Department Head Course Access Permissions
The default Department Head Course Access role is for users who need access to department course information and students enrolled in courses within their department. Permission options include the ability to edit all department course information, enter grades for all courses, grant overrides for course-full, requisite, and schedule conflict errors for department courses, and give course registration permission for department courses.
You can associate the permissions with one or more departments. Therefore, you might want to make multiple copies of this permission to assign to the various departments. For example, you could have an Art Department Head role, a Math Department role, and so on.
Permission | Notes |
|---|---|
Can view courses | View the course summary page for department courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status. |
Can edit courses | Edit course information for department courses. |
Can view Course List | View details and filter all department courses. |
Can view Course Center | View and filter all department courses, and link to the course summary page, the roster, and the grade book. |
Can view course roster | View the roster of all department courses. They can see student details including divisions, degrees, and programs, as well as contact information for the student and their advisors. |
Can view attendance | View attendance reports, which is relevant to retention and reporting. |
Can report attendance | Submit attendance reports, which provides information that can help improve retention and be used for reporting. |
Can view grades | Open the grade entry page of all courses. |
Can enter grades for open grading periods | Enter or edit grades for department courses any open grading period. |
Can view course overrides | View department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column. |
Can grant course full overrides | Grant Course Full overrides for department courses. |
Can grant course requisite overrides | Grant Course Requisite overrides for department courses. This includes overrides for prerequisite, corequisite, or prohibited course registration error. |
Can grant registration permission required overrides | Grant Registration Permission Required overrides for department courses. This includes granting permission for a student to register for a course requiring faculty approval. |
Can grant schedule conflict overrides | This overrides errors with overlapping days and times. |
Can skip sending email for student overrides | Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated. |
Permission | Notes |
|---|---|
Can grant course corequisite overrides | In the following locations:
|
Can view academic plan | Access view-only academic plan information including major/ minor/ certification requirements and progress towards these requirements, which aids staff with planning students’ curricula and ensuring they make progress on their program. They can see notifications if there are requirements that have not yet been assigned to the student's plan, and access a view-only version of the student's academic plan. Users who need access to all students in department courses in this role cannot modify the plan. Users can also export the plan to PDF for distribution. NoteIf your school is not using academic planning, permission is not needed. |
Can view FERPA permissions | See a student's FERPA permissions. |
Can view undergrad test scores | View results of undergraduate tests, which aids with planning students’ curricula and ensuring they make progress on their program. |
Can view graduate test scores | View results of graduate tests, which aids with planning students’ curricula and ensuring they make progress on their program. |
Can view other test scores | View results of other tests, which aids instructors with planning students’ curricula and ensuring they make progress on their program. |
Can view programs | View the student's degrees, majors, minors, concentrations, and certifications. They can also see the student's entry date and expected graduation, as well as whether they are progressing on plan. This aids instructors with planning students’ curricula and ensuring they make progress on their program. |
Can view student section list | View the student's course history elements including repeats, earned hours, and quality points. This aids staff with planning students’ curricula and ensuring they make progress on their program. |
These can be used only for students in course sections in departments associated with this role.
Permission | Notes |
|---|---|
Can grant course authorization overrides | This includes course sections that otherwise require the instructor's approval. |
Can grant course corequisite overrides | |
Can grant course full overrides | |
Can grant course prerequisite overrides | |
Can grant course prohibited overrides | |
Can grant course repeat overrides | |
Can grant schedule conflict overrides | Grant overrides for overlapping days and times. |
Associations Tab
Select the academic departments that users in this role should have the selected permissions for.