Forgiven Course Limits Settings
Use these settings to control how forgiven courses are counted.
Warning
If you edit these settings, you may trigger recalculation of both current and historical academic records including GPAs. Make sure you have a current database backup before changing these settings. If you're not certain, try this change in a play database first.
Your can elect to limit forgiveness of the number of course instances or the number of hours or both. If you select both, then the system stops forgiving courses when either limit is passed.
Tip
What's a forgiven course? When a student retakes a course in order to improve their grade, their records of the previous instance of the course can be removed. If the bad grade is removed, the previous instance is then called "forgiven".
Course instances to forgive: Select the checkbox to limit the number of course instances to forgive.
Enter a number 1–99: This is available only if the checkbox above is selected.
Course hours to forgive: Select the checkbox to limit the number of course hours to forgive.
Enter a number 1–99
Count distinct catalog courses, not instances: When this checkbox is selected, the system doesn't count the number of times a student repeats a catalog course, but only the number of different catalog courses the student repeats.
Notice
The student repeats Math 121 twice, Biology 118 once, and English 203 three times. When this checkbox is selected, that totals 3 repeats. When unselected, it totals 6.
The information is stored on the Configuration Table (configuration_tabl).
Label | Database Location |
|---|---|
Course instances to forgive | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'crfgcr_cnt_use' |
[Course instances to forgive] Enter a number 1–99 | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'crfgcr_cnt_max' |
Course hours to forgive | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'crfgcr_hrs_use' |
[Course hours to forgive] Enter a number 1–99 | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'crfgcr_hrs_max' |
Count distinct catalog courses, not instances | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'crfgcr_dist_crs' |
In Desktop, these settings are found on the Registration Configuration window, Repeat / Transcript / GPA tab.
The permission needed is "Can manage repeat, transcript, and GPA settings". It's available in the Registration Module Manager role and roles copied from it.
From the Registration Administration hub options, select Settings.
Click Repeat, transcript, and GPA settings. The Repeat, Transcript, and GPA Settings page opens.
Scroll down, or click the anchor link to the Forgiven Course Limits section.
To edit, click the Edit this section button.
Make your edits. For guidance, see the Fields section above in this topic.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.