Setting Up Grades Overview
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Before instructors can assign grades to students, you need to set up grades by defining their components. This brief overview gives you the broad outline of the process. The topics for each of the definition pages provide the detailed steps to complete the setup.
Grade setup in J1 allows your school great flexibility. You can have as many grading systems as you need for your various divisions, colleges, and programs.
Setting up grades involves creating a number of definitions and tweaking some settings. The central definition is called Grade Table. That's where you combine grade scales, credit types, and grades.
There are three major components to grading: grade scales, credit types, and grades. In J1, we call them the three grade keys. To make grades that you can assign to students, you create combinations of grade scale, credit type, and grade. The combinations are called grade table definitions, and they're stored on the Grade Table.
Each of the three grade keys has a definitions page, and there are several other important definitions page. When you finish the definitions, grades are available for instructors on the Grade Entry pages in Desktop, J1 Web, and the Campus Portal.
Grade Scale Definitions Page
Grade Scales are sets or systems of grades. Your law school might use a numeric grade scale while your undergraduate college uses letter grades.
Some schools need only the default grade scale.
Credit Type Definitions Page
This definition indicates a type of credit available for a course. Your school might use several credit types, such as one for grades, another for pass/fail, and another for audit.
Grade Definitions Page
The grade is what instructors assign to assess a student's work. So you must define every grade a student could receive at your institution.
Grade Table Definitions Page
After you define grade scales, credit types, and grades, you combine them on the Grade Table Definitions page. These combinations are Grade Table definitions. And you assign several attributes to them, including quality points.
Notice
For example, on the Grade Definitions page, say you defined a B+. There's only one B+, and it's distinct from every other grade definition. But on the Grade Table Definitions page, you could have several B+ grades.
Grade Scale: Graduate Architecture. Credit Type: Graduate School. Grade: B+. Quality Points: 3.4
Grade Scale: Default. Credit Type: Undergrad Credit. Grade: B+. Quality Points: 3.6.
Grade Comment Definitions Page
Define prewritten comments that instructors can add when entering grades.
Grade Entry
Grade Entry is available in Desktop, J1 Web, and the Campus Portal. Grade Entry in J1 Web has more features and is more configurable than on the other platforms, and we encourage schools to switch to J1 Web for Grade Entry. (A setting in J1 Web Registration Settings lets you switch from Campus Portal to J1 Web. When you switch, the feature is no longer available in the Campus Portal.)
See the Setting Up J1 Web Grade Entry topic.