Person Management Permissions
Important
Users with a can view permission, can see this information, but not update it. Users with view and manage permissions can view, add, and delete information for users in the system.
Permission | Users in this role can. . . |
|---|---|
Can view all people | View all J1 Web users without restriction, except those users who are in a J1 Privacy role. WarningOther module roles grant access to relevant users. This permission is typically reserved for IT and admin users. |
Can create person | Create new records for people in J1 Web. NoteTo complete the Create Person process, users must also have "Can manage" permissions in the other Person Information sections of the role. |
Can view holds | View holds associated with people in the system from the Manage Holds page accessed from the Person Information Details page. NoteUsers can only see holds for hold types that have been enabled on the Associations tab. For more information, see Working with Associations. |
Can view attributes | View the Attributes tab on the Person Information Details tab. NoteUsers can see attributes for attribute types that have been enabled on the Associations tab. For more information, see Working with Associations. |
Permission | Users in this role can. . . |
|---|---|
Can view educational organizations | View information about educational organizations associated with the selected individual. |
Can manage educational organizations | View, add, and update information about educational organizations associated with the selected individual. |
These permissions determine what information is visible and manageable on the Emergency/ Missing Persons Contact page.
Permission | Users in this role can. . . |
|---|---|
Can view emergency contacts | View information about who should be contacted when a person has an emergency or is missing. |
Can manage emergency contacts | Create, update, delete, export to Excel, and prioritize information about who should be contacted when a person has an emergency or is missing. |
These permissions determine what information is visible and manageable on the Individual tab on the Person Information Details page.
Permission | Users in this role can . . . |
|---|---|
Can view campus information | See campus name information, including historical records. |
Can manage campus information | Update campus name information. |
Can view other details | See additional information about the name record, including address code, FERPA restrictions, and visibility in the Campus Portal. |
Can manage other details | Update name record information, including address code, FERPA restrictions, and Campus Portal visibility. |
Can view additional name information | See additional name records. |
Can manage additional name information | Create, copy, edit, and delete additional name records. |
Can view alternate identifiers | See information about alternate identifiers. Schools that use external systems in addition to Jenzabar One (e.g., PowerFAIDS) can use Alternate Identifiers to show how the user is identified in the other system. |
Can manage alternate identifiers | Create alternate identifier definitions, update start and end dates, download records to Excel, and delete records. |
These permissions determine what information is visible and manageable on the Contact Info tab on the Person Information Details page.
Typical Users:
Permission | Users in this role can . . . |
|---|---|
Can view addresses | See mailing addresses associated with a name record. |
Can manage addresses | Create, update, copy, and remove mailing addresses. |
Can view phone numbers | See phone numbers associated with a name record. |
Can manage phone numbers | Create, update, copy, and remove phone numbers. |
Can view alternate contacts | See alternate contact information (e.g., email) associated with a name record. |
Can manage alternate contacts | Create, update, copy, and remove alternate contact methods. |
Can view historical contact info | See historical records for address, phone, and alternate contacts. |
These permissions determine what information is visible and manageable on the Biograph tab of the Person Information Details page. Information includes:
Personal information related to birthdate and location, citizenship, religion, marital status, permanent residency, and if they have been marked deceased.
Gender such as sex at birth, legal sex, and gender identity
Pronouns such as their preferred pronouns
Employment such as employer name, type (e.g., contract, hourly, salary), spouse's employer, if they or their spouse is an employee of your school
Other such as entrance code (e.g., new or old employee), highest level of education, disability status, bar code ID, and options to identify them as library patrons, block loan patrons, individuals making a financial aid request, and individuals previously enrolled for CEU and/or credit.
SSN such as their actual SSN and if it is marked private and/or verified
Users with a can view permission, can see this information, but not update it. Users with view and manage permissions can view, add, and update biograph information for users in the system.
These permissions determine what information is visible and manageable on the Ethnicity/Race tab of the Person Information Details page. Information includes:
When an ethnic/race record was entered in the system and the type of record (e.g., self-reported, observed, etc.)
Ethnic and race information
Users with a can view permission, can see this information, but not update it. Users with view and manage permissions can view, add, and delete information for users in the system.
These permissions determine what information is visible and manageable on the Military Service tab of the Person Information Details page. Typical users may include . . .
Can manage military service: Military service information including branch, status, service dates, exit and veteran status, and benefit programs
Hazlewood recipient information includes relationship to service member and that member's branch, service dates, and Hazlewood exemption term information
These permissions determine what information is visible and manageable on the Tribal tab of the Person Information Details page. Information includes tribal affiliation, enrollment details, parental line and generation as well as tribal agency and chapter.
Users with a can view permission, can see this information, but not update it. Users with view and manage permissions can view, add, and delete information for users in the system.
You can assign specific levels of access to Additional Name Types, Attribute Types, and Hold Types from the Associations tab. For these types, the permissions granted on the Permissions tab are only available for the types that have been enabled on the Associations tab.
Notice
Only certain people at your school can work with legal names. Those users are in a Person Management role with permission to view and manage additional name information and associations enabled for the Legal Name Type. They can complete all processes that use legal names. Users in a Person Management role with permission to additional name information who don't have Associations enabled for Legal Name Types cannot view or complete processes that use legal names.
To learn more about associating holds and attribute types with individuals, see the following topics: