GPA Configuration
Use these settings to control term and career GPA as well as two alternative GPAs.
Term GPA
Truncate Term GPA instead of rounding it: When this checkbox is selected, the GPA is not rounded.
Decimal Places in Term GPA: Enter a number from 1 to 4.
Notice
Decimal Places in GPA is 1. A student earns 2.99 GPA. If Truncate Term GPA instead of rounding it is selected, the student's GPA is 2.9. If it is not selected, their GPA is 3.0.
Career GPA
Tip
This label may say whatever is in the Long Display Label below instead of "Career". In documentation, we'll call it Career GPA.
Tip
The edited short and long labels for Career can apply to Career Hours and Career Quality Points, too. These edited labels appear in Desktop and J1 Web in many places, including these:
Academic Standing Report
Class Rank Report
Financial Aid Inquiry
Financial Aid Master
Individual Submission Detail
Maintain Advisees
Registration Configuration
Student Information
Student Information Impacting Charges
Student Inquiry
Student Registration
Transcript Report
Short Display Label: You can create a short label for Career GPA, such as "Car." (But you actually have 255 characters to work with.)
Long Display Label: This value plus "GPA" is the label shown here (and in many settings) as soon as you save. (We recommend "Career", but you actually have 255 characters to work with.)
Truncate Career GPA instead of rounding it: When selected, the GPA is truncated, not rounded.
Decimal Places in Career GPA: Enter a number from 1 to 4.
Transcript Options: You can have totals appear at any or all of these locations on the transcript.
Include Career Totals at the end of each term
Include Career Totals at the end of each subterm
Include Career Totals at the end of each division
Alt 1 GPA
Short Display Label: You can create a short label for Alt 1 GPA, such as Alt1. (But you actually have 255 characters to work with.)
Long Display Label: This value plus "GPA" is the label shown here (and in many settings) as soon as you save. (One suggestion is "Alternative 1", but you actually have 255 characters to work with.)
Truncate Alt 1 GPA instead of rounding it: When selected, the GPA is truncated, not rounded.
Decimal Places in Alt 1 GPA: Enter a number from 1 to 4.
Transcript Options: You can have totals appear at any or all of these locations on the transcript.
Include Alt 1 Totals at the end of each term
Include Alt 1 Totals at the end of each subterm
Include Alt 1 Totals at the end of each division
Alt 2 GPA
Short Display Label: You can create a short label for Alt 2 GPA, such as Alt2. (But you actually have 255 characters to work with.)
Long Display Label: This value plus "GPA" is the label shown here (and in many settings) as soon as you save. (One suggestion is "Alternative 2", but you actually have 255 characters to work with.)
Truncate Alt 2 GPA instead of rounding it: When selected, the GPA is truncated, not rounded.
Decimal Places in Alt 2 GPA: Enter a number from 1 to 4.
Transcript Options: You can have totals appear at any or all of these locations on the transcript.
Include Alt 2 Totals at the end of each term
Include Alt 2 Totals at the end of each subterm
Include Alt 2 Totals at the end of each division
The information is stored on the Registration Configuration table (reg_config) and Configuration Table (configuration_tabl).
Label | Database Location |
|---|---|
Truncate term GPA instead of rounding it | reg_config.trunc_acad_recalc |
Decimal Places in Term GPA | reg_config.number_gpa_decimal |
[Career label] GPA [Label will be the value in Long Display Label plus "GPA". Example: Career GPA] | [Career label] comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'tr_car_lo_label' |
[Career] Short Display Label | reg_config.tr_car_sh_label |
[Career] Long Display Label | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'tr_car_lo_label' |
[Career] Truncate GPA instead of rounding it | Data comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'tr_cr_truncate' |
[Career] Decimal places in GPA | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'tr_cr_num_dec' |
[Career] Transcript Options | reg_config.cum_totals_eachtrm |
[Career] Totals at the end of each subterm | reg_config.cum_totals_eachsub |
[Career] Totals at the end of each division | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'cum_tot_enddiv' |
[Alt 1 label] GPA | [Alt 1 label] comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_lo_label' |
[Alt 1] Use [Alt 1 label] GPA | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_gpa_enable' |
[Alt 1] Short Display Label | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_sh_label' |
[Alt 1] Long Display Label | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_lo_label' |
[Alt 1] Truncate GPA instead of rounding it | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_truncate' |
[Alt 1] Decimal Places in GPA | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_num_dec' |
[Alt 1] Transcript Options: Include Totals at the end of each term | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_tot_endtrm' |
[Alt 1] Transcript Options: Include Totals at the end of each subterm | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_tot_endsub' |
[Alt 1] Transcript Options: Include Totals at the end of each division | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt1_tot_enddiv' |
[Alt 2 label] GPA | [Alt 2 label] comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_lo_label' |
[Alt 2] Use [Alt 2 label] GPA | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_gpa_enable' |
[Alt 2] Short Display Label | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_sh_label' |
[Alt 2] Long Display Label | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_lo_label' |
[Alt 2] Truncate GPA instead of rounding it | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_truncate' |
[Alt 2] Decimal Places in GPA | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_num_dec' |
[Alt 2] Transcript Options: Include Totals at the end of each term | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_tot_endtrm' |
[Alt 2] Transcript Options: Include Totals at the end of each subterm | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_tot_endsub' |
[Alt 2] Totals at the end of each division | comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'alt2_tot_enddiv' |
In Desktop, these settings are found on the Registration Configuration window, Repeat / Transcript / GPA tab.
The permission needed is "Can manage repeat, transcript, and GPA settings". It's available in the Registration Module Manager role and roles copied from it.
From the Registration Administration hub options, select Settings.
Click Repeat, transcript, and GPA settings. The Repeat, Transcript, and GPA Settings page opens.
Scroll down, or click the anchor link to the GPA Configuration section.
To edit, click the Edit this section button.
Make your edits. For guidance, see the Fields section above in this topic.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.