NSC Enrollment Status Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Use this page to manage definitions of enrollment status for National Student Clearinghouse (NSC) enrollment reporting. Each definition has a code and description, and each is mapped to an official NSC Enrollment Status.

Recommended Definitions

We recommend using the following codes and descriptions, which are the codes used in NSC transmittal files. (Q Three Quarter Time is provided by default.) You could use other codes and descriptions as long as the NSC Enrollment Status field is correct.

Table 1. Recommended Definitions

Code	Description	NSC Enrollment Status
A	Leave of Absence	Leave of Absence
D	Deceased	Deceased
F	Full Time	Full Time
G	Graduated	Graduated
H	Half Time Or More	Half Time Or More
L	Less Than Half Time	Less Than Half Time
Q	Three Quarter Time	Three Quarter Time
W	Withdrawn	Withdrawn

Optional Definitions

You can use more or different codes and descriptions if you need them for purposes outside of NSC reporting.

If you want to distinguish between voluntary withdrawals and expulsions (in an internal report), you could create 2 definitions that both are mapped to NSC's official Withdrawn status.

Table 2. Example of Optional Extra Definitions

Code	Description	NSC Enrollment Status
W	Withdrew Voluntarily	Withdrawn
X	Expelled	Withdrawn

Desktop Location

You can manage the definitions in Desktop, too, on the NSC Enfollment Status window. Changes you make in Desktop apply to J1 Web, too, and vice versa.

Database Location

The definitions are stored on the NSLC Enrollment Status table (nsl_enroll_sts).

Where NSC Enrollment Status Definitions Are Used

The definitions are used in NSC enrollment reports. They can be entered manually in reports, or they can be calculated using Rules Based Update. See the "NSC Enrollment Reporting Processes" topic in Desktop help for more information.

Fields

All fields are required.

Code: Up to 2 characters. Must be unique. If you enter lowercase letters, they're automatically converted to uppercase.
Description: Up to 25 characters.
NSC Enrollment Status: Selected from a provided list of official NSC enrollment statuses.

Permissions Required

Permission to manage NSC enrollment status definitions is available in these roles:

Registrars
Registration Module Manager

The permission required is "Can manage NSC enrollment status definitions".

How To

View NSC Enrollment Status Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select NSC enrollment status definitions. The NSC Enrollment Status Definitions page opens.
To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon .
To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.
If the Expand icon is there, click it to see hidden columns.

Create NSC Enrollment Status Definitions

All fields are required.

Click the Create definitions button. The Create NSC Enrollment Status Definitions pop-up appears.
In Code, enter up to 2 characters. Must be unique. We recommend using the official NSC enrollment status codes listed in the table above.
In Description , enter up to 25 characters. We recommend using the official NSC enrollment status descriptions listed in the table above.
Select an NSC Enrollment Status value to map to the code. If you create extra definitions, then multiple definitions can share an NSC Enrollment Status value.
Click Create and close or Save and create another.

Edit an NSC Enrollment Status Definition

Click the Edit icon on the row of a definition. The Edit NSC Enrollment Status Definition pop-up opens.
You can edit Description and NSC Enrollment Status.
1. Description: Enter up to 25 characters. We recommend using the official NSC enrollment status descriptions listed in the table above.
2. NSC Enrollment Status: Select a value to map to the code. If you create extra definitions, then multiple definitions can share an NSC Enrollment Status value.
Click Update.

Delete NSC Enrollment Status Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download NSC Enrollment Status Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.