Sanction Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Sanctions are penalties, such as suspension or fines, assigned for conduct or vehicle violations. On this page, you can create, edit, and delete sanctions used in your institution. The sanctions defined here will appear in drop-down menus for users associating them with violation types and may appear on some reports.

Example

Permissions Required

To define and edit Sanction Definitions, you must be in the Student Life Module Manager or Student Conduct Administrator role (or a role copied from one of them) with the "Can manage sanction definitions" permission enabled.

Desktop Location

You can manage these definitions in Desktop on the Sanction Definition window (found under Settings - Student Life). Definitions edited in J1 Web are changed in Desktop and vice versa.

How To

View Sanction Definitions

In the Student Conduct Administration hub, click the Hub options drop-down and select Manage definitions > Sanction definitions.
Click the plus sign beside any definition to expand the row and see more information.
To narrow the list, enter characters, words, or phrases in the Quick Filters field and select Add '[your search term]' when it appears. You can enter more than one filter term at a time.
To sort the list by a particular column, click the column heading.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Sanction Definitions

Click the Create definitions button. The Create Sanction Definitions pop-up opens.
Required fields are indicated by a red asterisk.
Enter a unique Code. This required 3-character code identifies a sanction that can be associated with a violation. Once saved, this code cannot be changed.
Enter a Description for the code. Be sure to use something that will be easily understood by other users. The description will be displayed when users work with conduct and vehicle violations; it will also appear on relevant reports.
The description can contain a maximum of 60 characters.
Select Yes or No from the Active drop-down. Codes set as not active will not be available as options in drop-down menus when users enter incident reports.
Select Yes or No from the Show in Campus Portal drop-down to indicate whether or not you want this sanction code to be displayed in certain features in Campus Portal.
Enter a Default Fine, if applicable. The default fine is the amount charged to a student when this sanction is assigned to them.
Start typing the name or ID number of the person you want to be listed as the Default Contact Name / ID for this sanction. This should be the person who can be contacted regarding this sanction.
Select the Charge Code from the drop-down. The charge code is used to identify a predefined miscellaneous charge code that will be associated with this fine.
From the Sanction Status When Met drop-down, select the option that will appear when a sanction is completed or met. When a fine is paid in Accounts Receivable, the sanction status is automatically set to the status you select.
Enter an optional Comment.
Click Save and create another to save the definition and clear the fields so you can create another. Click Create and close to close the pop-up and return to the Sanction Definitions page. The new definition is added to the list.

Edit Sanction Definitions

You can edit all fields except the Code.

Click the Edit icon for the definition you need to edit. The Edit Sanction Definition pop-up opens.
Edit the available fields as needed.
Click Update to save your changes.

Delete Sanction Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.