Participant Type Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Participant type definitions specify the role a student has in a sport or activity. This might be the position the student plays in a sport, such as catcher on the baseball team, or a leadership role in a non-sport activity, such as president of the chess club.

Permissions Required

To manage participant type definitions, you must be in a Student Activities Administrator or Student Life Module Manager role (or a role copied from one of those roles) with the "Can manage participant type definitions" permission enabled.

Where Participant Type Definitions Are Used

Participant type definitions are used in the creation of Sport / Activity Detail definitions and throughout modules in J1 Web where staff manage sports and activities.

How To

View Participant Type Definitions

From the Student Activities Administration Hub page, click the Hub options drop-down and select Participant type definitions. The Participant Type Definitions page opens, listing the existing definitions.
For each definition on the list, you see the Code, a brief Description, if the definition is active, and if it is displayed in drop-down menus.
To limit the number of definitions displayed in the list, type a word or phrase in the Quick Filters field and select Add '[your search text]' when it appears.
Click a column heading to reorder the list based on that heading.

Edit Order

The Edit Order options let you set the order in which definitions appear in drop-down menus.

Click the Edit Order button. The Edit Order window opens.
You can change the order of definitions using either the Sort By and Order By drop-down menus or by dragging and dropping the definitions into your preferred order.
1. Sort By and Order By:
  1. From the Sort By drop-down, select the column you want to sort by.
  2. From the Order By drop-down, select Ascending or Descending.
2. Drag and drop:
  1. Hold your cursor over the vertical arrow icon on the left side of the row until the cursor changes to a hand icon.
  2. Click and hold while you drag the definition to the new location.
  3. Release the mouse button.
3. Click Update.
After you click Update, your changes are saved in the following ways:
- The definitions are listed in the saved order whenever they appear in drop-down menus (where a user selects from the list of definitions).
- If the definitions are used in calculations or rules where priority matters, the definitions are now in your saved order of priority.
- The definitions page is now sorted according to your changes.

Create Participant Type Definitions

From the Student Activities Administration Hub page, select Participant type definitions from the Hub options drop-down. The Participant Type Definitions page opens.
Click the Create definitions button. The Create Participant Type Definition pop-up opens.
Required fields are indicated by a red asterisk.
Enter a unique Code. The code can contain a maximum of 10 characters.
Enter a brief Description of the participant type. The description can contain a maximum of 60 characters.
Select Yes or No from the Active drop-down. The field defaults to Yes.
Select Yes or No from the Display in Drop-Down menu. The field defaults to Yes.
When you are done, click Save and create another to save the definition and clear the fields so you can create another. Click Create and close to save the definition and close the pop-up.

Edit Participant Type Definitions

Click the Edit icon for the row you need to edit. The Edit Participant Type Definition pop-up opens.
All fields can be edited.
Make changes as needed.
Click Update to save the changes and close the window.

Delete Participant Type Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Download to Excel Options

Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
- Autofit columns: Fits column width to the data so that fields are not truncated.
- Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
- Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
- Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.

FAQ

Why can't I see Participant type definitions in the Hub options drop-down?

You might not have the necessary permissions to view and create activity definitions. Make sure you are in a Student Activities Administrator or Student Life Module Manager role (or a role copied from one of those roles) with the "Can manage participant type definitions" permission enabled.