Advising Settings
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Settings determine how advisors with the appropriate permissions interact with the Academic Advising hub. Use these settings to do the following:
Establish standard advisee meeting features such as meeting length and the number of additional appointments advisors must make available to ensure there are enough appointment options to suit advisees' schedules.
Determine how information is displayed on the Advising Worksheet report.
Turn on automated communications to ensure advisors and students receive system messages.
Control automatic updates of Advising data from Registration data.
Set up GPA recalculations for majors, minors, concentrations, and certifications in Advising when there are changes in Registration.
Control how requirements are processed in the Compute Student Progress (Advising Recalc) procedure.
Make a copy of the FERPA policy available for Advisors to review and designate a FERPA contact.
For schools using Jenzabar Retention, set up how Retention alerts and follow-ups are handled in J1 Web.
Activate academic planning to allow Advising Administrators to map out curriculum based on programs.
Opt in or out of having advisors approve and track alterations for students' requirements.
The permission needed to edit Advising Settings is "Can manage settings". It's available in the Academic Advising Module Manager role and on roles copied from it.
Advising Settings are available in Desktop, too, on the Advising Configuration window.
From the Advising Administration hub, click Hub options.
Select Settings and Roles and then Settings. The Advising Settings page opens.
Most of the Desktop settings are available in J1 Web, but the following aren't needed in J1 Web, so they're not included:
Official Set of Advisors for a Student
Options in Desktop are AV (Advising) and RE (Registration).
The "Registration advisor" distinction is not needed in J1 Web Advising.
Default Organization Code
Options include *LOCAL and all other organizations in the system.
Default Organization Code is not needed in J1 Web Advising.
These settings are now located only on the Campus Portal (JICS) Settings page on the Registration Administration hub. Previously, they were also on the Advising Settings page, but we removed this redundancy as of the J1 2023.1 release.