Student Section List
Use this page to view a student's section for all terms. From here you can jump to the student section record.
You can drop or withdraw one or more sections from the user, or you can delete a section completely from the student's record.
Tip
To find this page: From a student's summary page, click the Student-Person drop-down, and select Student and then Student section list.
Tip
In J1 Desktop, student sections are listed in the Student Registration window | Registration tab.
Use the filter to narrow down the list of sections. For example, if you select Undergraduate in Division and both 2025 and 2026 in Year, the list shows all sections the student has in the undergraduate division in either the 2025 or 2026 academic year.
More than a dozen permissions control creating, entering, and editing grades. Permissions for editing, deleting, dropping, and withdrawing student section records are in the Registrars and Registration Module Manager roles.
Section: The course section's code, long name, and short name, plus the division and hours.
Errors: A warning icon appears if there is an error. Errors include Course Not Found, Course Full, Course Already Taken, Time Conflict, Prerequisite, Corequisite, and Prohibited.
Term: Year, term, and subterm
Grade: Grade, grade scale, and credit type
Advising Req.: The Advising Requirement Code (ARC) that the course fulfills.
Repeat: The type of repeat course (if applicable), such as Repeat, Forgiven, or Not Forgiven.
Status: Also known as transaction status. Options are Current, Dropped, Preregistered, Reserved, Waitlisted, and Withdrawn.
Attempted Hours: Hours the student attempted to earn for the course.
Earned Hours: Hours the student actually earned for the course.
GPA Hours: Hours earned that are factored in the GPA.
Quality Points: Quality points earned (the grade multiplied by the hours earned).
Special GPA: Whether the course counts toward the Special GPA (Yes or No).
Begin Date: The student course's begin and end dates can be different from the course dates and the term or subterm dates.
End Date: The student course's begin and end dates can be different from the course dates and the term or subterm dates.
Organization: School where the course was taken.
CBE Student Section: Whether the student section is CBE (Competency Based Education), Yes or No.
Each section has an Action drop-down with options you can perform on that section.
Grade History: Opens the Grade Change History window. There you can see the current grade and any changes, including the date and time of the change and who changed it.
Important
Users must have the "Can manage grade change history" permission, which is found in the Registrars role and roles copied from it. To edit or delete grades with a History status, users need "Can edit student course records that have History status" or "Can delete student course records that have History status".
Delete section: You can delete a section from a student's registration for a term. The confirmation pop-up reminds you to proceed with caution—especially if the registration already has the History status.
Lock/Unlock Repeat Sections: For each section, you can set the repeat value, and you can lock or unlock it.
Manage Student section details: You can open the Manage Student Section Record page to view or edit details of this student's engagement with the section.
Update enrollment status: Select this to open the Update Enrollment Status pop-up. You can change the student's enrollment status in the section. If you change the status to Dropped or Withdrawn, several required fields appear.
The Options drop-down acts on all the sections you select.
Quick edit: Opens the Quick Edit window for all the selected sections. It's a version of the Grade Entry page, and the information is stored on the Student Course History table (student_crs_hist). You can enter and edit information as on Grade Entry.
Important
Several permissions control grade entry and the ability to edit or delete records for student sections that have a History status. See the "Registration Roles and Permissions" topic.
Delete section: You can delete the selected sections from a student's registration for a term. The confirmation pop-up reminds you to proceed with caution—especially if the registration already has the History status.
Update enrollment status: Select this to open the Update Enrollment Status pop-up. You can change the student's enrollment status in the selected sections. If you change the status to Dropped or Withdrawn, several required fields appear.
Tip
Select only sections from the same term to process together.
Next to a section on a student's section list, click the Actions button.
Select Manage student section details. The Manage Student Section Record page opens.
Select tabs to view the complete details.
Click the Edit details button to edit the values.
Select one or more sections.
Click the Options drop-down, and select Quick edit. The Quick Edit for Selected Student-Sections window opens.
On the row for each section, edit the editable fields as needed.
Use the Undo and Redo buttons as needed.
Click the Save button.
Click the Close button.
Next to a section on a student's section list, click the Actions button.
Select Grade history. The Grade Change History window opens. You can view each grade change including the date and time of the change and who changed it. The name of the person who changed the grade is a link to their summary page.
Click the Edit details button to edit the values.
Next to a section on a student's section list, click the Action button.
Select Lock / Unlock Repeat Sections.
In the pop-up, set the Repeat status if it isn't already set.
In the Lock / unlock all repeat sections above drop-down, select either Lock or Unlock.
Click the Update button.
To delete a single section:
Click the Action drop-down for a section, and select Delete section.
A message asks you confirm that you want to delete the section from the student's registration. If the section is already in the student's course history, it will be deleted from there, too.
Click Yes, delete.
To delete multiple sections:
Select the sections you want to delete.
In the Options drop-down, select Delete sections.
A message asks you confirm that you want to delete the section from the student's registration. If the section is already in the student's course history, it will be deleted from there, too.
Click Yes, delete.
Note
For drops and withdrawals, see detailed instructions below.
To update a single section:
Click the Action drop-down for a section, and select Update enrollment status. The Update Enrollment Status pop-up opens.
Enter information in the required fields.
Click the Update button.
To update multiple sections:
Select sections from the same term.
In the Options drop-down, select Update enrollment status. The Update Enrollment Status pop-up opens.
Enter information in the required fields.
Click the Update button.
On the row of the course you want to withdraw, click the Actions drop-down, and select Update enrollment status. The Update Enrollment Status pop-up opens.
In the Status drop-down, select Withdrawn.
Fill in the information. All fields are required except the checkboxes.
Add to withdrawal counts (checkbox): Select the checkbox if you want this withdrawal to add to the student's count of withdrawals. This is the usual practice. If you're changing an existing grade, selecting or deselecting this checkbox overrides the previous setting.
Withdrawal Date: Select from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Date dropped
Last date of attendance
Manual date entry
Withdrawal Reason: Select from the drop-down. Options are defined on the Withdrawal Reason Definitions page.
Tip
If you're withdrawing the student from all courses, select the Total withdrawal from term option. This doesn't automatically withdraw them from all courses; you'll still need to withdraw them from each course.
Drop Date: Select from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Last date of attendance
Manual date entry
Drop Flag: Select Drop or None from the drop-down.
Last Date of Attendance: Enter a date.
Final Grade: Select from the drop-down. The options are defined on the Grade Table Definitions page. Only grades designated as withdrawal grades are listed.
Update Midterm Grade Columns: If you select this checkbox, select a Midterm Grade from the drop-down. The options are defined on the Grade Table Definitions page. Only grades designated as withdrawal grades are listed.
Click OK. The pop-up closes, and your changes are saved.
Select sections from the same term.
In the Options drop-down, select Update enrollment status. The Update Enrollment Status pop-up opens.
Fill in the information. All fields are required except the checkboxes.
Add to withdrawal counts (checkbox): Select the checkbox if you want this withdrawal to add to the student's count of withdrawals. This is the usual practice. If you're changing an existing grade, selecting or deselecting this checkbox overrides the previous setting.
Withdrawal Date: Select from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Date dropped
Last date of attendance
Manual date entry
Withdrawal Reason: Select from the drop-down. Options are defined on the Withdrawal Reason Definitions page.
Tip
If you're withdrawing the student from all courses, select the Total withdrawal from term option. This doesn't withdraw them from courses that aren't selected; you'll need make sure all courses in the term are withdrawn.
Drop Date: Select from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Last date of attendance
Manual date entry
Drop Flag: Select Drop or None from the drop-down.
Last Date of Attendance: Enter a date.
Final Grade: Select from the drop-down. The options are defined on the Grade Table Definitions page. Only grades designated as withdrawal grades are listed.
Update Midterm Grade Columns: If you select this checkbox, select a Midterm Grade from the drop-down. The options are defined on the Grade Table Definitions page. Only grades designated as withdrawal grades are listed.
Click the Update button. The pop-closes, and your changes are saved.
On the row of the course you want to withdraw, click the Actions drop-down, and select Update enrollment status. The Update Enrollment Status pop-up opens.
In the Status drop-down, select Dropped. The drop fields appear.
Select a Drop Date from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Last date of attendance
Manual date entry (If you select this, select the date, too.)
Click the OK button. The pop-up closes, and your changes are saved.
Select sections from the same term.
In the Options drop-down, select Update enrollment status. The Update Enrollment Status pop-up opens.
In the Status drop-down, select Dropped. The drop fields appear.
Select a Drop Date from the drop-down:
First day of class
Day before first day of class
Friday before first day of class
Last date of attendance
Manual date entry (If you select this, select the date, too.)
Click the OK button. The pop-up closes, and your changes are saved.
Deleting a section completely removes the record. Do it when the course was added to the student's record by mistake.
Dropping a section removes it from the student's transcript, but a record of it remains in the student's course history.
Withdrawn courses appear on a student's transcript.