Honor Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Honors and awards can be associated with students and employees, and displayed in several places throughout J1 Web, including the Program tab on the Student Information Details page and the Achievements section of the Employee Profile. Students see Honors information in their Campus Portal on their Student Academic Information page. The Honor Definitions page is where you create the honor codes that will be available for users to choose from when they are editing records.

Like many data items in J1, Honor definitions consist of a code (an abbreviation used throughout the system), a description, (clarifies what this code is used for), and a type. Honor definitions have two types: Academic, and Other. An example of an Academic Type might be cum laude or summa cum laude. An example of an Other type could be Dean's List or similar.

Honors can be edited on the Student Information Details page, Program tab. Academic Honors will display in the drop-down menus for Degree Honors 1, 2, and 3. Other Honors will display in the drop-down menus for Other Honors 1, 2, and 3.

Permissions Required

The necessary permissions needed to define and edit honors are in the Registration Module Manager and Registrar default roles.

How To

View Honor Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select Honor definitions.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Create Honor Definitions

Click the Create definitions button.
Enter a Code. This is a unique 1-5 character code that will be used to designate this defined honor throughout the system.
Enter a Description that will help users understand what this Honor code is, and perhaps who it might be assigned to. Use up to 25 text characters.
In the Type field, choose whether it is an Academic honor, or another type.
Click either Save and create another or Create and close.

Edit Honor Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
The definition name and code are not editable, but you can edit the description and the type.
Click the Update button.

Delete Honor Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Honor Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.