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Department Head Course Access Permissions

The default Department Head Course Access role is for users who need access to department course information and students enrolled in courses within their department. Permission options include the ability to edit all department course information, enter grades for all courses, grant overrides for course-full, requisite, and schedule conflict errors for department courses, and give course registration permission for department courses.

You can associate the permissions with one or more departments. Therefore, you might want to make multiple copies of this permission to assign to the various departments. For example, you could have an Art Department Head role, a Math Department role, and so on.

Permission

Notes

Can view courses

View the course summary page for department courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.

Can edit courses

Edit course information for department courses.

Can view Course List

View details and filter all department courses.

Can view Course Center

View and filter all department courses, and link to the course summary page, the roster, and the grade book.

Can view course roster

View the roster of all department courses. They can see student details including divisions, degrees, and programs, as well as contact information for the student and their advisors.

Can view attendance

View attendance reports, which is relevant to retention and reporting.

Can report attendance

Submit attendance reports, which provides information that can help improve retention and be used for reporting.

Can view grades

Open the grade entry page of all courses.

Can enter grades for open grading periods

Enter or edit grades for department courses any open grading period.

Can view course overrides

View department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.

Can grant course full overrides

Grant Course Full overrides for department courses.

Can grant course requisite overrides

Grant Course Requisite overrides for department courses. This includes overrides for prerequisite, corequisite, or prohibited course registration error.

Can grant registration permission required overrides

Grant Registration Permission Required overrides for department courses. This includes granting permission for a student to register for a course requiring faculty approval.

Can grant schedule conflict overrides

This overrides errors with overlapping days and times.

Can skip sending email for student overrides

Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.

Permission

Notes

Can grant course corequisite overrides

In the following locations:

  • Registration Operations hub

  • Academic Department hub

  • Course Overrides page

Can view academic plan

Access view-only academic plan information including major/ minor/ certification requirements and progress towards these requirements, which aids staff with planning students’ curricula and ensuring they make progress on their program.

They can see notifications if there are requirements that have not yet been assigned to the student's plan, and access a view-only version of the student's academic plan. Users who need access to all students in department courses in this role cannot modify the plan.

Users can also export the plan to PDF for distribution.

Note

If your school is not using  academic planning, permission is not needed.

Can view FERPA permissions

See a student's FERPA permissions.

Can view undergrad test scores

View results of undergraduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.

Can view graduate test scores

View results of graduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.

Can view other test scores

View results of other tests, which aids instructors with planning students’ curricula and ensuring they make progress on their program.

Can view programs

View the student's degrees, majors, minors, concentrations, and certifications. They can also see the student's entry date and expected graduation, as well as whether they are progressing on plan. This aids instructors with planning students’ curricula and ensuring they make progress on their program.

Can view student section list

View the student's course history elements including repeats, earned hours, and quality points. This aids staff with planning students’ curricula and ensuring they make progress on their program.

These can be used only for students in course sections in departments associated with this role.

Permission

Notes

Can grant course authorization overrides

This includes course sections that otherwise require the instructor's approval.

Can grant course corequisite overrides

Can grant course full overrides

Can grant course prerequisite overrides

Can grant course prohibited overrides

Can grant course repeat overrides

Can grant schedule conflict overrides

Grant overrides for overlapping days and times.

Associations Tab

Select the academic departments that users in this role should have the selected permissions for.