Skip to main content

Using Roles to Control User Access in Employee

Roles determine what users can and cannot do in J1 Web. Each role has specific privileges to different features and information available to those users assigned to it. Jenzabar provides standardized 'role templates' for each module. These templates can be copied and tailored to create new roles with varying permissions to control different levels of access. For example, you can set roles up according to your school's organizational or departmental hierarchy. Roles can have multiple users assigned to them and a user can belong to multiple roles.

Important

For more information about roles and permissions, see the Add Users to Roles and Manage Role Permissions topic in System Administration.

Employee Access to J1 Web

You can access J1 Web Employee in the following ways:·       

  • If your employees have a J1 Desktop login and password, they can be granted J1 Web access from the J1 Desktop Users window and added to the appropriate J1 Web Employee roles from J1 Web System Administration. See your system administrator for more information.     

  • If your employees do not have a J1 Desktop login and password and your school is configured to allow JICS credentials for J1 Web sign in, they can access J1 Web Employee using their campus portal credentials. This configuration is managed in the J1 Web System Administration module, Product Sign In settings.

  • If your employees do not have a J1 Desktop login and password and your school is not configured to allow JICS credentials for J1 Web sign in, they can be given one and granted access from the J1 Desktop Users window. They need to be added to the appropriate J1 Web Employee roles from J1 Web System Administration. See your system administrator for more information.

Employee Administrator Role

From this role, you can configure the following permissions:

  • General Information: allows the user to manage settings for the Employee Administration hub and Administrator Settings page.

  • Electronic Consent: allows the user to add or edit disclosure text for electronic forms on the Electronic Consent Text page.

  • Employee Information: allows administrators to view high-level employment information on the Employee Roster page.

  • Holidays: allows administrators access to create Calendar Items and create and manage Holiday Schedules.

  • Payroll: allows administrators access to employee timecards on the Manage Timecards page.

Employee Supervisor Role

From this role, you can configure the following permissions:

  • General Information: allows the user to manage settings for the Employee Supervisor hub and Supervisor Settings page.

  • Approve Timecards: determines if the user can edit and approve employee timecards on the Timecard Approval page.

  • Employee Information: allows supervisors to view high-level employment information for direct and indirect supervisees on the Employee Roster page.

  • Leave: allows supervisors to approve or deny Leave Requests.

Employee Role

From this role, you can configure the following permissions:

  • Employee Profile: allows employees to view their profile, calendar, achievements, and personal information pages.

  • Leave: gives permission to view leave balances and leave requests.

  • Time & Pay: access to timecards, direct deposit information, deductions, pay statements, pay analysis, and position history.

  • Taxes: access to annual statements (W-2s and 1095-Cs) and tax withholdings information.

Note

Employees must have an Employee role assigned  to see the employee hub and have access to their timecards, forms, and pay statements.