IPEDS Award Level Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Use the page to view and manage IPEDS Award Level Definitions. The award levels are the various degrees and certificates that your school confers on students and reports to the federal Department of Education. You can create, edit, delete, and download definitions.

Provided Definitions

Jenzabar provides these definitions required for IPEDS reporting:

1A - 0 to 6 months
1B - 6 months to 1 year
1 - Less than 1 year
2 - At least 1 year but less than 2
3 - Associate's Degree
4 - At least 2 years but less than 4 years
5 - Bachelor's Degree
6 - Post Baccalaureate Certificate
7 - Master's Degree
8 - Post-Master's Degree
17 - Doctor's Degree- Research/Scholarship
18 - Doctor's Degree - Professional Practice
19 - Doctor's Degree - Other

You can't delete the provided definitions.

Desktop Location

There is no IPEDS Award Level Definition window in Desktop. The provided definitions appear on the CIP Definition window on the Award Levels tab.

Database Location

The definitions are stored on the IPEDSAwardLevelDefinition table.

Where IPEDS Award Level Definitions Are Used

The award levels are used on the CIP Definitions page and in IPEDS reports.

Fields

Code: Up to 5 characters. Required. Not editable after the definition is saved.
Description: Up to 60 characters. Required.
IPEDS Report Level: Select an option. Required. The options are defined in the IPEDS Report Level Definition table (IPEDSReportLevelDefinition). They're not maintained on a J1 Web page.
Active: The default is Yes. If you select no, then the definitions is labeled inactive in drop-downs.
Display in Drop-Down: The default is Yes.

Permissions

The permission required to access the page is "Can manage IPEDS award level definitions". It's available in the Manage Definitions category of the Registrars and Registration Module Manager roles and roles copied from them.

How To

View IPEDS Award Level Definitions

From the Registration Administration hub, click the Hub options drop-down, and select Manage definitions > IPEDS award level definitions. The IPEDS Award Level Definitions page opens.
Tip
Or use the universal search on the top right of the page. Select System Page, and enter "IPEDS Award". Click IPEDS Award Level Definitions in the results.
Use the Quick Filters to narrow the list to your search terms.
Click the column headings to reorder the list (ascending or descending) by that column.
To see all the fields, click the Expand icon .

Edit the Order of IPEDS Award Level Definitions in Drop-Downs

The Edit Order options let you set the order in which definitions appear in drop-down menus.

Click the Edit Order button. The Edit Order window opens.
You can change the order of definitions using either the Sort By and Order By drop-down menus or by dragging and dropping the definitions into your preferred order.
1. Sort By and Order By:
  1. From the Sort By drop-down, select the column you want to sort by.
  2. From the Order By drop-down, select Ascending or Descending.
2. Drag and drop:
  1. Hold your cursor over the vertical arrow icon on the left side of the row until the cursor changes to a hand icon.
  2. Click and hold while you drag the definition to the new location.
  3. Release the mouse button.
3. Click Update.
After you click Update, your changes are saved in the following ways:
- The definitions are listed in the saved order whenever they appear in drop-down menus (where a user selects from the list of definitions).
- If the definitions are used in calculations or rules where priority matters, the definitions are now in your saved order of priority.
- The definitions page is now sorted according to your changes.

Create IPEDS Award Level Definitions

Click the Create definitions button. The Create IPEDS Award Level Definitions pop-up opens. Use the information in the Fields section above to inform your selections.
Code, Description, and IPEDS Report Level are required.
Active and Display in Drop-Down default to Yes, but you can change them to No.
Click either Create and save another or Create and close.

Edit an IPEDS Award Level Definition

Click the Edit icon on the row of a definition. The Edit IPEDS Award Level Definition pop-up opens.
Make your edits. All the fields except Code are editable. Description can't be blank.
Click the Update button.

Delete IPEDS Award LevelDefinitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.