Grading Period Type Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Grading period types are a required component of grading periods. Final and midterm grading period types are provided by default. Your school can create any other types it needs.

Use this page to manage the types. You can download types to a spreadsheet, and you can create, edit, and delete all but the final and midterm type.

Desktop Location

You can manage grading period types in Desktop, too, on the Grading Period Type window. Grading period types are not used in Desktop; they're for J1 Web Grade Entry only. Grading period types created or edited in Desktop are available in J1 Web.

Database Location

Grading period types are stored on the Grade Period Type table (gradeperiodtype.shortname, gradeperiodtype.name, etc.).

Where Grading Period Types Are Used

Grading period types are used to create grading periods on the Grading Period Definitions page. They can be seen when assigning grading periods to courses and sections on the Manage Course Details and Manage Section Details pages.

Fields

Short Name: Required. Up to 25 characters. This field isn't seen on other pages or drop-downs, but the system uses it to organize grading period types.
Description: Required. Up to 130 characters. This is how the definition appears on the Grading Period Definitions page.
Occurrences per Course: Required. Whole numbers 1 to 99. Final and Midterm types can occur only once per course.
Active: The default is "Yes". If the value is "No", then the administrators can still use the type to set up grading periods before they make the grading periods active. (Inactive grading periods are unavailable on Grade Entry. Active grading periods with an inactive grading period type are available on Grade Entry.)

Permissions

Permission to manage grading period type definitions is available in these roles:

Registrar
Registration Module Manager

The permission required is "Can manage grading period type definitions".

How To

View Grading Period Type Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select Grading period type definitions. The Grading Period Type Definitions page opens.
To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon .
To sort the definitions, click the arrows at the head of the column you want to sort on.

Create Grading Period Type Definitions

All fields are required.

Click the Create definitions button. The Create Grading Period Type Definitions pop-up appears.
In Short Name, enter up to 25 characters.
In Description, enter up to 130 characters. This is what displays for selecting on the Grading Period Definitions page.
In Occurrences per Course, enter a whole number 1 to 99 to indicate the maximum number of times this type can be assigned to a course section.
Leave Active as Yes if you want this type to be available. Otherwise, select No.
Click Create and close or Save and create another.

Edit a Grading Period Type Definition

Click the Edit icon on the row of a definition. The Edit Grading Period Type Definition pop-up opens.
You can edit these fields:
1. Description: Up to 130 characters. This is what displays for selecting on the Grading Period Definitions page.
2. Occurrences per Course: A whole number 1 to 99 o indicate the maximum number of times this type can be assigned to a course section.
3. Active: Yes makes the type available. No makes it unavailable.
Click Update.

Delete Grading Period Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Grading Period Type Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

FAQ

How many grading period types does my school need?

Some schools use only the Final type. Others use Midterm and Final. But if your school tracks grades in further subsets of a term, you can create more grading period types to manage that policy.