State Enrollment Status Definitions
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Use this page to manage state enrollment status definitions. The definitions are designed for Texas state reporting, but they're available to any school that finds it helpful to track them.
Desktop Location
You can manage the definitions in Desktop, too, on the State Enrollment Status Definition window.
Database Location
The definitions are stored on the State Enrollment Status Definition table (state_enrollment_status_def).
The definitions appear in drop-downs in these locations:
Desktop: Student Information window, Student tab, Student Term Table subtab
J1 Web: Student Information Details page, Term Academics & Financials tab
Code: Up to 10 characters. Required. Must be unique.
Description: Up to 120 characters. Required.
Active: Defaults to Yes. If set to No, then the definition does not appear in drop-downs.
Permission to manage state enrollment status definitions is available in these roles:
Registrar
Registration Module Manager
The permission required is "Can manage state enrollment status definitions".
From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select State enrollment status definitions. The State Enrollment Status Definitions page opens.
To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon
.To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.
If the Expand icon
is there, click it to see hidden columns.
The Edit Order options let you set the order of definitions in drop-down menus and how they are prioritized when used.
In the Edit Order window, change the order using either the Sort By and Order drop-down menus or the drag and drop option.
Sort By and Order:
From the Sort By drop-down, select the column you want to sort by.
From the Order drop-down menu, select Ascending or Descending.
Drag and drop:
Hold your cursor over the arrow icon
on the left side of the row until the cursor changes to a hand icon 
.Click and hold while you drag the definition to the new location.
Release the mouse button.
Click Update.
After you click Update, your changes are saved in the following ways:
The definitions are listed in the saved order whenever they appear in drop-down menus (where a user selects from the list of definitions).
If the definitions are used in calculations or rules where priority matters, the definitions are now in your saved order of priority.
The definitions page is now sorted according to your changes.
Click the Create definitions button. The Create State Enrollment Status Definitions pop-up appears.
In the Code field, enter up to 10 alphanumeric characters. Required. Must be unique.
In the Description field, enter up to 120 alphanumeric characters.
Active is set to Yes by default. If you set it to No, the definition is not available for selection in drop-downs.
Click either Create and close or Create and save another.
Click the Edit icon
on the row of a definition. The edit pop-up opens.You can edit the Description by typing or pasting text. The field can contain up to 120 alphanumeric characters.
You can edit the Active field. If you set it to No, the definition is not available for selection in drop-downs.
When you're finished, click Update.
Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.