Year Close Exceptions Report
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Note
The Year Close Exceptions report is called the Year Close Exceptions Edit report in Desktop. The same information is included in both reports.
Use this page to generate the Year Close Exceptions report, which includes a list of all transactions that need to be edited, deleted, and/or posted to properly run the year-end close process (i.e., those in suspended, unposted, and current status).
Tip
The goal for the Exceptions Edit report is to have an empty report. To complete the year close, you must resolve any issues by either posting or fixing the transactions listed in the Exceptions Edit report.
In the General Ledger Accounting Reporting role, select "Can generate Year Close Exceptions report" in the Reports section. If this permission is not selected, users won't be able to access the Year Close Exceptions Report page.
This report is generated on the Exceptions Edit Report window in Desktop.
Enter an Ending Date for GL Transactions.
Enter a Report Title (limited to 35 characters).
Select one or more File Format options. You can select from:
PDF
CSV
DIF
HTML
PSR
SQL
TXT
XLSX
XML
Click Generate. This process may take a while, and you'll be notified when it completes. You can find notifications in the Notification Center.
When the report has finished generating, you will receive a notification. You can click on the notification or go to the Notification Center to access the report.
Tip
Completed reports will appear as Information Notifications. If the report process fails, it will appear as an Error Notification.
If your notification is not visible at the top of your Notification Center, use the Notification Center Filter to search for report.
When you locate your report notification, you can view the Type and Module by expanding
and closing 
the notification. Tip
Unread notifications will have a blue dot icon
at the start of the row. You can select one or more checkboxes in your Notification Center and use the Options drop-down to change notification statuses between read and unread.Click the View Details icon
to see more details about the creation of the report, and access the report. 
Click the report link under the Content section.
If a single file format of PDF was selected for the generated report, clicking the report link will open the report in a new tab of your browser. You can use the PDF browser options to save the file.
If more than one file type is selected, or if the file type is not a PDF, when you click the link, the Save As window will pop up, allowing you to name the file and select where you want to save it.
Tip
All downloaded files, regardless of the number of file formats, will be in a ZIP folder.
Once the file has downloaded, extract the ZIP file. The report will appear in the folder in any file formats you selected when generating.
View and save file versions as needed.
d_year_close_exceptions_edit
In the General Ledger Accounting Reporting role, select "Can generate Year Close Exceptions report" in the Reports section. If this permission is not selected, users won't be able to access the Year Close Exceptions Report page.
On the Exceptions Edit Report window.
The report lists all transactions that need to be edited, deleted, and/or posted to properly run the year-end close process (i.e., those in suspended, unposted, and current status). The following information for each transaction is included:
Date
Source
Group #
Transaction Description
Account Number
Amount
Folio
Project
Status
The reason the transaction cannot be included in the year-close process (e.g., an invalid status).
Many finance reports are created using long running processes. This means that when you generate a report, you won't see an immediate result. However, you can continue working in J1 Web while your report generates. When it's ready, you will receive a notification that you can access in the Notification Center.