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Disposition of Assets Report

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Use this page to generate the Disposition of Assets report, which includes a list of assets that were sold, salvaged, or retired and the resulting gain or loss. Assets are grouped by their gain or loss account number. It should be used to help reconcile the gain or loss account with the general ledger.

J1_Web_Disposition_of_Assets_Report.jpg

On the Asset Management Reporting role, select "Can generate Disposition of Assets report" in the Reports section. If users don't have this permission, they won't be able to access the Disposition of Assets Report page.

This report is generated on the Disposition of Assets Report window in Desktop.

Tip

The Fiscal Month Begin field on the Desktop window corresponds to the Fiscal Period Start field in Jenzabar One Web.

The Fiscal Month End field on the Desktop window corresponds to the Fiscal Period End field in Jenzabar One Web.

The Reports field on the Desktop window corresponds to the Report Layout field in Jenzabar One Web.

  1. Enter a Fiscal Period Start and End date. Options include the months of your school's current and future fiscal years.

    Tip

    Your school's Current Fiscal Year is set on the General Ledger Settings page in J1 Web or the General Configuration window in Desktop. The future fiscal year is the one immediately after the defined current fiscal year.

  2. Choose a Report Layoutt. The default is the original layout, and options include any customized versions.

  3. Enter a Report Title (up to 30 characters).

  4. Select one or more File Format options. You can select from:

    • PDF

    • CSV

    • DIF

    • HTML

    • PSR

    • SQL

    • TXT

    • XLSX

    • XML

  5. Click Generate.

    • If you selected a single file format of PDF, your report will open in a new tab of your browser. Use the PDF browser options to save your file.

    • If you selected multiple file formats or a single format other than PDF, you will see the Save As window where you can name and save your ZIP file. When you extract the .zip file, your report in the selected file formats will be available.

In most cases, yes. Customized versions of the report created in Desktop before your school started using J1 Web should be available as options in the Report Layout drop-down. If your school created new customized layouts in Desktop and copied them to the appropriate location on the J1 Web server, those reports are also available in the drop-down.

However, certain reports were modified to be used in J1 Web (i.e., the base report for J1 Web is different from the base report in Desktop). In those cases, the customized versions from Desktop will not work even when they are moved to the correct location on the J1 Web server. You'll need to re-customize those reports from the original version of the J1 Web report by following the instructions to Customize Reports for J1 Web.

See the help for each report page for guidance about customizing a specific report.

For the customized versions of the report created in Desktop to appear as choices in the Report Layout field drop-down, your campus support team needed to complete certain steps as part of the installation process. For more information, contact your campus support team or see Working with Reports in J1 Web.

Tip

Only custom versions of the report created in Desktop before J1 Web installation will appear as choices in the Report Layout field drop-down. Reports customized in Desktop after you've installed J1 Web are not available in the drop-down unless they have been copied over to the appropriate location on the J1 Web server.

On the Asset Management Reporting role, select "Can generate Disposition of Assets report" in the Reports section. If users don't have this permission, they won't be able to access the Disposition of Assets Report page.

The report lists the following information:

  • Account Number

  • Account Description

  • Asset Number

  • Asset Description

  • Disposal Date

  • Proceeds

  • Book Value

  • Gain or Loss

  • Usage %

  • Account Total

Many finance reports are created using long running processes. This means that when you generate a report, you won't see an immediate result. However, you can continue working in J1 Web while your report generates. When it's ready, you will receive a notification that you can access in the Notification Center.