Leave Balances
Use this page to review your leave hours, including accrued, carried over, and available balances. You can also request leave from this page using the Request Leave button.
Note
When entering other time on your timecard, you see "available" leave balances. These balances are the last official leave balances minus any recorded used amounts from active pay periods.
Tip
The leave hours you enter and save on your timecard are updated on the Leave Balances page once the pay period has been processed.
From Hub options, select View leave balances. The current year's Leave Balances page appears. The types of leave you are eligible for appear in the Type column (vacation, sick, holiday, etc.). The remaining columns list the following:
Accrued is the number of leave hours you have accumulated for this year.
Taken is the number of leave hours you already used this year.
Carried Over identifies the number of hours you carried over from the previous rollover period (if your school allows carry overs).
Available identifies the number of leave hours you can currently use. This varies according to your school's accrual policies.
Note
If you have a leave eligible position and your administration requires you to submit a request for time off for supervisor approval, use the following procedure.
Tip
Although you can enter multiple days on your request, if your supervisor needs to deny one of the days, then they must deny the entire request. Therefore, you may want to submit separate requests for multiple days off, especially if you are requesting leave for non-consecutive days. If you enter each day individually, your supervisor can approve or deny each entry separately.
We recommend that if you are entering multiple leave requests, especially if they are non-consecutive days, that you enter them individually.
On the Employee Hub dashboard, go to your Timecard block.
Note
You can also enter a Leave Request from the Leave Request and the Timecard Entry pages.
To start a new request, click Request Leave.
On the Request Leave pop-up, enter the following information.
Description: enter a short title or date range for your leave request, something to help remind you what/when the request is for (this field has a limit of 60 characters).
Tip
If you enter time using the clock in/out, hourly, or daily method, you can comment on individual days in the pay period or your entire timecard.
Date: enter a day for the request. You can enter only one day on a row. If your request spans multiple days, you can enter more than one day using the Add another link (see step 4).
Type: from the drop-down, choose the type of leave (vacation, holiday, sick, personal, etc.) you are requesting.
Start Time: select a start time for the leave to begin (such as 8:00 am or 12:00 pm).
Hours: from the drop-down, select the number of hours you are requesting off (for example, if you are taking a whole day, select 8).
Comments: if applicable, enter comments to help your leave approver better understand the request.
If your request spans more than one day, use the Add another link to add a row and repeat step 3 for each additional day.
After completing the form, click Request leave. After submitting your request, the Leave Requests page lists your request with a status of Pending.
Once you submit a leave request, the system also does the following:
Updates your calendar.
Updates your supervisor's calendar.
Sends a task to your supervisor.
Updates any associated timecard entry, if applicable.
In addition to your personal and vacation time-off, your school may also allow certain non-accrued time-off such as jury duty, court witness, career development (seminars/workshops), etc. This time is not limited to a set number of hours, but usually must be approved by your supervisor before the time is taken.
The values on the Leave Balances page are updated at the end of a pay period. Any leave time entered on your current timecard appears after the pay period has ended and is processed by HR. If you entered a non-accrued leave for the first time during your current pay period, you will not see the leave listed in your Leave Balances until after the pay period, then you will see the number of hours taken for that leave.
If you think your Leave Balances are incorrect or if you have questions about the amounts, please contact your supervisor or HR Administrator.
You may not see the Request Leave button if your position is not marked as Leave/Holiday eligible. Contact your HR Administrator for more information.