Advisee Meetings Settings
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Use these settings to provide common meeting details that are automatically applied when your advisors set up their advising appointments. You can:
Select a typical meeting location. Advisors can select another meeting location when they go to set up their appointments.
Enter general meeting instructions that will appear to the advisor and student in the meeting description. Advisors can customize the instructions when they go to set up their appointments.
Set up an appointment buffer that requires the advisor to build in a percentage of additional appointments exceeding their number of advisees. This ensures there are enough available meeting times for advisees.
Determine the minimum amount of time a typical advising meeting will last. Advisors can update the meeting length when they go to set up their appointments.
Meeting Location: The options for the default meeting location are Advisor's Office and Advisor's Choice.
Automatically Provided Meeting Instructions: Enter up to 1000 characters for a brief overview of the meeting, or provide instructions to appear to advisors and advisees. For example, enter a reminder for students to bring their course catalog to the meeting.
Tip
Advisors can tailor this information when they go to set up their appointments.
Appointment Buffer: This requires advisors to build extra appointments so that advisees have enough choices for appointment blocks. For example, if you set the buffer at 50%, then advisors with 10 advisees must create at least 15 appointment blocks.
Select a percentage. (The options are multiples of 10%.)
Minimum Meeting Length: Select a minimum meeting length from the drop-down. When advisors set up the meeting slots, only the minimum and above are available. These are the options:
30 minutes
1 hour
1 hour, 30 minutes
2 hours
From any page in the Advising Administration hub, click Hub options.
Select Settings and Roles and then Settings. The Advising Settings page opens.
Click the anchor link or scroll down to Advisee Meetings.
To edit any setting, click the setting. An Edit icon shows that it's editable.
Click Meeting Location, select a default location from the drop-down, and click Save.
For Automatically Provided Meeting Instructions field, enter up to 1000 characters, and click Save.
From the Appointment Buffer drop-down list, select the percentage of additional meeting time slots (beyond the number of advisees) that an advisor should make available for advisees, and click Save.
Tip
Requiring additional meeting time slots ensures there enough convenient appointments available for advisees.
From the Minimum Meeting Length drop-down, select an option, and click Save.
Yes, the meeting location, general instructions, and length of time apply to all advisors; however, they can tailor these configurations when they set up their appointments.
For the Appointment Buffer, the percentage applies to all advisors, but the number of required appointments varies according to the number of advisees they have.
Yes, when advisors go to cast their appointment blocks, they can update the meeting location or the meeting instructions. The location and meeting instruction settings are intended to save advisors time from reentering what is commonly similar information.