Skip to main content

NSC Program Credential Level Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Use this page to manage credential-level definitions for reporting to the National Student Clearinghouse (NSC). The definitions are provided. You can't delete them or create new ones, but you can make them active or inactive. For example, if your school doesn't have graduate programs, you can make Master's Degree and Doctoral Degree inactive.

Desktop Location

You can manage the definitions in Desktop, too, on the NSC Program Credential Level Definition window. Changes you make in Desktop also apply to J1 Web, and vice versa.

Database Location

The definitions are stored on the NSLC Program Credential Level Definition table (nslc_prog_cred_lvl_def).

The definitions appear on the CIP Definitions page, where you associate them with specific CIP codes.

  • Code: Up to 5 characters. Not editable. Must be unique. Code and Description appear in drop-downs. Required.

  • Description: Up to 60 characters. Code and Description appear in drop-downs. Required.

  • NSC Report Level: Select an option from the drop-down. The options are stored on the NSC Report Credential Level Definition table (NSLCReportCredentialLevelDefinition). They're not maintained on a J1 Web page.

  • Active: Each definition is active by default. You can make inactive any credentials your school doesn't offer.

  • Display in Drop-Down: Yes by default. You can make a definition unavailable in drop-downs by changing to No.

Permission to manage NSC program credential level definitions is available in these roles:

  • Registrar

  • Registration Module Manager

The permission required is "Can manage NSC program credential level definitions".

  1. From the Registration Administration hub, click Hub options.

  2. Click Manage Definitions, and select NSC program credential level definitions. The NSC Program Credential Level Definitions page opens.

  3. To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon Remove Icon.

  4. To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.

  5. If the Expand icon Expand Icon is there, click it to see hidden columns.

The Edit Order options let you set the order of definitions in drop-down menus and how they are prioritized when used.

  1. In the Edit Order window, change the order using either the Sort By and Order drop-down menus or the drag and drop option.

    1. Sort By and Order:

      1. From the Sort By drop-down, select the column you want to sort by.

      2. From the Order drop-down menu, select Ascending or Descending.

    2. Drag and drop:

      1. Hold your cursor over the arrow icon The drag and drop icon. on the left side of the row until the cursor changes to a hand icon The Hand or Move icon.

      2. Click and hold while you drag the definition to the new location.

      3. Release the mouse button.

  2. Click Update.

After you click Update, your changes are saved in the following ways:

  • The definitions are listed in the saved order whenever they appear in drop-down menus (where a user selects from the list of definitions).

  • If the definitions are used in calculations or rules where priority matters, the definitions are now in your saved order of priority.

  • The definitions page is now sorted according to your changes.

  1. Click the Create definitions button. The Create NSC Credential Level Definitions pop-up opens. Use the information in the Fields section above to inform your selections.

  2. Code, Description, and NSC Report Level are required.

  3. Active and Display in Drop-Down default to Yes, but you can change them to No.

  4. Click either Create and save another or Create and close.

  1. Click the Edit icon Edit Icon on the row of a definition. The Edit NSC Program Credential Level Definition pop-up opens.

  2. You can't edit the Code.

  3. Description is editable, but it can't be blank.

  4. NSC Report Level: You can select a different option from the drop-down.

  5. In Active, select Yes or No. If you select No, the definition does not appear on the CIP Definitions page.

  6. Click Update.

You can't delete the provided definitions.

  1. Select the checkboxes next to the rows you want to export.

  2. From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.

  3. Select options for the Excel format and data columns.

  4. Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.