Enhanced Student Billing Options
Use the Enhanced Student Billing Options to manage different aspects of the billing process.
Database Location
Selections for enhanced student billing options are stored in the BU_CONFIG table in the following columns.
Checkbox Option | Database Column |
|---|---|
Create separate billing batches (CG, @C) per billing period | BATCH_PER_BILLING_PERIOD |
Include drop date when calculating %DAYS/*DAYS refunds | INCL_DRP_DTE_IN_RFND |
Subtract Academic Days-Off when calculating %DAYS/*DAYS refund | INCL_DAYS_OFF_IN_RFND |
How to Update Enhanced Student Billing Options
From the Finance Receivables Administration Hub options, select AR configuration. The AR Configuration Settings page opens.
Click the Edit button and then click the Enhanced Student Billing Options link at the top of the page to navigate to that section.
Select from the checkboxes listed below.
Create separate billing batches (CG, @C) per billing period: This checkbox determines how the system handles multiple billing periods included in the same billing cycle. Select this checkbox if you want each billing period to be put in a separate batch when the billing process runs. Leave the checkbox unselected to create a single batch that includes all billing periods included in the cycle.
Include drop date when calculating %DAYS/*DAYS refunds: Select this checkbox to include the day the course was dropped in the calculations for %DAYS or *DAYS refunds.
Subtract Academic Days-Off when calculating %DAYS/*DAYS refund: When this checkbox is selected, the system subtracts the academic days-off assigned to the billing period when it determines the percent of time/number of days in the class.
Click Save changes.
At this time, charges and refunds are defined in the Desktop Charges/Refunds Definition window. This functionality will be available in a future J1 Web release.
For more information about charges and refunds, see Charges/Refunds Definition.