Events Module Manager Permissions

The default Events Module Manager role for administrators responsible for managing Events roles, information, and settings. In this role, they can create roles, edit non-default roles, and view and manage all events.

Events Roles

The actions and access listed below apply to all roles in the Events module.

Permission	Users in this role can . . .
Can view roles	Access the System Roles page to review all roles in J1 Web, including role descriptions, associated modules, and the number of active users associated with the role.
Can create roles	View roles and create new roles with varying permissions based on existing role templates.
Can add & remove user role assignments	View roles, assign users to roles, and remove users from roles. Tip Users can be assigned to multiple roles to control their access to J1 Web modules, information, and the tasks they can perform.
Can delete non-default roles	View roles and delete roles that are no longer needed. Note A roles can only be deleted when all users assigned to it have been reassigned to another role. Note Deleting a role won’t delete the role template; role templates are still available when the creating new roles feature is available.
Can edit non-default role names	View roles and update how role names and descriptions appear to J1 Web users.
Can copy roles	View roles and create new roles with varying permissions based on existing role templates.
Can change role permissions	View roles and add or remove role access to features and information throughout J1 Web.

Events Administration

The actions and access listed below apply to all roles in the Events module.

Permission	Users in this role can. . .
Can manage event types	Determine how events are categorized at your school by creating, managing, activating/ deactivating, and deleting event types.
Can manage event settings	Define how J1 Web events will interact with your Campus Portal Event Requests feature.
Can monitor events needing attention	View which events are missing an event coordinator and assign new coordinators or grant coordinator permissions as needed.

Events

The actions and access below apply to all events.

Permission	Users in this role can . . .
Can view events	Access event details from the event pages and from the Events hub.
Can use location browser	Access the Browse Locations page to search for event locations.
Can create events	Use the Create Event Wizard to create new single, multi-part, and recurring events.
Can be added as an Event Coordinator	Be added to the list of Event Coordinators for an event.
Can delete events	Delete events that have not been scheduled.
Can edit event details	Access and make updates to the Review Event Details page, including general description, location, date, time, promotional information, and registration/fee details.
Can manage event action items	Assign and remove actions / action lists that can be used for events.
Can view pending event proposals	See submitted event proposals awaiting approval in the Pending Event Proposal Approvals block.
Can view event documents	See any attachments (such as seating charts or menus) that are associated with event proposal submissions. Important Access to documents may be limited by Document Storage security settings.
Can manage event statuses	Update the event status bar to indicate an event's proposal and location approval status.
Can add invitees	Access the Manage Invitees page to add people to the invite list. Important You can add invitees via query and file uploads. Access to queries may be limited based on your InfoMaker permissions.
Can promote events	Add events to Campus Portal calendars that have been integrated with the J1 Web Events feature.
Can remove invitees from event	Access the Manage Invitees page to remove invitees from the invite list.
Can mark invitees as invited	Access the Manage Invitees page to indicate which invitees have received invitations.
Can add participants	Access the Manage Participants page to add event participants before and during an event.
Can apply actions/action lists to invitees	Add automated processes to the invitees' status based on your access to Actions and Action Lists in Desktop.
Can edit participant fees	Update participant fee payment details before, during, and after events.
Can manage registrations	Update participant registration statuses before and during events.
Can add unexpected attendees	Access the Check In Attendees page to add attendees that were not on the invitee or participant lists.
Can apply actions/action lists to participants	Add automated processes to the participants' status based on your access to Action and Action Lists in Desktop.
Can edit attendee fees	Update payment details for each attendee on the Check In Attendees page.
Can check in attendees	Mark attendees' attendance status.

Invitees / Participants with ID Number

These actions and access levels apply to all invitees/participants with an ID number. Users may have limited access to invitees/participant information based on their security settings in J1 Desktop.

Permission	Users in this role can . . .
Can view invitees/participant details	See invitee and participant information for events.

Additional Permissions

Permission	Users in this role can. . .
Can manage blocks	Access block settings on the Campus-Wide Definitions Summary page. These settings let users add and update custom content blocks as well as remove, activate, deactivate, and reorder Jenzabar-provided and custom content blocks on the page.

FAQ

What does it mean to 'promote' an event?

With J1 Web and Campus Portal integration, you can display events created in J1 Web on calendars in the Campus Portal. These shared calendars are called 'promotional calendars' in J1 Web, and you can promote events by adding them to Campus Portal calendars. Check out the online help for more information about integrating J1 Web with your Campus Portal and adding J1 Web events to Campus Portal calendars.

What is the Can be added as an Event Coordinator permission?

This permission allows users to be selected from the Event Coordinator drop-downs. It is selected for the default Events Coordinator role, but your school may want to have a custom Event Coordinator role for users with create/edit event permissions that should not be included in the event coordinator drop-downs.