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Employee Permissions

The default Employee  role is for your school's employees that need to enter and update their timesheets, view their pay statements and balances, etc.

Employee Profile

Permission

Users in this role can. . .

Can view employee summary

View years of service, current positions, and general salary information.

Can view achievements

View professional achievements including education information and professional affiliations.

Can view personal information

View personal information all in one place.

Can view employee calendar

View  important dates such as timecard entry deadlines for each pay period by month, week, or day.

Leave

Permission

Users in this role can. . .

Can view leave balances

View their number of hours accrued, taken, carried over, and available for each leave type in one place.

Can view leave requests

Request leave and view requested leave.

 

Time and Pay

Permission

Users in this role can. . .

Can view, enter, and edit timecards

  • Enter, view, edit, and finalize time worked for a given period.

  • Track time worked for multiple positions.

  • Access past and future periods.

  • View number of hours entered for a period based on position.

Can view deductions

View all deductions on one page including benefit type, enrollment date, and the rate or amount deducted per paycheck.

Can view direct deposits

View all direct deposits on one page. Includes deposit type, account type, account number, the amount deposited per paycheck (% or $), and the order in which the deposits are made.

Can view pay statements

See current year-to-date gross totals, search for a specific pay statement, sort statements by position, date, and pay, download a PDF of their pay statements, and access the Pay Analysis features for all positions they hold at your institution.

Can view pay analysis

  • View totals broken out by monthly, quarterly, year.

  • Compare two statements to ensure accuracy.

  • View and print statement PDFs.

  • See the breakout of pay by benefits.

Can view employee positions

  • View all current and past positions.

  • Filter via keyword and active/inactive status.

  • Includes position, department, status, start/end date, type, wage, and supervisor.

Taxes

Permission

Users in this role can. . .

Can view annual statements

Access electronic statement consent page to opt in or out of receiving electronic statements at any time. While opted in, ability to access statements sooner than if receiving them in the mail. Access electronic statements in PDF format after opting in with ability to print and save as needed.

Can view tax withholdings

View all tax withholdings on one page, which includes description of tax, the filing status, exemptions, and any additional amount withheld.