Account Number Structure
When structuring your account number, remember to make sure it meets your institution's accounting needs while staying as simple as possible. In order to find the balance between function and ease of use, consider the number, length, sequence, and display of components.
For a user to access the account number structure options, they will need to be assigned to the General Ledger Administration role with the "Can manage settings" permission.
Your institution will decide on most of the component options during the setup of General Ledger. For more information, see the Account Components page.
Account Structure Sequence
Since most reports sort accounts by the entire account number, the sequencing of components will affect those reports. The system will sort component 1 first, component 2 second, etc. to allow the program to calculate subtotals every time one of the component values changes.
Define your components so they will sort in the order of assets, liabilities, fund balance, income, and expenses.
Edit Mask
After the account structure has been defined, you can determine how an account number should appear on reports and windows. Each report allows 35 spaces for the account number. The GL Settings page allows you to create an edit mask that describes how the 35 spaces should be used, and the edit mask can be changed at any time (with the changes taking effect the next time a window or report is used).
The edit mask may specify a separator character between each component, or you may choose to print components together without any separators. Each @ symbol represents a character where part of the account number will print; and each hyphen, slash, or period represents a separator character that will print between account components.
Yes. Your General Ledger Administrator can go to the GL Settings page and change the Account Number Structure & Component Configuration settings.