Aim Label Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Aim labels are used to identify the goals (aims) your institution has set for students (e.g., Major, Minor, Core). They correlate to a group of requirements that track student progress for a particular aim. The group of requirements for a particular aim is called a requirement tree. Aim labels can be associated with multiple requirement trees, and the requirements for each tree may vary based on the associated degree program and advising requirement codes (e.g., the aim label 'MAJOR' is applied to both biology and art students, but the requirements to complete those programs are different).

The number of aim labels is based on how your programs are designed. For example, a four-year undergraduate degree program at a liberal arts college or university typically consists of three requirement components — general education requirements, major requirements, and general elective requirements.

Each component is assigned an aim label because each component is built as a stand-alone tree. At a community college, however, a two-year undergraduate degree or a one- or two-year certificate program generally consists of course requirements constructed as a single tree, and only needs one aim label.

Aim label Codes and Descriptions appear on the default Jenzabar Graduation report (one of the degree audit reports), as well as in the Course Needs and Degree Progress feature in the Campus Portal.

Permissions

The permissions to manage Aim Labels are in the Academic Advising Module Manager role.

J1 Desktop Location

You can also manage these definitions in J1 Desktop on the Maintain Aim Labels window. Definitions edited in J1 Web are changed in Desktop and vice versa.

Database Location

Aim labels are stored in the STUD_AIMS_LABELS table.

How To

View Aim Label Definitions

From the Advising Administration hub, click the Hub options drop-down, and select Definitions > Aim Labels.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click the plus sign beside any definition to expand the row and see more information.
Click a heading to sort the list by that column.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Aim Label Definitions

Click the Create definitions button.
Enter an Aim Label, up to 5 letters or numbers. Once saved, you won't be able to edit this label. Required.
Enter a Description. This required 30-character maximum field provides a brief description of this aim. This will help other users understand how this aim is used. This description will show up in most places where the Aim Label is used.
Choose a Status option. This is used to indicate if the aim is active within the student's degree program. Aim labels set as inactive will not be shown as an option in drop-down menus. Required.
Aim Type is used to categorize an aim label in order to classify its function and define its relationship with the student. This field is required. There are currently four aim types that are predefined in the Advising module:
- A: Active
- I: Inactive
- P: Prospective (can be applied to prospective students)
- O: Other (a miscellaneous label for Aim Labels that don't fit one of the other Aim Types)

Select an Aim Category to classify the label. This can be used for reporting requirements. Required.

Category	Description	Comment
Program	Specifically for the degree or major
Core	Typically general education requirements for a student's program	Used by the Texas transcript and documents associated with the Texas Core Requirements
Developmental	For Education Success tracking	In order for Education Success tracking to control registration, you must classify the appropriate aim labels as Developmental.
Other	For any other requirement category

Print indicates whether you want this information printed on reports. Required.
Print Order specifies the order in which a requirement is displayed and printed. A lower print order number indicates a higher priority. The default value of 100 appears for new records. Optional.
Display indicates if you would like the information displayed interactively on the window. Required.
Click either Save and create another or Create and close.

Edit an Aim Label Definition

On the row you want to edit, click the Edit icon . The Edit Aim Label Definition pop-up opens.
Make your changes. You can't edit the Aim Label field, but you can edit the others.
Click the Update button.

Edit Several Aim Label Definitions at Once

On the Aim Label Definitions page, select the checkbox on the rows you want to edit.
In the Options drop-down, click Edit selected. The Edit Aim Label Definitions pop-up opens.
The top section of the pop-up displays information about the selected definitions. In the Select a Detail to Update drop-down, select a detail to edit. In the next field, enter or select a new value. You can edit every field except the Aim Label.
Click Add another detail to update additional details for the selected aim labels.
Click the Update button.

Delete Aim Label Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.