CBE Competency Definitions

Use this page to create competencies that users can assign to catalog courses and course sections. The information is presented in a spreadsheet that you can edit.

CBE License Required

Competency Based Education requires the Competency Based Education license.

Note

Be Aware of the CBE Display Name

By default, the Competency Based Education feature's display name is "CBE", but your school can rename it. The name appears in many windows, pages, and drop-downs. It refers both to the Competency Based Education feature and to the elements (like types, levels, units, and competencies) that you assign to courses and sections.

The names of windows, field labels, and values in drop-downs may include "CBE" by default. When you change this display name, it changes those window names, field labels, and drop-down values. In documentation, we still call it "CBE".

Competencies are the specific skills you want to measure. For example, in Basic Welding, you might have a competency called Selects Correct Welding Technique, and another called Determines Appropriate Joint Type.

Fields

For each competency, you'll set parameters in a number of fields.

Table 1. Fields for Each Competency

Field	Note
Name	Up to 30 characters. Appears on pages for creating and managing courses and sections, in drop-downs for assigning competencies.
Description	Up to 255 characters. Appears on pages for creating and managing courses and sections, in drop-downs for assigning competencies.
Type	Select Unit or Competency. (Your school might have different names for them.)
Max Days Duration	The longest allowable time for a student to achieve this competency
Max Category-Level Default	The highest category level this competency can have by default
Credits	For the particular competency, not the course. If you assign credits to a course's competencies, then the sum of the competencies' credits should equal the course credits.
Hours	For the particular competency, not the course. If you assign hours to a course's competencies, then the sum of the competencies' hours should equal the course credits.
Advising Requirement	The requirement (also called ARC) that the particular competency fulfills
Active	If selected, the competency is available to use.
Display in Drop-Down	If selected, the competency appears in drop-downs on pages for creating and managing courses and sections. Thus, it makes the competency assignable.
Show on Transcript	If selected, the competency is available to appear on transcripts. (Other factors may affect whether competencies appear on a particular transcript or for particular courses.)
Description for Transcript	Use up to 255 characters to describe the competency on transcripts.
Learning Outcome Associations	Button that opens the Manage Associations window

Learning Outcome Associations

Each competency can have multiple learning outcomes. The Learning Outcomes Associations column has a button in each row to open the Manage Associations window for that competency. There you can add and remove associated learning outcomes. (Removing them doesn't delete them; it merely disassociates them from this particular competency.)

Desktop Location

You can define competencies in Desktop, too, in the CBE Competency Definition window. It's found in the Settings - Competencies activity center.

When to Define CBE Competencies

Define CBE competencies after you define CBE Learning Outcomes.

Where CBE Competencies Are Used

CBE competencies are assigned to course sections on the Manage Section Details page, Competencies tab.

Permissions Required

Permission to manage CBE competency definitions is available in these roles:

Registrar
Registration Module Manager

The permission required is "Can manage CBE competency definitions".

How To

View, Edit, Delete, and Create CBE Competency Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select CBE Competency Definitions. The CBE Competency Definitions page opens.
To search for specific definitions, enter text in the Search field, and press Enter key. Click the Remove icon to remove the search.
To edit the order of definitions, click a row number. The hand icon appears.
1. Click and drag it to the new location.
2. Use Ctrl + click or Shift + click to grab several rows at a time.
3. Click Save. This saves your new order in these ways:
  1. Their order on this page
  2. Their order in drop-downs anywhere users can select from this list of definitions
  3. Their priority order if these definitions are used in calculations or rules where priority matters
To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.
To filter the definitions, select the Filter icon on a column heading. Follow the prompts in the filter pop-up, and click OK.
You can edit some of the fields. When you're finished, click the Save button.
To delete a definition:
1. Right-click the row,
2. Select Remove row.
3. Click the Save button.
To create a definition:
1. Right-click in the grid.
2. Select either Insert row above or Insert row below.
3. Fill in all the required fields.
4. Click the Save button.

Manage Learning Outcome Associations

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select CBE category definitions. The CBE Category Definitions page opens.
The Learning Outcome Associations column of each row shows the number of levels associated with the competency. Click the Manage associations button in the row. The Manage Associations window for that competency opens.
To add a learning outcome to this competency, enter the name of the outcome in the Learning Outcome field. (You can type a partial name and select from the drop-down.) Enter as many associations as you wish.
To remove a learning outcome from the competency, click the Remove icon . The learning outcome is not deleted, but only disassociated from this competency.

Download CBE Competency Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.