Registration Module Manager Permissions

Can change role permissions

Add/remove access to J1 Web features and information. Roles can be customized to meet the needs of different user groups. Privileges can be managed via groups as opposed to individually.

Can change what the role can access

Module Managers with this permission can  grant/revoke access to student and course information according to their specific needs.

Can delete non-default roles

Remove customized roles that are no longer needed to eliminate confusion. Deleting roles does not delete the default role template.

Can manage Campus Portal (JICS) settings

View and edit settings that control these features:

Can manage academic days off

Create, edit, and delete academic days-off items for use in academic periods.

Can view academic periods

See periods that transcend terms and are used for open enrollment courses.

Can manage academic periods

Create, edit, publish, and delete academic periods that transcend terms and are used for open enrollment courses.

Can edit published academic periods

Add academic days-off items to published academic periods. These could be items for unplanned events such as weather-related closures.

Can view attendance report definitions

See the defining characteristics of the various types of attendance reports your school uses.

Can edit attendance report definitions

Edit the defining characteristics of the various types of attendance reports your school uses.

Can view section planning confidence indicator

See the percentage of advisees with an academic plan for the selected term, which helps them monitor academic planning.

Can view section planning advisor & advisee details

See details of academic planning: percentage of advisees with all requirements planned and with all requirements planned to the individual course, which helps them monitor academic planning.

Can view CBEs

View information related to competency-based education, which recognizes specific skills and benchmarks in student achievement.

Can edit CBEs

Edit information related to competency-based education.

Can add CBEs

Add competency-based education elements (such as levels, units, and competencies) to catalog courses and sections.

Can remove CBEs

Remove competency-based education elements (such as types, levels, units, and competencies) from catalog courses and sections.

Can view catalog courses

See the course overview information including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.

Can edit catalog courses

Edit catalog course information, including title, campus, ARC, hours, and more.

Can add catalog courses

Create new catalog courses.

Can delete catalog courses

Permanently delete courses from the course catalog.

Can view faculty

View faculty information in Reg Admin hub.

Can edit faculty

Create new faculty members, or edit existing information for faculty.

Can view student General Info

View general student information including entrance year and term, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.

Can edit student General Info

View and edit general student information including entrance year and term, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.

Can design student General Info Custom Data

Manage user-defined student information fields and updated settings.

Can view student Division Info

View information about a student's division including entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.

Can edit student Division Info

View and edit information about a student's division including entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.

Can add student divisions

Add student divisions to student information details, which allows users to track student achievement in multiple divisions.

Can remove student divisions

Edit or remove student division.

Can view student Program Info

Module Managers with this permission can view information about students' programs including information including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can edit student Program Info

View and edit information about students' programs including information including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can add programs

Add programs to a student's information details including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can remove programs

Remove a student's program.

Can unlock / edit a locked program (degree)

Module Managers with this permission can lock degree and program information so that it can't be edited. They can also turn degree lock off so that information can be edited.

Can view student Enrollment Info

View information related to student enrollment including division status, classification, academic status, honors status, and group reg code.

Can edit student Enrollment Info

View and edit information related to student enrollment including division status, classification, academic status, honors status, and group reg code.

Can view student Graduation Info

View information related to student graduation including graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.

Can edit student Graduation Info

View and edit information related to student graduation including graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.

Can view student Term Academic and Financial Info

View a wide variety of academic and financial information for the student's term including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.

Can edit student Term Academic and Financial Info

View and edit a wide variety of academic and financial information for the student's term including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.

Can add student term table records

Add information to a student's term table records  including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.

Can view student section details

See a student's section details including details on the section, the students, and academic information (such as grades, transaction status, and repeat status for each student in the section.

Can edit student section records that do not have History sta

Edit student course records only if they're not in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section.

Can register students

Place students in sections.

Can register in another section

Level sections by moving students from one to another.

Can delete student sections

Delete a section from a student's schedule.

Can drop student section records that do not have History status

Drop a student from a section only if the section doesn't have a status of "History".

Can withdraw student sections that do not have History status

Withdraw a student from a section only if the section doesn't have a status of "History".

Can lock repeated student sections

Lock a student's repeat status for a section.

Can view FERPA permissions

View a student's FERPA information.

Can view retention score

View a student's retention score to be alerted of at-risk students.

Can view student notes

View Notepad notes on a student.

Can view registration clearance

View the Registration Clearance block and the Registration Clearance list to see the list of students awaiting clearance to register.

Can grant registration clearance

See the list of students awaiting clearance to register and grant clearances.

Can generate charges

Generate charges for students who have courses in the selected term. Module Managers in this role can also run charges in preliminary or final mode.

Can create new section

Create sections from a catalog course, from another section, or from scratch.

Can delete section

Delete a section.

Can view census date

View the census date.

Can edit census date

Edit the census date for a single or multiple sections.

Can view section demographics

See the Section Demographics view of the Manage Sections page, which includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.

Can edit section demographics

Edit items on the Section Demographics view of the Manage Sections page, which includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.

Can view section schedules and faculty

View Schedule / Faculty view of the Manage Sections page, which includes primary instructor and the meeting schedules.

Can edit section schedules and faculty

Edit the Schedule / Faculty view of the Manage Sections page, which includes primary instructor and the meeting schedules. Allows adding and removing faculty from the section. Includes grading rights and Lab vs. Lecture percentages.

Can add section schedules

Add one or more schedules to a section. For example, the section may meet daily for 2 weeks, then twice weekly for a time, and then once weekly. Or it may meet in different locations on rotation schedules.

Can delete section schedules

Delete one or more schedules from a section.

Can view section grading controls

See the Grading Controls view of the Manage Sections page. Includes grade scale, credit type, special GPA, grading periods and variable grading type.

Can edit section grading controls

Edit the Grading Controls view of the Manage Sections page. Includes grade scale, credit type, special GPA, grading periods and variable grading type.

Can view section enrollment

See the Enrollment view of the Manage Sections page. Includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.

Can edit section enrollment

Edit the Enrollment view of the Manage Sections page. Includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.

Can view section hours

See the Hours view of the Manage Sections page. This includes credits, clock and contact hours, and number of weeks.

Can edit section hours

Edit the Hours view of the Manage Sections page. This includes credits, clock and contact hours, and number of weeks.

Can view section financials

See the Financials view of the Manage Sections page. This includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code.

Can edit section financials

Edit the Financials view of the Manage Sections page. This includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code.

Can view section portal controls

See the Portal Controls view of the Manage Sections page. This includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates.

Can edit section portal controls

Update the Portal Controls view of the Manage Sections page. This includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates.

Can view section reporting

See the Reporting view of the Manage Sections page. This includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional courses.

Can edit section reporting

Edit the Reporting view of the Manage Sections page. This includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional courses.

Can generate academic standing reports

Students (Name and ID) by Division with their honors (such as Dean's List) and probation, plus Term and Career GPA and Hours

Can generate class rank reports

Students (Name and ID) listed by Division and Rank with their Major, Career Hours, Term GPA and Career GPA

Can generate room schedule reports

Locations for the selected term with their course sections (Code and Title) and schedules

Can generate grade distribution reports

Instructors with their course sections (Code and Title), Parent Course, Load, Institutional Division, grade distribution, totals and averages

Can generate grade reports

Student Name, ID, SSN, Advisor, and Major with course section grades and credits, plus term and career GPA

Can generate NSC SSN exception reports

Student SSNs (incorrect, duplicate, or missing) with student ID and Legal Name

Can generate registration summary by institutional division reports

Institutional divisions (such as academic departments) with their course sections for the selected term with enrollment counts, schedules, instructors, and credits

Can generate registration summary by professor reports

Instructors (name) with their courses course sections for the selected term with enrollment counts, load, and contact hours

Can generate section list reports

Course sections with details on enrollment counts, credits, and hours

Can generate student schedules reports

Students (Name, ID, SSN, Address, Division, Degree, Class, Advisor, Majors) with their schedules for the selected semester

Can generate student-section status counts reports

Student names and IDs with their count of course sections for a year/term in each status: Dropped, Current, History, Waitlisted, Reserved, Preregistered

Can generate waitlist reports

Sections showing students (Name and ID) on the waiting list

Can view prerequisite course definitions

View the Prerequisite Course Definitions page.

Can manage prerequisite course definitions

Create, edit, download, and delete prerequisite definitions. Manage associated requisites (course and noncourse).

Can view corequisite course definitions

View the Corequisite Course Definitions page.

Can manage corequisite course definitions

Create, edit, download, and delete corequisite definitions. Manage associated requisites (course and noncourse).

Can manage blocks on Academic Department hub

Add, remove, and edit blocks on pages.