Standard Features Overview
J1 Web has several features to help you navigate and keep track of To Dos, messages, and calendars.
Note
Standard Features are accessible from mobile devices, and the layout may vary slightly from the screenshots below.
Icon | Description |
|---|---|
| Access hubs |
| Access your calendar |
| Access Universal toolbar on smaller mobile device |
| Access help |
| Assign To Do or view To Dos |
| Bookmark and view bookmarks |
| Create communication |
| Designated important |
| Pin and view pins |
| Message and view messages |
| Search |
| Search for a page |
| Search for a person |
| Unpin |
| Unread messages |
| Unreviewed To Dos |
| View recently accessed J1 Web pages |
Use bookmarks to create personalized shortcuts to J1 Web pages and external websites.
From the J1 Web page to bookmark, click the Bookmark icon
on the page toolbar to open the Add Bookmark pop-up.Update the Bookmark Name field or keep the default name of the page you are bookmarking.
Add your bookmark to an existing group from the Place in Group drop-down or create a new group.
To Create a New Group:
Click New group.
Enter the new bookmark group name in the Group Name field.
Select the viewing order for your bookmark by selecting a placement from the Place Before the One Selected drop-down.
Click Save bookmark.
Hover over Bookmarks in the Universal toolbar and click Add.
Enter the website URL in the Web Address field.
Enter an easily recognizable name for your bookmark in the Bookmark Name field.
Add your bookmark to an existing group from the Place in Group drop-down or create a new group.
To Create a New Group:
Click New group.
Enter the new bookmark group name in the Group Name field.
Select the viewing order for your bookmark by selecting a placement from the Place Before the One Selected drop-down.
Click Save bookmark.
Bookmarks can be J1 Web pages or external websites and pins can only be J1 Web pages. Bookmarks can also be grouped and ordered, and pins appear in alphabetical order.
Use pins to add J1 Web pages to your Universal toolbar and to add blocks to the home page for quick access from anywhere in J1 Web.
Click the block Pin icon 
.
Access the page you want to pin to the Universal toolbar.
Click the Pin icon
to pin the page.
Click the red Unpin icon 
on to unpin the block.
Click the Pin icon
in the Universal toolbar to see pinned pages.Select the page you want to unpin and click the red Unpin icon
from the page toolbar.
Bookmarks can be J1 Web pages or external websites and pins can only be J1 Web pages. Bookmarks can also be grouped and ordered, and pins appear in alphabetical order.
Use calendars to see and schedule meetings and events. The calendar feature can be integrated with the Campus Portal calendar and Google or Outlook calendars.
Note
General is the default Category. You can change the category to Advising meeting, but the space/place location information will be cleared and replaced with the requester's office as the default location.
Select Create meeting from the calendar drop-down or by clicking a timeslot in the calendar.
Enter the required Subject and optional Description on the Meeting basics page.
Click Save and continue.
Select a Location from the Selected Location field or with the Locations filter.
Choose the date and time from the location's calendar or from the Selected Location/Date & Time section.
Enter the Start and End Date/Time or select the All Day checkbox
Select Save to close the Date and Time pop-up.
Click Create meeting.
Note
If you chose a meeting location that requires scheduling approval before it is reserved:
Your meeting request is sent to the facilities administrator responsible for approving scheduling requests. After it is approved, the meeting is scheduled and the location reserved. If your request is denied, you'll receive a notification message, and you can update your meeting information for another day/time/location.
Until your location is approved, the meeting is not scheduled and appears on your calendar as Awaiting Location Approval.
If you are in a facilities administrator role with calendar administrator privileges, your meeting is automatically approved.
See the Facilities Help for more information about location approval.
Access the calendar you want to add to J1 Web as a feed and copy the feed URL. These steps will vary according to the type of external calendar you are adding. To add a Campus Portal calendar feed:
Log in to your Campus Portal.
Access the Campus Portal calendar you want to add.
Click Included calendars to see a list of Campus Portal calendars.
Click the Share URL link for the calendar you are adding.
Select the URL and copy it using the right-click Copy option or Ctrl + C.
Click Close.
Return to the J1 Web calendar.
Click the ellipsis icon
on the calendar and select Add calendar feed.Paste the feed URL in the Calendar URL field using the right-click Paste option or Ctrl + V.
Click Verify to confirm the link is a valid calendar feed.
Update the Calendar Name field as needed.
Click Update.
Note
When you add a new calendar feed, the following happens:
The calendar feed is added to your J1 Web Home page, Universal toolbar, and Calendar Center calendars. Your system administrator has configured J1 Web to refresh your feed at least once a day; however, you can refresh the feed at any time using the refresh option.
The new calendar feed is automatically added to your J1 Web calendar. You can disable the calendar from appearing without disconnecting the feed.
Unless you are in a role with permission to delete other users' meetings, you can only delete those meetings you created.
Unless you are in a role with permission to update other users' meetings, you can only update those meetings you created.
If you created the meeting, you can easily change the time or location.
Once you select Remove calendar feed from the J1 Web calendar options, any and all calendar events, appointments, meetings, and scheduled time periods are immediately removed from your J1 Web Home page and Universal toolbar calendars.
Use messages to send and receive communication with other J1 Web users.
Note
Starting with 2021.1 the Message Center became the Notification Center where you can view automated system messages such as changes to permissions or advising cycle milestones. Just like the Message Center, the Notification Center is available from the Universal Toolbar and includes several similar features.
Messages from previous versions of J1 Web can be viewed in the Message Archive. You can see all the original information in messages you sent, received, or were included on from other users.
Messages can accessed in several ways:
To view recently received or unread messages, access your Home page and review the Recent Messages block or hover over Messages on the Universal toolbar.
Tip
On the Universal toolbar, a number over the Message icon indicates you have unread messages.
To view or sort a full list of messages, hover over Messages on the Universal toolbar. From the drop-down menu, click Message Center.
If you choose to have message notifications forwarded to a designated email address, they can be accessed from your email.
Note
Starting with 2021.1 the Message Center is the Notification Center where you can view automated system messages such as changes to permissions or advising cycle milestones. Just like the Message Center, the Notification Center is available from the Universal Toolbar and includes several similar features.
Messages from previous versions of J1 Web can be viewed in the Message Archive. You can see all the original information in messages you sent, received, or were included on from other users. These messages are view-only meaning you cannot reply to them. Create a new communication or use notes and comments to connect with other J1 Web user.
Click the Message icon
from the page toolbar.Type the recipient's name in the To field and select the name from the drop-down.
Tip
You can add multiple recipients in the To field. Remove recipients by clicking the x next to their name.
Enter a brief message description in the Topic field.
Enter the message in the Your Message field.
Select the Important checkbox if the message needs to be sent immediately.
Note
Notifications for messages designated as Important
are sent immediately regardless of the recipient's task and message forwarding frequency.Click Send Message.
Note
Your message appears in the Recent Messages block for each recipient, and a copy of the message stays in your Message Center.
Note
Starting with 2021.1 the Message Center is the Notification Center where you can view automated system messages such as changes to permissions or advising cycle milestones. Just like the Message Center, the Notification Center is available from the Universal Toolbar and includes several similar features.
Messages from previous versions of J1 Web can be viewed in the Message Archive. You can see all the original information in messages you sent, received, or were included on from other users. These messages are view-only meaning you cannot reply to them. Create a new communication or use notes and comments to connect with other J1 Web user.
Access the message.
Click Read now (for a new unread message) or Read again (for a previously read message) to open the View Message window.
Click Reply.
Note
All original recipients are automatically included on your response. Add additional recipient names in the To field and select their names from the drop-down or remove recipients by clicking the x icon next to their name.
Enter your response in the Your Message field.
Select the Important checkbox if the message should be delivered immediately .
Note
Notifications for messages and tasks due/assigned today or those designated as Important
are emailed immediately regardless of task and message forwarding frequency.Click the Send message button.
Note
The Send Message window closes, the message is sent to the recipients, and a copy is available in the Message Center.
Hover over the User Profile and select My general settings to open the My General Settings page.
From the Communication Preferences options, click Edit. Forwarding options become available.
From the Forwarding Email Address drop-down, select the email address where you want to have interactions forwarded.
Note
Email addresses are managed on the J1 Web Person Information Details page or in the Desktop (Name Entity window). Contact your campus support team if you do not see an email address or if you want to update what is listed.
If the Forwarding Interaction option is set to Off, click it to enable it.
From the To Do and Notification Forward Email Address drop-down, select the email address where you want to have To Dos and notifications forwarded.
From the To Do and Notification Forwarding Frequency drop-down, select how often you want interactions forwarded outside of J1 Web.
Click Save.
Note
Recipients must have a valid, verified email address in the system. Email addresses are managed on the J1 Web, Person Information Details page, Contact Info tab and in the Desktop on the Name Entity window, Addresses tab.
Click Create communication or Create new communication.
From the Communication Type drop-down, select Email.
Select an Interaction code, Name / Description from the drop-down.
Note
Only those active codes you have access to are available. For more information about permissions, contact your campus support team.
Start typing and select the individual or shared email you want to use to send the email in the From field.
If your school uses SendGrid, you can view a list of valid email addresses in the system that can be used to send the email from the Communication Settings page, Email Addresses tab. You can also see the individuals assigned to them. This can be helpful when your school has a general email address with several individuals assigned to it (e.g., admissions@yourschool.edu).
Note
When you select a shared email address, anyone else assigned to that email address with access to the interaction code can view, and depending on their permissions, respond to the message you are sending.
If your school uses the Client Application Services as your email provider, your email address is selected for you.
From the To field:
Select the People/Organizations option to choose recipients by name.
Select the Data Set option to select recipients by a SQL or InfoMaker query.
Select the contact type you want to use to send the email. For example, a student can have *LHP (legal/home/permanent) and *CUR (current) email addresses in the system. This option lets you to specify which contact type should be used to ensure the communication is delivered to the appropriate email.
Enter a descriptive Subject.
Add your message to the Body field. Apply formatting add hyperlinks using the options available.
To add an attachment, click Attach file, navigate to and select a file.
Click Send.
At this time, messages cannot be deleted as it may be important to maintain a historical message record for a student or advisor. Message archiving will be available in a future release.
Use To Dos to assign and complete work items in J1 Web.
To Dos can be accessed in three ways:
To view immediately pending or recently assigned To Dos, click the To Do icon
on the Universal Toolbar.Note
A number over the To Do icon in the Universal toolbar indicates you have unread To Dos.
To view or sort a full list of To Dos, click the To Do icon on the Universal Toolbar. From the drop-down menu, click To Do List.
If you choose to have messages forwarded to a designated email address, they can be accessed from your email.
Click the To Do icon
in the page toolbar.Enter a name in the Assigned To field and select the name from the names that appear.
Select the To Do Type from the drop-down: Other, Email, Phone Call, or Print Document.
Enter a short title in the To Do Item.
Enter the Days to Complete the assigned To Do.
Add descriptive notes in the To Do Details section.
Tip
Use the Edit and Help links for formatting shortcuts for your content.
Click Send. The To Do appears in the To Dos block for the assigned person and can also be accessed from the To Do List.
Locate the appropriate To Do from the To Dos block or To Do List.
Review the To Do details.
Select the appropriate completion option.
For Phone Call, Email, or Other types created from the To Do toolbar, select Mark complete & close.
For Approval tasks for locations or events, select Approve or Deny to complete the To Do.
Hover over the User Profile and select My general settings to open the My General Settings page.
From the Communication Preferences options, click Edit. Forwarding options become available.
From the Forwarding Email Address drop-down, select the email address where you want to have interactions forwarded.
Note
Email addresses are managed on the J1 Web Person Information Details page or in the Desktop (Name Entity window). Contact your campus support team if you do not see an email address or if you want to update what is listed.
If the Forwarding Interaction option is set to Off, click it to enable it.
From the To Do and Notification Forward Email Address drop-down, select the email address where you want to have To Dos and notifications forwarded.
From the To Do and Notification Forwarding Frequency drop-down, select how often you want interactions forwarded outside of J1 Web.
Click Save.