Time Entry Cutoff Date
Use these settings to determine how many days after each pay period your employees have to enter and finalize their time.
All means all the pay groups have the same number of days after the end of the pay period to enter time on their timecards.
By Pay Group lets you select a different number of days past the end of the pay period for each employee assigned to the pay groups.
Select Manage administrator settings from the Hub options.
On the Time Entry Cutoff Date section, select the All option.
Click the Edit icon next to the existing number to enter number of days after the end of the pay period you want employees to enter their time.
Click the Save button.
Your employees, regardless of pay group, will have the specified number of days to enter their time after the end of a pay period.
Select Manage administrator settings from the Hub options.
On the Time Entry Cutoff Date section, select the By Pay Group option. All active pay groups will appear.
Click the Edit icon next to the number of days to enter or update the number.
Click the Save button. The employees in that pay group will need to enter and save their hours within the time frame you selected.
Repeat steps 3 - 4 for each pay group.
Select Manage administrator settings from the Hub options.
On the Time Entry Cutoff Date section, update the All pay groups or By Pay Groups options as needed.
Click the Edit icon next to the current number of days and enter the new number you want to use.
Click the Save button.
If you are going from All to By Pay Group, you will need to edit each pay group individually.
When an employee goes to the Timecard Entry page, they will see a message on the top right of the page letting them know when all time needs to be entered by.
If an employee does not enter their time before the Time Entry Cutoff Date, their supervisor can enter time for them up until the Timecard Approval Cutoff Date, or an administrator can work with the timecard using their Manage Timecards page.
If an employee is out sick or has an emergency, they can still enter time up to the Time Entry Cutoff Date. If they are out and unable to enter their time by the cutoff date, their supervisor can enter time for them until the timecard approval date. Administrators can enter time for employees even if the pay period is in the past. Employees need to let their supervisor know they are unable to enter time as soon as possible.