Miscellaneous Settings in Registration
Use these settings for a wide variety of options.
Create grade-maintenance audit: When this checkbox is selected, an audit record is created in the Grade Maintenance History table any time a change is made to a student's grade. This is especially helpful for tracking Scholarship GPA.
Include dropped courses on Student Inquiry table: When this checkbox is selected, dropped courses appear on the Courses tab of the Student Inquiry window in Desktop. Otherwise, only those courses with a status of Current, History, Preregistered, or Waitlisted appear.
Academic credit varies by division: When this checkbox is selected, the system allows you to set up different credit systems for your different divisions on the Division Definitions page. The credits can have different labels and different point ratios.
Allow census-date changes on course sections: When this checkbox is selected, users who have permission can change the census date of individual course sections on the Manage Section Details page, Schedule tab.
Default Grade Scale: The selected grade scale appears as the default when a new catalog course is created. The values are defined on the Grade Scale Definitions page.
Residence for In-Area or In-State: The residence codes can be used to select the area or state that will be identified as the in-state classification for your institution. This selection will then be validated against the Student Master table to determine the number of in-state and out-of-state students. The codes are defined on the Maintain Table Values page. Choose the Column Nam of resid_cde. The codes are stored on the Table Details table (table_details).
Full-Time-Equivalent Divisor: This is the number of hours your institution determines represents annual attendance hours for a full-time student. The default is 510. You can use up to 3 digits and up to 2 decimal places. The field is used for state reporting.
Make use of NSC functionality: When this checkbox is selected, NSC menu items appear in the Registration module. Otherwise, they're hidden.
Report All NSC Columns: This checkbox is selected by default when Make use of NSC functionality is selected. See the Database Locations table below for which information is reported to NSC.
Caution
If you deselect this checkbox, that information is not reported to NSC. Your students will not be able to use the Student Self-Service option, and Student Tracker will not be available to you.
Perform cross-table student information updates: If this checkbox is selected, then whenever a student's Entrance Year and Term is updated in Student Information, the system prompts the user to update the Entrance Year and Term in Student Division and Degree History, too.
At registration, notify the user if the course doesn't contribute to the student's program: When this checkbox is selected, this notifies faculty and staff users (in J1 Web) and student users (on the Campus Portal) when a student's registration doesn't contribute to their program. This feature doesn't block the registration; however, there are some optional levels of restrictions in academic plans that can be assigned to block registration of courses that don't contribute to the plan.
Automatically create empty records in the Student Term table: Unselected by default.
Selected: Whenever a student first registers for one or more courses in a term, an empty record is created in the table for that student's term (if a record doesn't already exist). It doesn't copy any information from a previous term; it merely creates an empty row. This can be useful for features such as registration agreements and partial transcripts (withholding a term from a transcript because of a transcript hold).
Tip
For more information on partial transcripts, see the Partial Transcripts topic.
Unselected: No Student Term table record is automatically created when a student first registers for one or more courses in a term. Instead, you can copy a previous term's records to the new term, or you can manually create records.
The information is stored in the Registration Configuration table.
Field | Database Location |
|---|---|
Create grade-maintenance audit | reg_config.lod_gra_maint_hst |
Include dropped courses on Student Inquiry table | reg_config.dsp_drop_on_inq |
Academic credit varies by division | reg_config.acad_credit_varies |
Allow census-date changes on course sections | reg_config.cens_dte_chg_alow |
Default Grade Scale | reg_config.grd_scal_cde_dflt Options come from grade_scale_def ordered by grade_scale_cde |
Residence for In-Area or In-State | reg_config.resid_cde_in_area Options come from TD_RESID_CDE_VIEW |
Full-Time-Equivalent Divisor | reg_config.fte_divisor |
Make use of NSC functionality | reg_config.updte_nslc_funct |
Report all NSC columns | reg_config.nsc_report_all |
Perform cross-table student information updates | reg_config.do_cross_std_updtes |
At registration, notify the user if the course doesn't contribute to the student's program | comes from CONFIGURATION_TABL.config_value where MOD_CDE = 'RE' and FUNCT_CDE = 'reg_ctrls' and CHAR_CDE = 'check_program' |
Automatically create empty records in the Student Term table | Found across these tables: Setting, settingValue, SettingValueFree |
Target Table.Column | Source Table.Column or Process |
|---|---|
NSL_CIP_CDE_1 | MAJOR_MINOR_DEF.CIP_CDE |
NSL_CIP_CDE_2 | MAJOR_MINOR_DEF.CIP_CDE |
NSL_MAJOR_1_DESC | MAJOR_MINOR_DEF.MAJOR_MINOR_DESC |
NSL_MAJOR_2_DESC | MAJOR_MINOR_DEF.MAJOR_MINOR_DESC |
NSL_CLASS_CDE | MAJOR_MINOR_DEF.MAJOR_MINOR_DESC |
NSL_CLASS_CDE | Rules Based Update |
NSL_FIRST_FULL_TIME | This value is calculated only when the school decides to report all NSC columns and is based on STUDENT_MASTER table, STUDENT_DIVISION_MASTER table, or Cohort as selected on the First Time prompt. If Cohort is selected as the criteria, then the actual Cohort Code is also selected for later comparison. The default value is N. |
NSL_DEGREE_SEEKING | DEGREE_HISTORY.NON_DEGREE_SEEKIN |
NSL_CEEBACT_CDE | ORG_MASTER_ORG_CDE.ORG_CDE |
NSL_GENDER | BIOGRAPH_MASTER.GENDER |
NSL_ETHNIC_RACE | NSLC_STUDENT_MAST.NSL_ETHNIC_RACE |
NSL_STATE_STUDENT_ID | ALTERNATE_IDENTIFIER.IDENTIFIER |
NSL_EMAIL | NameMaster.EMAIL_ADDRESS |
NSL_GOOD_STUDENT | Rules Based Update |
NSL_MIDDLE_NAME | NameMaster.MIDDLE_NAME |
NSL_CITIZENSHIP_FLAG | NSLC_TRANS_HISTORY.NSL_CITIZENSHIP_FLAG |
NSL_PHONE_TYPE | NSLC_TRANS_HISTORY.NSL_STUD_PHONE_TYPE_DEF_APPID |
NSL_COUNTRY_CODE | NSLC_TRANS_HISTORY.COUNTRY_APPID |
NSL_STUDENT_PHONE_NUMBER | NSLC_TRANS_HISTORY.NSL_STUD_PHONE_NUMBER |
NSL_PREFERRED_PHONE_NUMBER | NSLC_TRANS_HISTORY.NSL_STUD_PREFERRED_PHONE_NUM |
Desktop Location
In Desktop, these settings are found on the Registration Configuration window, Registration Configuration tab.
Note
The Automatically create empty records in the Student Term table setting is not in Desktop.
The permission needed is "Can manage enrollment settings". It's available in the Registration Module Manager role or roles copied from it.
From the Registration Administration hub options, select Settings.
Click Enrollment settings. The Enrollment Settings page opens.
Scroll down, or click the anchor link to the Miscellaneous section.
To edit, click the Edit this section button.
Select or deselect checkboxes, make selections in the drop-downs, and/or enter a number in the Full-Time-Equivalent Divisor field.
To cancel your changes without saving, click the Cancel button. Otherwise, click the Save this section button.