Student Life Module Manager Permissions

The default Student Life Module Manager role is for administrative users responsible for managing Student Life users and features. Users in this role can control user permissions to Student Life features and hub settings.

Student Life Roles

Actions and access apply to all Student Life system roles. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view roles on System Roles page	Review all System Life roles in J1 Web including the description, associated module, and the number of active users associated with the role.
Can edit non-default role names & descriptions on System Roles page	Customize System Life role names and descriptions as you want them to appear to other users, making them consistent with the department names at your school, and clarifying the differences between roles with similar permissions.
Can create roles on System Roles page	Create System Life roles with varying permissions to ensure that a wide range of access needs are met.
Can copy roles on System Roles page	Use existing System Life role permissions to quickly create and customize new roles.
Can add and remove user role assignments on Edit Role page	Quickly add and remove users to and from System Life roles to immediately grant and revoke access to information and features.
Can change role permissions on Edit Role page	Add or remove access to J1 Web System Life features and information. System Life roles can be customized to meet the needs of different user groups. Privileges can be managed via groups as opposed to individually.
Can delete non-default roles on System Roles page	Remove customized System Life roles that are no longer needed to eliminate confusion. Deleting roles does not delete the default role template.

Residence Life Administration

Actions and access apply to Residence Life activities only. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view sessions	View all existing sessions.
Can manage sessions	Create and delete sessions, edit session overviews and details, and activate session definition tools.
Can manage assignment zones and on-call zones	Assign residence staff to assignment and on-call zones.
Can view staff roster	View and filter staff.
Can edit staff roster	Add and remove staff as well as edit hire status and role.
Can view residence bedrooms for staff assignment	View spaces active in session and space details.
Can edit residence bedrooms for staff assignment	Make spaces active in session and edit space details.
Can view housing assignment results	View student application information, roommate requests, and room assignments.
Can manage housing assignment process	View and edit roommate and room assignments. They can also designate residence bedrooms for staff.
Can view check-in setup	View check-in setup on the Residence Life Administration hub and on session pages.
Can set up check-in process	Set up the check-in process on the Residence Life Administration hub and on session pages.

Manage Definitions

Each permission in the Manage Definitions section controls user access to a particular definition page, such as the Activity Club Definitions page or the Sanction Status Definitions page. Most of these give permission to manage, which means the user can view, edit, and delete existing definitions on that page and also download the definitions to an Excel file. They can also create new definitions for that page.

The following permissions are available under the Manage Definitions category. All are enabled by default for this role.

Permission	Users in this role can. . .
Can manage activity definitions	Create and edit activity definitions on the Student Activities Administration hub.
Can manage activity club definitions	Create and edit activity club definitions on the Student Activities Administration hub.
Can manage activity season definitions	Create and edit activity season definitions on the Student Activities Administration hub.
Can manage activity staff position definitions	Create and edit activity staff position definitions on the Student Activities Administration hub.
Can manage activity type definitions	Create and edit activity type definitions on the Student Activities Administration hub.
Can manage conduct appeal status definitions	Create and edit conduct appeal status definitions on the Student Conduct Administration hub.
Can manage conduct case status definitions	Create and edit conduct case status definitions on the Student Conduct Administration hub.
Can manage conduct department definitions	Create and edit conduct department definitions on the Student Conduct Administration hub.
Can manage incident status definitions	Create and edit incident status definitions on the Student Conduct Administration hub.
Can manage involvement type definitions	Create and edit involvement type definitions on the Student Conduct Administration hub.
Can manage participant type definitions	Create and edit participant type definitions on the Student Activities Administration hub.
Can manage participation definitions	Create and edit participation definitions on the Student Activities Administration hub.
Can manage roster status definitions	Create and edit roster status definitions on the Student Activities Administration hub.
Can manage sanction definitions	Create and edit sanction definitions on the Student Conduct Administration hub.
Can manage sanction status definitions	Create and edit sanction status definitions on the Student Conduct Administration hub.
Can manage sport / activity detail definitions	Create and edit sport / activity detail definitions on the Student Activities Administration hub.
Can manage sport / activity level definitions	Create and edit sport / activity level definitions on the Student Activities Administration hub.
Can manage violation category definitions	Create and edit violation category definitions on the Student Conduct Administration hub.
Can manage violation type definitions	Create and edit violation type definitions on the Student Conduct Administration hub.

A few permissions are for viewing rather than managing. A user with view permission can see the definition page but can't edit, delete, download, or create definitions.

Incident Reports

Actions and access apply to all incident reports. All permissions are enabled by default.

Permission	Users in this role can. . .
Can submit incident reports	Create and submit incident reports.
Can view my incident reports	View incident reports they submitted.
Can edit my incident reports	Edit incident reports they submitted.

Student Life Information

Actions and access apply to all Student Life information. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view FERPA	View FERPA policy and contact information on the Residence Life hub and the Student Health Administration hub.
Can view HIPAA	View HIPAA policy and contact information on the Residence Life hub, the Residence Life Administration hub, and the Student Health Administration hub.

Health Groups

Actions and access apply to all Health Groups. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view Health Groups	View all upcoming health groups on the Student Health Administration hub and on Health Group pages.
Can manage Health Groups	Create health groups as well as create and update health codes on the Student Health Administration hub and on Health Group pages.

Student Health

Actions and access apply to all Student Health activities. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view Health Group Roster	View all upcoming health groups and associated rosters on Health Group pages. This permission is enabled by default.
Can manage Health Group Roster	Add students to rosters as well as create and update health codes on the Health Group Roster pages and on Student Summary pages. This permission is enabled by default.
Can manage student health settings	View and edit student health settings on the Student Health Administration hub. This permission is enabled by default.

Maintenance Requests

Actions and access apply to all maintenance requests. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view maintenance requests	View maintenance request descriptions and attached information, including requested by, date/time requested, and building/space location.
Can manage maintenance requests	Request maintenance and view all maintenance requests by others.

Check-In and Check-Out

Actions and access apply to check-in and check-out activities. All permissions are enabled by default.

Permission	Users in this role can. . .
Can view resident check-in	View the steps in the check-in process and attached information on the Residence Life hub and on session pages. This permission is enabled by default.
Can manage resident check-in	View and edit steps and information in the check-in process on session pages. This permission is enabled by default.

Additional Permissions

Each permission in the Additional Permissions section allows users to add, enable or disable, and remove blocks or widgets on the specified pages, as well as add and edit custom content blocks.