IPEDS Award Level Definition Window

Use this window to maintain IPEDS Award Levels. Many definitions are provided by default, but your school can create definitions, too.

Where IPEDS Award Levels Are Used

IPEDS Award Levels are assigned to CIP codes on the CIP Definition window, and they're assigned to degrees on the Degree Definition window. IPEDS Award Levels also appear in the IPEDS Completion report.

Fields

IPEDS Award Level Code: Up to 5 characters

IPEDS Award Reported Code: Select from the options provided by Jenzabar.

Description: Up to 60 characters

Active: Checkbox. If not selected, the Award Level is still available, but is labeled "Inactive" wherever it appears.

Display Order: The order in which the Award Levels appear on other windows.

Display in Dropdown: If not selected, the Award Level doesn't appear on other windows. It's unavailable.

What You Can Edit

Award Level definitions created by your school: You can edit each column except the IPEDS Award Level Code. You can also delete these definitions.

Award Level definitions provided by Jenzabar: You can't delete these definitions.

Columns you can edit:

Active
Display Order
Display in Dropdown

Columns that can't be edited:

IPEDS Award Level Code
IPEDS Award Reported Code
Description

Definitions Provided by Default

The following level definitions are provided in default data. These are the provided definitions

Award Level

Description

Normal Value

Allowable Value

0 to 6 months

6 months to 1 year

13.5

Less than 1 year

13.5

At least 1 year but less than 2

Associate's Degree

At least 2 years but less than 4 years

Bachelor's Degree

Post Baccalaureate Certificate

Master's Degree

Post-Master's Degree

Doctor's Degree- Research/Scholarship

Doctor's Degree - Professional Practice

Doctor's Degree - Other

1A and 1B were added to replace Level 1 in EX 7.4.1 and J1 Desktop 2020.2. Levels marked with 1 are reported as 1B.

1A: Less than 9 semester-hour postsecondary award, certificate or diploma

Less than 300 clock hours, or
Less than 9 semester or trimester credit hours, or
Less than 13 quarter credit hours

1B: 9 to 29 semester-hour postsecondary award, certificate, or diploma

300 - 899 clock hours, or
9 - 29 semester or trimester credit hours, or
13 - 44 quarter credit hours

Database Location

IPEDS Award Levels are stored on the IPEDS Award Level Definition table (ipedsawardleveldefinition).

How To

On My Workspace, select Settings - Regulatory Reporting.
Click IPEDS Award Level Definition. The window opens.

Right-click on the data window.
Select Add Row. A new row appears.
Enter up to 5 characters for the IPEDS Award Level Code.
Select an option from the drop-down for IPEDS Award Reported Code.
Enter up to 60 characters for the Description.
Leave the Active checkbox selected unless you want the definition labeled "Inactive" wherever it appears.
Enter a number 1-999 for the Display Order.
Leave the Display in Dropdown checkbox selected unless you don't want this definition to be available.
Click the Save icon on the main toolbar.

Click in any field you want to edit. IPEDS Award Reported Code and Description aren't editable in the definitions provided by Jenzabar. IPEDS Award Level Code is never editable.
To delete a definition, right-click it, and select Delete. You can't delete definitions provided by Jenzabar.

FAQ

Award Level	Description	Normal Value	Allowable Value
1A	0 to 6 months	4	7
1B	6 months to 1 year	9	13.5
1	Less than 1 year	9	13.5
2	At least 1 year but less than 2	18	27
3	Associate's Degree	24	36
4	At least 2 years but less than 4 years	36	54
5	Bachelor's Degree	48	72
6	Post Baccalaureate Certificate	12	18
7	Master's Degree	24	36
8	Post-Master's Degree	12	18
17	Doctor's Degree- Research/Scholarship	36	54
18	Doctor's Degree - Professional Practice	36	54
19	Doctor's Degree - Other	36	54