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Using Roles to Control User Access in Facilities

Roles determine what users can and cannot do in J1 Web. Each role has specific privileges to different features and information available to those users assigned to it. Jenzabar provides standardized 'role templates' for each module. These templates can be copied and tailored to create new roles with varying permissions to control different levels of access. For example, you can set roles up according to your school's organizational or departmental hierarchy. Roles can have multiple users assigned to them and a user can belong to multiple roles.

Standard Roles

There are two roles within the Facilities module.

  • Facilities Manager

  • Facilities User

Best Practices

There are almost unlimited ways for setting up roles and permissions. Jenzabar recommends establishing a few roles with basic permission to perform general operations and add more roles as the need for more granular control of information arises. This approach allows system administrators to easily manage large teams with varying needs.

Tip

Customizations to standard roles are lost when a product update is installed. Create custom roles based on the standard ones provided and then tailor the permissions and assigned users as needed.