Universal Toolbar and Home Page Calendars
Your Home page and Universal toolbar calendars show information that is most important to you. This could be meetings you are involved with, events you are attending or coordinating, courses you are involved with, milestones related to a process, and any events from synced calendars. The features are similar and include providing a look at your schedule, allowing you to add, refresh, and remove calendar feeds, create meetings, select the calendars you want to see, and access the Calendar Center.
Features
View meetings, appointments, class schedules, and events with which you are associated.
View key milestones for those processes related to you. For example, advisors may see advising cycle milestones related to advising appointments.
Create and manage meetings and appointments. Integration with Facilities automatically requests approval for selected locations requiring scheduling confirmation.
Add your Google and Outlook calendars to your J1 Web calendar
View Google and Outlook calendar events, appointments, meetings, and scheduled time periods
Link to your Google/Outlook calendar to update Google/Outlook calendar events
Note
Information on your calendar varies according to the Hubs you are licensed to use and processes you are actively engaged in.
Calendar Color Key
Events and meetings display on the calendar with different color codes to indicate their status.
| Striped shading indicates a day is in the past or unavailable. |
| Light yellow shading indicates the current day. |
| Light pink shading indicates a Google event invitation has not been accepted. |
| Pink shading indicates a Google calendar event. |
| Light blue shading indicates a meeting location is awaiting scheduling approval. |
| Dark blue shading indicates a scheduled meeting (location has been approved, if required). |
| Mustard shading indicates a scheduled advising appointment or advising cycle milestone. |
| Light teal shading indicates an event is awaiting proposal or location approval and is not yet scheduled. |
| Dark teal shading indicates an event is scheduled (location has been approved, if required). |
| Gray shading indicates a class is scheduled during this time period. |
| Brown shading indicates a leave request or deadline within J1 Web Employee. |
| Red shading indicates an event that has a scheduling conflict that needs to be resolved. |
Syncing & Feeds Overview
J1 Web sync and feed features let you add your Google, Outlook, and Campus Portal calendars and publish your J1 Web calendars as feeds that can be added to your Google, Outlook, and Campus Portal calendars. Consolidating calendars in a central location lets you easily track and manage your professional and personal appointments and enables your school, department, and staff to set up synced calendars for deans, faculty members, coaches, staff, students, parents, and your campus community in different calendar environments.
Below are some examples of synced calendars and consolidated/master calendars:
Manage the music department’s rehearsals, meetings and public event concerts on a master calendar by importing any department related calendars managed in Outlook or the Campus Portal calendars into J1 Web.
Ensure advising appointments don’t overlap with personal appointments, holidays, or class schedules by importing your Google and Outlook calendars into J1 Web or adding the J1 Web advising calendar feed to your Outlook and Google calendars.
Keep advising and registration schedules in sync by importing your Campus Portal registration calendar into J1 Web and/or show the advising schedule within the Campus Portal calendar.
Schedule sporting related events at the appropriate times by importing your school’s sporting practice and game schedules into J1 Web.
Keep your personal Google calendar synced with your J1 Web advising and Campus Portal department calendar to ensure appointments, meetings, holidays, and personal obligations don’t overlap.
Tip
Keep in mind that imported calendar feeds only show calendar items; updates must be made on the original calendar. J1 Web links to synced calendars, so updates are quick and easy.
Note
For these options to be enabled, your school’s system administrator or campus support team must activate calendar syncing and enable calendar publishing (J1 Web System Administration, System Settings).