System Variables

Some processes require a three-letter abbreviation for the institution that will be used to identify the school. Entering the three-letter abbreviation in the School Name Short Desc field makes this available as necessary. Click Submit to save the change.

Every school that utilizes National Student Clearinghouse for reporting must have a six-digit FICE code for identification. The FICE field is located in the upper right-hand corner. If the school's code is not already listed in this field, enter the number and click Submit to save the page.

Some institutions may have more than one location, each with its own FICE code. Contact SONIS support to turn on the multi-NSLCH option if this is the case. Once this option has been activated, a new utility is available under the Systems menu called Clearinghouse Setup . Navigate to this utility and click Add Record to continue.

Any programs under the institution's primary FICE code designated in System Variables will still have that value attached for Clearinghouse purposes. Any programs which do not fall under that code must be listed separately. Select a Program from the dropdown menu and enter the FICE code for that program in the School Code field.

Before flat fees can be used within SONIS, this variable must be activated. Check the Flat Fee box to turn this feature on.

The option to change the default display option for flat fees is also available. Member institutions who have created a T-code to use for flat fees only can replace the default "FlatFee" text with text of their choice. Delete the "Flatfee" text from the Flat Fee Reference field and Submit the page to save the changes.

Once the text has been removed and the page has been saved, flat fee transactions will be labeled with the text from the Reference ID of the flat fees T-code on student bills.

System administrators can replace the default SONIS logo with a custom logo that will appear in the upper left-hand corner for all Admin users. There's also a version for mobile users and a favorite icon that will appear in each user's browser tab and favorites menu.

To make changes to either of the three logos, click the Upload Custom Logo and Icon button.

To change the logo that will appear in the upper left-hand corner of the SONIS window for desktop users, leave the Desktop Logo button selected and click Upload . Locate and select the image file on the local system. The file must have an extension of .jpg, .jpeg, .png, .gif, .bmp, or .tiff.

Once a file has been uploaded, the image appears in the editor. Use the Image Toolbar at the bottom of the window and/or adjust the crop box manually to capture the full image, leaving as little extra white space as possible. The Preview window on the right shows what the final version will look like as presently cropped.

Once the image has been successfully edited, click Save to complete the process. The uploaded logo will replace the Jenzabar SONIS logo in the upper left-hand corner of the page.

The same process can be used to upload and edit a Mobile Logo that will display when the browser window is sized for a mobile device. A Favorites Icon that will appear in the browser tab and when the page is saved as a bookmark can be uploaded and edited using this same process as well.

The chosen logo will also appear on the Degree Audit report in the administrative system and in the portals.

Current Semester and Current School Year determine the semester and school year that will be active and used throughout Jenzabar SONIS processes and functions.

The 'No Post to Billing' nor 'Post Transactions' on or before date defines when posting to billing and posting transactions can begin. Throughout SONIS, the user will be alerted if the user attempts to select a date before the defined date. The alert includes the No Post to Billing nor Post Transactions on or before date, so the user is immediately notified of the date defined here.

Note that the Regent Award disbursement and PowerFAIDS disbursement processes do not adhere to the No Post To Billing nor Post Transactions on or before date setting.

The Gradebook Import Scores function allows institutions using ParScore/Scantron or LXR*TEST for scoring assignments to import the scores to Jenzabar SONIS and the Faculty Gradebook. Institutions interested in utilizing this solution must contact Jenzabar SONIS Support and request that it be enabled. After it is enabled, the chosen score system name will display here and scores will be imported via an export file provided by the scoring system.

These settings are controlled behind the scenes and can only be displayed in the System Variables menu. Contact Jenzabar SONIS Support to make changes.

Multi-Transcript GPA

If Multi-Transcript GPA is set to Yes, then each education record will have its own GPA, completely separate from any other education records that a student may have.

GPA Grouping

If GPA Grouping is set to Yes, then institutions can group degrees that will share a GPA and exclude degrees that should not be part of that degree using the Degrees utility.

If both Multi-Transcript GPA and GPA Grouping are set to No , then an additional option will appear for SAP .

Truncate GPA

The Truncate GPA setting offers an alternative way to round GPAs for transcripts that some schools need.

This variable enables multiple currency functionality and designates the accepted currencies. Scroll down to the Enable Accepted Currencies option and check the box.

Next, select a currency or currencies from the Accepted Currencies menu.

Click the Submit button to save the changes and activate multiple currency functionality.

When turned on, Enable Admin Print allows administrative users to print the SONIS page they are on without printing the sidebar menu and toolbar graphics. Checking the box enables the Print option when the user clicks on the user's name link at the top right of the page.

The Include all statuses in SAP and SAP Completion Percentage Required variables are read-only. Contact Jenzabar SONIS support to change either of these values.

No - SAP Completion Percentage Required

A No setting will not include the student's Completion Percentage in the criteria used to determine SAP standing, the GPA alone determines the SAP status.

Yes - SAP Completion Percentage Required

With SAP Completion Percentage Required set Yes, the student's GPA and Completion Percentage will be reviewed in SAP processes.

This variable determines whether or not individuals with no assigned Degree will be included in SAP processes. If the SAP Degree Required setting is No, then SAP Completion Percentage must also be No. If the SAP Degree Required setting is Yes, then SAP Completion Percentage can be either Yes or No.

No = students with and without degree assignments

Yes = only students with degree assignments

If the Create Prospect from ISIR Import box is checked, prospect records can be created during the ISIR Import process.

The Send ID with Temp PIN option controls whether the user's SONIS ID is sent when they request a new PIN or password or not. On the positive side, sending the ID along with the temporary PIN/password is helpful to new users who may not remember either value. On the negative side, anyone who has hacked into that user's email account can now access that user's ID and new PIN/password.

When the box is checked, users who click on the link to retrieve a lost PIN/password will receive the following email:

When the box is unchecked, users who click on the link to retrieve a lost PIN/password will receive the following email:

This checkbox allows administrators to turn on and off the ability to choose a default campus for each entry in Business: Credit Card Processing. When turned on, each entry will have a campus drop-down, allowing the administrator to designate which campus is associated with an online application submission payment transaction.

The Print Page function allows administrators to print a page of a Jenzabar SONIS page without including menus and toolbar graphics.

Once the Enable Admin Print option has been activated, administrators can click the Print link under their user card dropdown menu to view a "printable" version of the page they're on.

The default value for the administration top menu is to display items with button-like links with text as shown below.

This occurs when the Systems Variables setting for Enable Admin Icons is unchecked.

There is an option to use icons on the administration top menu as below.

This occurs when the Systems Variables setting for Enable Admin Icons is checked.

Sometimes an individual has more than one administration profile. By default, an administrator would be forced to log out and back in again to access a different profile. However, if the Admin Profiles Switch box is checked, an option will appear in the User Card dropdown menu allowing them from one profile to another.

Check the Display Course History In Reg box to enable a Registration History link on the Registration Users page. When a staff member clicks this link, a pop-up window opens displaying the user's registration history for the currently selected term.

The staff member must also have the Multi-year registration User Security option active in order for the link to appear.