Notification Assignments

The Activities notifier allows administrators to set up an alert that will trigger whenever a specific activity has taken place. Notifications can be created for a single activity or for multiple activities if the notifications will go to the same group. Click here for more details.

The Address Check Notifier verifies that every Jenzabar SONIS user that has a street address defined in their preferred address record also has an address type of the value selected. The persons being looked at can be limited by their status, if desired. For anyone who does not have the selected address defined, their preferred address record will be copied to the selected address type with the preferred address record left as the preferred address.

The Alumni Employment notifier sends an alert when employment records have been added by alumni and have not yet been confirmed by an administrator.

The Application Checklist notification alerts the members of the selected group when new application checklist items have been received. It will notify of all application checklist items received since the last time the instance was run. Click here for more details.

The Jenzabar SONIS At-Risk Alert system is a retention and prospect ranking tool. When set up and activated, SONIS users are given a score based on their grades and attendance as well as adjusting activities and notes that are added to their account. The notification assignment will alert administrators when a user drops below a certain threshold. Click here for more information.

The Attendance notifier alerts a group of administrators when any students have class absences greater than or equal to a selected threshold. The notification can be limited to a chosen start date as well as by Division, Campus, Department, and/or Level. It looks only at courses within the current semester as set by System Variables. Click here for more details.

The Attendance with Tardies notifier alerts a group of administrators when any students have class absences or tardies greater than or equal to a selected threshold. The notification can be limited to a chosen start date as well as by Division, Campus, Department, and/or Level.

This notification assignment allows users to schedule automatic data imports from Jotform. Click here for more information.

When a course has no available seats, a student can be added to Wait List, either by an administrator or from Student or Faculty Advisor registration. The Auto Waitlist Enroll notification assignment checks the waitlist for all courses and automatically enrolls any students on those waitlists when there is space available.

Students are added to courses based on the order they were added to the waitlist. The only exception is students who have registration holds. These students are skipped, with the next person on the list who does not have an active registration hold taking their spot.

The Auto Waitlist Enroll notifier should be run frequently during the registration and add/drop periods and should be set to end on the last day of add/drop.

The SAM Account Name attribute is a value used in the Azure Active Directory sync process. This notifier sends an alert to the members of the notification group showing the results of the SAM Account Name update with Azure AD.

The Balance Due notifier is designed to inform staff members that a student has an outstanding balance that needs to be paid.

The Batch Folder Cleanup notifier sends an alert to the members of the notification group informing them that old files have been deleted from the Batch Folder. Files older than the Number of Days Threshold are deleted when the associated Timed Task is run.

The Below Full-Time Status notifier alerts staff members when a student who was previously above the full-time threshold drops below it. For more information, click here.

The Birthday notifier sends an alert to the members of the notification group showing the individuals that have birthdays for the day it is run. Optionally, it also can send out a birthday greeting to the individual having the birthday. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level. The notifier can also be configured to only send out a notification/greeting about and to users turning a specific age.

The Blackboard LMS Export notifier is used to send student and course data to the Blackboard learning management system on a regular interval. Click here for more details.

The Blackboard User Extract, also known as the Student/Teacher Extract, is used to periodically send student and instructor data to Blackboard Student Services. Click here for more details.

The Blank Grades notifier alerts the notification group that there are blank grades remaining after a user-defined number of days past the end of a course. Optionally, it can also notify the faculty member who is listed as the lead instructor on the course via email or a reminder. The notifier can be limited by Division, Campus., Department, and/or Level as well as by the start date of the course section.

The Canvas LMS Export is a notifier designed to send faculty, student, and course records to the Canvas learning management system. Click here for additional details.

The Course Audit Notification sends out an automated alert to select SONIS users when a student registers to audit a course. Click here for further details.

The Credit Balance notifier sends an alert to the members of the notification group showing the students that have credit balances and the date the last financial aid payment was applied to their accounts. The notifier only includes T-codes that have the Post Award box checked. It calculates balances and shows dates based on the current system variables in the current school year/semester and before.

The DMS Notifications notifier alerts the members of the selected group when a new document has been uploaded to the Jenzabar SONIS Document Management System. It will notify of all documents uploaded since the last time the instance was run or the start time has been updated. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level as well as by the DMS Category. The notifier can also be used to turn on the DMS feedback option. Click here for more details.

The Edvance360 Attendance Import notifier sends an alert to the members of the notification group showing the status of the Edvance360 Attendance Import Process. This notifier also does the actual import of the Excel file which needs to be named E360attend.xlsx and be in the Batch directory.

The Edvance360 LMS Export notifier can be used to automatically send student and course information to the Edvance360 learning management system on a regular interval. Click here for more details.

The Element451 Import notifier can be used to automatically import files from Element451, a prospect management software. Click here for further details.

The Enrollment Confirmation notifier sends an alert to the members of the notification group showing the students that have courses starting on the date specified. It can also optionally send out a notification to the students themselves, letting them know the courses that are starting on that day. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level. The administrator can also set a Number of Days Threshold to determine when the notifier is sent out.

The Financial Aid Verification notifier alerts the group when there is ISIR data available for verification. The notifier can be limited by Division, Campus, Department, and/or Level.

The Final Grades Not Posted notifier alerts the notification group that there are grades that have still not been finalized by a faculty member after a specified number of days have passed since the end of the course. Courses that have all official grades are ignored. It also, optionally, notifies the faculty member via email or a reminder. The notifier can be limited by Division, Campus, Department, and/or Level. The notifier can only be used if the Use Gradebook Final Grades option has been enabled in Web Options.

The Form Builder Forms Submitted notifier sends a notification when forms created using the Jenzabar SONIS Form Builder utility are submitted. Click here for more details.

The GPA Reset notifier is used to automatically delete and rebuild the GPA table on a regular interval to eliminate potential errors. Click here for more information.

The Grades Not Official notifier alerts the notification group that there are still unofficial grades after a user-defined number of days past the end of the course. It also, optionally, notifies the faculty member via email or a reminder. The notifier can be limited by Division, Campus, Department, and/or Level.

The Immunization Expiration by Status notifier will automatically notify SONIS students when their immunizations are near expiration based on the threshold chosen. For example, if a threshold value of 30 days is entered, the notifier will alert any student with an immunization expiring within 30 days of the day that the notifier is run. Once the notification is sent to a user, they will not receive additional notifications. Expiration is based on the data stored in each user's Health record.

The Immunization Expiration by Status notifier will automatically notify SONIS users when their immunizations are near expiration. Unlike the standard Immunization Expiration, which applies solely to students, the Immunization Expiration by Status Notifier applies to all statuses within Jenzabar SONIS. Click here for more details.

The Import Name Records function is used to bring outside user data into SONIS and create new records. This data can be created in a spreadsheet or imported from another system. The timed task scheduler and accompanying notifier are used to automate the processing of the file and notify appropriate users of the results. Click here for more details.

The Incomplete Grades notifier sends an alert to the members of the notification group showing the individuals that have outstanding incomplete grades within the date limits set by the notifier. It can also optionally send out a notification to the students and lead faculty member letting them know the courses that have an incomplete with which they are associated. The notifier can be limited by Division, Campus, Department, and/or Level as well as by the start date and the delta days since the end of the course. There is also a checkbox to determine whether only official grades should be looked at or all grades. Care should be taken in determining how often to run the notifier as the individuals will get the reminder as long as they meet the criteria. In other words, if the notifier is run daily, the individuals will get a notification daily.

The JFA Awards notification assignment is designed to alert users when there are outstanding awards that are waiting to be processed. Click here for more details.

The JFA User Export notifier is used to automatically export user data from SONIS to the Jenzabar Financial Aid system. Click here for more details.

When Jenzabar SONIS data is automatically synced with the Schoology learning management system, it creates a log of the sync. This log must be pruned periodically to preserve storage space. The LMS Sync Log Pruning notifier informs users that this pruning has occurred and old records have been removed.

The Loan Disbursement notifier sends out an automated alert to students when their loans have been disbursed and provides a list of the students whose loans were disbursed to another group of SONIS users. Click here for more details.

The Mailchimp Sync notifier synchronizes changes to Mailchimp designated lists and sends an alert to the members of the notification group showing the status of the Mailchimp synchronization. It syncs all individuals with an enabled list record along with those that have an email address or name change.

The Minor Status Indicator notifier sends an alert to members of the notification group showing students that have had a new Minor status indicator added. The minor status is automatically assigned to any student who is under 18 based on their date of birth as stored on their Biographic page. Those with a minor status indicator already will be ignored. The end date of the indicator will be the date that each user turns 18. The notifier can be limited by Division, Campus, Department, and/or Level.

The Moodle Attendance Import processes available import files created by the Moodle export process. Click here for more details.

The Moodle LMS Export notifier is used to automatically export user data to the Moodle learning management system. Click here for more details.

The Name CSV Export notifier is used to create a CSV file that contains the First Name, Last Name, Email Address, and Cell Phone Number of every user with a Student or Faculty status. Click here for more details.

The Nelnet Payment Plan Enrollments Export notifier alerts the selected group when a user enrolls in a Nelnet payment plan. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level. 

Note: The name was changed in Jenzabar SONIS Version 3.8. Prior to the 3.8 release, this function was called the Nelnet Enrollments Import.

The NMTRACK Delete Task notifier is used to delete breadcrumbs records. Breadcrumbs are a Jenzabar SONIS tool that provides links to recent pages that an admin user has visited. As part of the process, the system creates a record of every page that is visited and stores these records in the NMTRACK table. This table can become very large over time and should be periodically cleaned out to save space and processing speed. Click the above link for more details.

The No Attendance Record notifier is designed to alert group members when attendance records have not been submitted for courses that have attendance checking activated on the Course: Add/Edit page. The notifier will run once the Number of Days Threshold has passed. The notifier can be limited by Division, Campus, Department, and/or Level.

The PeopleSoft Export File notification alerts members of the selected group when an export has been sent to the PeopleSoft accounting software. The notification includes the date and time of the export and whether or not it was successfully transmitted.

The Prospect Import notifier imports all prospect request records received through the Jenzabar SONIS Prospect Inquiry Card and sends an alert to members of the notifier group of the individuals that have been added. It also indicates within the alert if there any individuals who could not be imported.

The Regent Award Disbursement notifier can be used to pull files automatically from the Regent Award financial aid management software. Click here for more details.

The Registration Email Reminder notification triggers a reminder to enrolled students that classes are starting. The date that the notifier is sent is determined by a Days Before Classes Begin field. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level.

SchoolMessenger is a third party notification system that can be used to alert students, faculty, and staff of emergencies and other important school events. When the notifier and timed task are set up, they create a file that includes the SONIS ID, Last Name, First Name, Email Address, Phone Number, Cell Phone Number of every student, faculty member, and staff member in the batch folder. This file can then be sent to SchoolMessenger. The notifier also notifies the selected group that the process has run.

The Schoology Exports notifier is designed to notify staff members when an automatic export has been sent from Jenzabar SONIS to the Schoology learning management system. Click here for more details.

The Schoology Sync Notifier is used to automatically sync user data with the Schoology learning management system using an API. This process involves extensive setup. Contact Jenzabar SONIS Support for assistance.

The Status Addition notification alerts the selected group when any users have been added to Jenzabar SONIS since the last run of the notifier. The notifier can be limited by Module Status, Division, Campus, Department, and/or Level. Multiple notifiers can be created, each with their own module status(es) and other demographics.

The notification displays the following information:

The Student Schedule Changes notifier sends a notification to the members of the notification group of the students that have made changes to their schedule either by dropping, adding, or withdrawing from a course. The notification includes the date of the most recent schedule change along with the current number of enrolled credits. Students who have made more than one change will only appear once. All schedule changes from the last time the process was run are included. The notifier can be limited by Division, Campus, Department, and/or Level. It is recommended that this notifier only be activated after the scheduling period has ended, during the drop/add period. Click here for further details.

The Timed Email notifier can be used to send out timed emails to a selected group of SONIS students. The emails are created as Activities with each email activity listed on the notifier setup page. Multiple activities can be selected. A single timed task will send out all emails and the notifier. The notifier can be limited by Division, Campus, Department, and/or Level.

The Timed Email Prospects notifier can be used to send out timed emails to a selected group of Jenzabar SONIS prospect. The emails are created as ActivitiesActivities with each email activity listed on the notifier setup page. Multiple activities can be selected. A single timed task will send out all emails and the notifier. The notifier can be limited by Division, Campus, Department, and/or Level.

The Transfer Credit notifier sends an alert to the members of the notification group showing students who have received transfer credits since the last time the notifier ran.

The User Defined Hold notification alerts the members of the selected group when the holds begin for students who have holds on their accounts. It will also notify notify the students with holds on their accounts. The notifier can be limited by Division, Campus, Department, and/or Level.

The Withdrawn Notifier sends an alert to the members of the notification group showing the individuals that have a withdrawn process date for a course with the date specified by the notifier. It can also optionally send out a notification to the students and lead faculty member letting them know the courses that have a withdrawal in which they are associated. The notifier is processed based on a Day to Look At value, which controls whether the notifier looks at the current day, a previous day, or a day further in the past. The notifier can be limited by the student's Division, Campus, Department, and/or Level.