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Advisee Registration

Overview

The Advisee Registration menu option within the Faculty & Advising portal allows faculty advisors to register their advisees for upcoming course. There are two types of advisors in Jenzabar SONIS, general advisors and registration advisors. Only registration advisors have the ability to access the registration system and sign students up for classes.

For administrators, most registration settings and faculty access settings can be changed on the Web Options page. Administrators can register students directly, much in the same manner as this page allows, through the Registration utility within the Systems hub.

Using Adv: Registration

To begin registering a student, first select them using Select Advisee or Advisee Listing. Review the Memo and Online Registration Hold areas to ensure there are no conflicts or information to be aware of before registering the student.

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Click Adv: Registration and ensure the appropriate School Year/Semester are displayed in the menu. If they are not, select the appropriate combination from the dropdown menu and click Submit.

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The Degree the course registrations will apply towards is displayed for reference. This is the student's active, or current, degree. Any registration in progress is listed in the Pending Registration section.

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Courses can be searched in two ways: using the Search Course Listings field and/or by the beginning letter of the course code in the Select Beginning Course Letter area. Whichever search method is used, the results display below the search options.

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Click on the Course name to add it to the Pending Registration cart or click the Time Desc to open a new page with full details about the course.

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The courses added to the pending registration cart are saved for ten minutes. Click Continue Registration Process to proceed to the next step.

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Ensure the appropriate Enroll Code is set for each course by clicking the associated radio button. Click Continue Registration Process to continue, or Clear Pending and Restart Registration to return to the course offering page. On the following page, click Complete Registration Process to finalize registering the student for the courses(s) and post the charge(s) to the student's account.

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Variable Credit Registration

While most courses offered by Jenzabar SONIS schools award students with a set number of credits, some schools offer courses with a variable number of credits. The student then has the option to choose how many credits they wish to register for with that specific course. SONIS provides the option to create courses that offer anywhere between 0 and 12 credit hours.

Web Options

In order to create variable credit courses, administrators must first activate the Credit Override option(s) from the Web Options page under the Systems tab. Checking the Student Credit Override box will allow students to choose their number of credits from the student registration portal. Checking the Faculty Advisor Credit Override box will allow faculty advisors to choose the number of credits. One or both may be checked depending on the needs of the individual institution.

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Creating Variable Credit Classes

To create a class with variable credits, navigate to the Add/Edit page under the courses tab and either select a course or create a new one. Check either the Advisor Specified Credits box or the Student Specified Credits box or both and click Submit The course will now be set to have variable credits with the credit value listed on the Add/Edit page as the maximum number of credits a student can earn.

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Student Variable Credit Registration

The process to register for variable credit classes from the Student portal is the same as registering for any other classes. The student must select Registration under their Academics tab and then click on the courses they wish to register for. After all courses have been selected, the student should click the Continue Registration Process button. On the following page, any courses with variable credits will display the maximum credit number in a yellow text box under the Credits column. This number can be changed to any lower number by the student before they continue.

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The page includes a note explaining the process to students in red. In addition, if the student enters a non-numeric value or a value that is higher than the maximum credits offered, a popup will appear explaining the error.

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The Registration summary page will show an adjusted cost to match the change. In the below example, FA1 has a $200 per credit price. The cost would have been $600 for the standard three credit hours, but it's been adjusted to $200 to reflect the change to one hour of credit.

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Course Removal Explanation & Registration History Options

Some schools may require faculty members to explain why they deleted a course from a student's list of registered courses. If this option is active, you must enter text in the Enter reason for removal field before clicking the Confirm Removal button.

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The page may also include a Registration History link. Click this link to view the courses that the student has been registered for in the selected semester, including deleted and withdrawn courses. The link will open in a new window.

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Note

Administrators, these functions are turned on using the System Variables utility.