Registration
Overview
The Registration utility allows administrators to enroll students in courses. Courses are created in the Courses hub. The date and time of each course and the semesters they're offered is based on the Course Section. Course sections from a previous semester can also be copied forward to an upcoming semester using the Bulk Section Copy function. In order for a student to register for classes, they must not have any registration Holds, though administrators with the proper User Security permissions can choose to override holds in certain circumstances.
Search Box
Check the Display Search Box option in Web Options to add a search field to all Registration pages.
The Registration search field allows users to search for any term that appears within a course listing, including the Course, Description, Lead Faculty, Time, and Campus. Users can submit multiple search terms to continue refining the results.
Registration History Link
An optional Registration History link can appear on this page. The link opens a pop-up window which displays the selected user's registration history for the currently selected term.
In order to activate this link, first check the Display Course History In Reg box in System Variables.
Then ensure that each staff member who will need to access the Registration History page has the Multi-year registration option active in their User Security profile.
Post Button
The Post to Courses button that appears in the final step when using the Post to Billing or Post to Pre-Billing option has been updated to to be more visible and provide clear instructions.
Anticipated Charges Display
The Basic Registration setting in Web Options does not create any charges as students are registered. However, these charges will still be created in the system using Post to Billing and/or Post to Billing: Pre-Bill after each student has registered. Previously, these anticipated charges would not display in the student portal with the Basic Registration setting selected. Now the default behavior is for these anticipated charges to display as soon as they're created.
To prevent anticipated charges from showing in the student portal at all and display only charges that have been posted to billing, activate the No Anticipated Charges on Portal Billing option on the Web Options page.
Course Removal Memo & Registration History
There are two checkboxes in System Variables that allow schools to better control and audit the registration process.
Check the Display Course Remove Memo Reg box to require users to enter an explanatory memo whenever a course is removed during the registration process.
Once this box is checked, staff, faculty, and students who attempt to delete a course using their Registration utility will be taken to an intermediate page with a field labeled Enter reason for removal. Text must be entered in this field before the Confirm Removal button can be used.
Note
The memo requirement only applies when the registration process has been completed. Users can still delete courses from their cart.
In order for this memo to display, the second System Variables registration option must also be turned on. Check the Display Course History in Registration to activate a Registration History link on each Registration page.
The history opens in a popup window. Users can see the student's registered, withdrawn, and removed courses for the selected semester.
