Skip to main content

Forms Item: Hidden

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Hidden question type lets you add information to your form that only other form builders can see. You can include instructions for setting up the form.

Options for Campus Portal Forms vs J1 Web Forms

The following options are available in Campus Portal Forms, but handled differently or aren't available with J1 Web Forms.

Campus Portal Forms

J1 Web Forms

Definition

Text Position

Unavailable in J1 Web.

Grid

Unavailable in J1 Web.

Grid Function

Unavailable in J1 Web.

Settings

Width

Unavailable in J1 Web.

Height

Unavailable in J1 Web.

Font Size

Unavailable in J1 Web.

Input control CSS classes

Unavailable in J1 Web.

Required

Unavailable in J1 Web.

Read Only

Unavailable in J1 Web.

Include in Report Grid

Unavailable in J1 Web.

Compare To

Unavailable in J1 Web.

Add Double Value to Final Balance

Unavailable in J1 Web.

Multiply Balance by Double Value

Unavailable in J1 Web.

Waiver Code Datasource

Unavailable in J1 Web.

Map to Payment Field

Unavailable in J1 Web.

Max Length

Unavailable in J1 Web.

Validation

Unavailable in J1 Web.

Auto Complete Datasource

Unavailable in J1 Web.

Help Info Text

Unavailable in J1 Web.

Map to J1 Web Event Field

Unavailable in J1 Web.

Options

Static Options

Unavailable in J1 Web.

Dynamic Options

Unavailable in J1 Web.

Randomize options

Unavailable in J1 Web.

Rules

Alert: Show Message

Associate with a workflow that includes an automation plan with a notification interaction.

Email: Cancel

Associate with a workflow that includes an automation plan with a cancel email interaction.

Email: Send

Associate with a workflow that includes an automation plan with a send email interaction,

Form: Print

Unavailable at this time. Workaround: Reviewer can print a copy of the submission PDF.

Form: Quit

Unavailable at this time.

Form: Save

Unavailable at this time.

Grid: Add

Unavailable in J1 Web.

Payment: Clear Profile

Unavailable in J1 Web.

Payment: Override Balance

Unavailable in J1 Web.

Payment: Use Profile

Unavailable in J1 Web.

Workflow: Add to track queue

J1 Workflow: Add Workflow for Submission

Workflow: Remove from track queue

J1 Workflow: Remove Workflow for Submission

Workflow: Set track

N/A

How To

Add a Hidden Field to a Form

  1. Access the Connect, Forms, Manage Forms page.

  2. Find the form you're updating and from the Actions menu, select Edit form.

  3. From the Build step, select the tab you want to add the hidden field to.

  4. Click Add Item. The New Item pop-up window appears.

  5. Enter a Unique ID for the hidden field.

  6. From the Type drop-down list, select Hidden.

  7. Select the appropriate label display option: Display on the form or Screen reader only.

  8. In the Text field, enter and format the label you want to use to describe the hidden field.

  9. If you are grouping fields, enter the group name in the Group field.

    Note

    Each question being included in the group must have the same group name in this field.

  10. Click Settings.

  11. Use the Alignment options to move the question to the center or right.

  12. If you want to make a question/field only visible in the report view, select the Show Only in Report checkbox.

  13. Display on: Mobile, Tablet, Desktop

  14. To have a hidden field automatically show default information when the form builder accesses the form, enter it in the Default Value field.

  15. Click the Rules tab to define if anything happens when the form completer enters or doesn't enter something specific in the hidden field.

  16. Click Add.

  17. In the first drop-down, select the If answer value is condition.

    Note

    Rules must always have an If answer value is condition in the first statement of the sequence. This tells J1 Web Forms to execute the action if the user's answer matches the answer value you specify.

  18. In the field to the right of the drop-down, enter the answer value that will trigger the rule to execute.

  19. In the second drop-down, select the action you want to occur when the condition is met.

  20. If needed, click Add to add another rule:

    • Else if answer value is tells J1 Web Forms to execute the action if the answer value matches the new answer value you specify when the "If" condition fails.

    • Else will tell J1 Web Forms to execute the action if no previous conditions were met.

    • And will tell J1 Web Forms to execute the action in addition to any other action that is set to execute in the previous rule condition.

  21. Click the Look Up tab.

  22. From the Look Up Data Source drop-down, select a

    Note

    The options are Data Dictionaries data sets that have been classified as a Form LookUp.

  23. Configure the attributes:

    • Execute on Load

    • Trigger Next Set

    • Preserve User Input

  24. Click Update.

Set Up a Form LookUp Data Set

  1. Access the Core, Campus-wide Definitions, Data Sets page.

  2. From the Queries for drop-down, select Data Dictionaries.

  3. Click Create data set.

  4. From the Classification drop-down, select Form LookUp.

  5. From the Select Modules Allowed Access to Data Set, select the modules you want to be able to access the data set. Anyone in a role with access to a selected module can see and use the data set when working in J1 Web.

  6. From the Type drop-down, select InfoMaker or SQL File.

  7. If you select InfoMaker:

    1. From the PBL drop-down, select the InfoMaker PBL file you want to select a query from.

    2. From the Query drop-down, select the query you want to use to create a data set in J1 Web.

  8. If you select SQL file:

    Note

    SQL files cannot be edited in J1 Web. Once the file is uploaded, the query fields cannot be changed; however, you can download the query syntax, make changes, and then upload it as a new data set.

    Tip

    Sample SQL is a name lookup:

    select * from J1FormattedNames where ID_NUM = @LookUpValue

    1. Test the query in SQL Server Management Studio before uploading to ensure performance is optimized. A query shouldn’t take more than 4-5 seconds to run. Poorly performing queries will impact J1 Web system performance.

    2. Click Choose File.

    3. Browse your computer or network to find the appropriate SQL file and select it. The system evaluates the file for issues. If none are found, the Create data set button is enabled.

  9. Click Create data set. The Create Data Set window closes, and the data set is listed on the Data Sets page.