Requirement Met By Type Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Sometimes a program requirement can be satisfied by other courses, life experience, or test results. The Met By code defines the type of override or course substitution and allows institutional requirements to be modified on an individual student-by-student basis. These changes are also called alterations in J1 Advising.

Types of Alterations

These are the most common types of advising alterations:

Course substitutions: To allow another course, with its credits and grade, to fulfill the requirement of the required course.
Waivers: To not require a required course. No credits or grade take the place of the required course. For example, you may waive the course because of the student's life experience or test scores.
Other: To alter the hours or count needed, the maximum hours or count, the quality points or GPA needed, the Grade Scale/Credit Type/Grade needed, the priority 1 or 2 values, or to enter a bypass. This is a catchall type. You can refine it over time or make more specific types.

Knowing how to enter these kinds of alterations helps ensure that degree audits accurately reflect a student's progress toward completing their program.

Permissions

The permission to manage Requirement Met By Types definitions is in the Academic Advising Module Manager default role, under the Advising Administration section.

J1 Desktop Location

You can also manage these definitions in J1 Desktop on the Requirement Met By Types window. Definitions edited in J1 Web are changed in Desktop and vice versa.

How To

View Requirement Met By Type Definitions

From the Advising Administration hub, click the Hub options drop-down.
Select Definitions, and then Requirement Met By Types.
Tip
You can also use the page search in the upper right corner of J1 Web. Select System page and start typing the name of the definition page you want, then select it in the results.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click the plus sign beside any definition to expand the row and see more information.
Click a heading to sort the list by that column.

Create Requirement Met By Type Definitions

Tip

We recommend starting with 3 types:

Met By (code)	Description	Reference Required
SUB	Course Substitution	Yes
WAIVER	Waiver	No
OTHER	Other	No

Click the Create definitions button.
Enter a Met By, code, up to 6 letters or numbers. Once saved, you won't be able to edit this label. Required.
Enter a Description. This 30-character maximum field provides a brief description of this aim. This will help other users understand how this aim is used. This description will show up in most places where the Aim Label is used. Required.
In Reference Required, select Yes or No to specify whether or not a Substitute Requirement Code must be used to satisfy the Met By code. The Substitute Requirement Code can added be on the Student Aims page when the alteration is made. This field is required.
1. For substitutions, select Yes if you want to require substitution alterations to specify the substitution requirement. Then when a user creates an alteration using this type, they'll be required to enter a corresponding advising requirement (ARC). That ARC is an essential connection to the student's Course History row for which the academic information is generated. This is done most often when you are configuring a substitution where you want to apply the academic weight (credits and grade) of another course.
2. For waivers, select No. This is because a waiver indicates that the requirement has been met but there are no hours earned or grade points applied.
In the Can Alteration Expire drop-down, select Yes or No. If Yes, then enter a Duration and select an Interval.
1. Duration: Enter a positive integer 1–99.
2. Interval: Select an option from the drop-down (Days, Weeks, Months, or Years).
  Tip
  If Can Alteration Expire is No, then leave Duration and Interval blank.
Texas Success Initiative (TSI) fields:
1. In TSI Exemption or Waiver, select an option from the drop-down (Exemption, Waiver, Not an Exemption or Waiver).
  Tip
  If your school doesn't participate in the Texas Success Initiative, then select Not an Exemption or Waiver.
2. In TSI Blanket Exemption or Waiver, select Yes or No.
  Tip
  If your school doesn't participate in the Texas Success Initiative, then select No.
3. In TSI Supporting Data Area, select an option.
  Tip
  If your school doesn't participate in the Texas Success Initiative, leave it blank.
Click either Save and create another or Create and close.

Edit a Requirement Met By Type Definition

On the row you want to edit, click the Edit icon . The Edit Requirement Met by Type Definition pop-up opens.
Make your changes. You can't edit the Met By field, but you can edit the others.
Click the Update button.

Edit Several Requirement Met By Type Definitions at Once

Select the checkbox on the rows you want to edit.
In the Options drop-down, click Edit Selected. The Edit Requirement Met by Type Definitions pop-up opens.
The top section of the pop-up displays information about the selected definitions. In the Select a Detail to Update drop-down, select a detail to edit. In the next field, enter or select a new value that will apply to all the selected definitions. You can edit every field except Met By.
Click the Update button.

Delete Requirement Met By Type Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.