Student Registration
Use this feature to set up your schedule and register for courses. The search and the planning calendar help you find the courses you need and see your schedule at a glance. You can also request clearances, and you can address any holds on your registration.
Your registration experience can vary depending on whether you have an academic plan, a degree audit, or neither.
If you have an academic plan, the feature guides you to courses that fit the plan. You can click on a course or a group to find available sections.
Your academic plan helps to keep you on track each term to complete requirements for your program, certification, or degree.
Depending on your school's policies, you might be restricted to registering only for courses on your plan for this term. The level of restriction you have is called "plan sensitivity." The message with the information icon shows your plan sensitivity. Ask your advisor if you have questions about your restrictions.
If you don't have a plan but have a degree audit, it guides you toward completing your degree. You can click a requirement to see courses in that category that you've completed and the ones you need. Click on needed courses to find available sections. You can hide completed courses.
Your degree audit shows the status of your degree requirements.
If you have neither academic plan nor degree audit, you use the simple course search.
Planning involves placing courses on your planning calendar. There you can see schedule conflicts, holds, and potential issues before registering. You can see which courses fit your requirements, how many seats are available, and who the instructors are. You can also view course locations on a map, and clear up any issues before you register. Place and remove courses freely until you're ready to register them. Your school may open planning before the registration period opens. When you're ready and when registration is open, you can register for any or all of the courses on your planning calendar.
Tip
If you use Internet Explorer, make sure Compatibility View is turned off.
After you select a term, the Student Registration feature shows you when planning and registration are available. If your school offers a planning period before the registration period, you can create a schedule and have it ready when registration opens. When you click Plan or Register, the search panel and planning calendar appear. Find courses by clicking requirements or running a course search.
Tip
The Course Search panel can appear in several places. In the course search, you can search by any combination of fields.
When neither Planning nor Registration is open, you can use the Course Search link on the Student Registration landing page. It's a view-only search, so you can't place them on your calendar from there, but you can gather information.
When Planning or Registration is open, use the Course Search option in the left panel of the My Schedule page.
From the Student Registration feature, click the Plan or Register link.
The search panel and planning calendar appear.
Select a term if a choice is available.
Scroll through the left panel to see your requirements, or, if available, run a course search. The requirements may be individual courses or broad categories.
Click requirements and courses to find a section.
On a section, click the ellipsis.
Click View Section Details.
More details appear including the course description and location. From here you can:
View the location on a Google map.
Email the instructor.
Add the section to your planning calendar.
Close the pop-up.
Tip
The search finds only the first 40 sections that match your search criteria. Of those 40, it shows only the ones you're eligible to register for. To get better results, use more search criteria.
In Course Search, select a term if a choice is available.
Use any combination of the search fields, and then click the Search Courses button. Course sections appear that match your search phrases.
Notice
To find all course sections that are taught online, click the Meeting Type drop-down, and select Online.
All online sections appear in the results.
If your academic plan allows it, you can search for courses that are in your plan but are planned for future terms. For example, if you're a sophomore, and your plan includes Botany 301 in your senior year, you may be able to take it now instead of waiting till your senior year.
Warning
If you register this term for a course that was planned for a future term, be sure to contact your advisor to adjust your plan.
Scroll down and click Future Requirements. Requirements and courses scheduled for future terms in your academic plan appear.
Note
If your plan doesn't allow you to register for future requirements, you won't see this.
Select courses to add to your calendar.
You can view details for sections from the Course Search or from your planning calendar. Details may include these:
Registration Status (Not scheduled, On my schedule, Registered)
Enrollment Status (Open, Full)
Term
Meeting Type (such as Lecture, Lab, Online)
Schedule
Instructors and their email address
Description
Bookstore Link
Textbooks
Competencies (if it's a competency-based-education section)
Once you find a section, you can view details, contact the instructor, or add it to your planning calendar. Adding it to your planning calendar doesn't register you; it just helps you plan.
Work out your schedule by adding courses to your calendar, experimenting with various sections, until you find the combination that meets your requirements. During this process, you can register for some courses, request approvals and permissions for others, and keep others on your calendar without registering. Your calendar may include conflicts and warnings while you're in the planning stages.
Note
Your calendar saves automatically and will still be there next time you log in.
Some courses don't have a regular schedule, so they can't be placed on your calendar. Examples may include directed study, online courses, or courses whose schedules are not determined yet.
Nonscheduled courses appear in the search panel with the message "No schedule available" or "No schedule." When you add them to your schedule, they appear just above the calendar. The subtotal of hours for nonscheduled courses alone shows just above the courses. You can hide nonscheduled courses by clicking the Less link, and show the courses again by clicking the More link.
Tip
Nonscheduled courses use the same colors and symbols as courses on the calendar, and they work just like scheduled courses for approvals, registration checkout, removing from the schedule, and dropping.
If your school uses Open Enrollment, you may be able to register for a section outside the usual registration period or even take a section outside of the usual term period. Open enrollment sections are labeled in the My Schedule view of the Student Registration page in the Course Search, and on the planning calendar.
You can view course details to see how long you have to complete the course.
Follow the steps to find courses.
Once you've found a section, click the Add icon
, or click the ellipsis then click Add to my schedule.
Navigate to a course section under My Academic Plan or Course Search.
Click the Add
icon. The Variable Credit Options pop-up appears.Enter a number in the Credit Hours field, if available.
Select a Grading Type from the drop-down, if available.
Click the Save and add to my calendar button. The section appears on your planning calendar with your selection of credit hours and grading type.
Follow the steps to find a course section.
Click View section details.
Click View on map.
Click a course on your calendar. A pop-up with course options will appear.
Click Clear from calendar.
Note
Depending on the status of the course on the calendar, this context menu might say any of these:
Clear from calendar (for a course merely placed on the calendar)
Drop course (for a registered course)
Cancel approval request (for a course awaiting approval)
Remove from waitlist (if you're on the waitlist for the course)
Before you register, you can see whether any of your courses have issues to address. Then you can contact instructors and initiate advisor approvals and registration clearance.
Edge stripes on a course on your calendar alert you to issues you need to address before registering. The issues might concern the number seats available, permissions or approvals required, or prerequisites, for example. A solid red stripe indicates an error that will prevent you from registering the course. Amber striping indicates an issue that won't block registration.
Click the course.
Select View possible issues. The Possible Issues window opens to advise you.
To see all the issues with all the courses on your calendar, click the Registration Checkout button. (If you haven't yet been cleared to register, click the Check Registration Status button that appears instead.)
On the Registration checkout screen, all the courses from your calendar are arranged according to their status. Take care of any issues holding up your registration. If a course requires advisor approval, you can contact your advisor from here or submit a request for approval.
If you have a must-pay course on your calendar, click the Pay now button. The Must-Pay Courses pop-up opens showing all your must-pay courses.
Select the courses you want to pay for now.
Click the Pay now button.
Follow the prompts on the payment windows, and enter required information.
Click the Submit button. A message tells you whether your payment was successful.
The course now shows as Registered on your planning calendar.
From the calendar
Click the course.
From the pop-up that appears, click Contact instructor. An email window opens already addressed to the instructor.
From the search panel
Click a requirement or course until you see a course section.
Click the ellipsis.
From the drop-down list that appears, click Contact instructor. An email window opens already addressed to the instructor.
If you're required to get clearance to register, a red stripe appears on your courses. (The red stripe could also indicate some other condition such as a schedule conflict.)
Click View possible issues. The pop-up window tells you whether you need clearance.
To request registration clearance:
Click Check registration status. The Registration checkout pop-up appears.
Click the Contact drop-down. Your advisor's contact information appears.
Click the email option to open a message addressed to your advisor in your email application.
When registration opens, you can register for any or all of the courses on your calendar that aren't awaiting approval. When you're ready to register for one or more courses, click the Registration Checkout button to open the Registration Checkout pop-up.
If registration isn't open yet, the button is inactive, and it's labeled Registration closed. At 5 minutes before registration opens, a countdown timer appears.
As soon as registration opens, the button label changes to Registration checkout. That's when you can click it to open the Registration Checkout page and complete your registration.
Select a course on your calendar (or in the Non-Scheduled Courses just above your calendar).
Click Registration checkout. The Registration Checkout screen opens.
Select any courses that are available to register.
Click Register. A pop-up message tells you whether your registration was successful. Successfully registered courses appear green on your calendar and are labeled 'Registered'.
If a course wasn't registered, and you don't know how to proceed, contact your advisor or the registration office.
You can request registration in a section that's already full. You simply attempt to register for the section, and you're put on the waitlist. The section shows on your calendar with the label 'Waitlisted'.
Note
If you're waitlisted in a course, it doesn't count toward your repeated-course total.
You then ask the instructor to create an override to let you into the section. If the instructor overrides the course-full restriction, you can move your section status from 'Waitlisted' status to 'Registered'.
Tip
The instructor is not automatically notified that you want to register and may not know that the section is already full. Contact the instructor, and ask if they can create a course-full override so you can register.
Keep checking the status of the section on your calendar. If it's no longer full or if the instructor grants you a course-full override, then when you click the course, the 'Move to registered' option is available in the drop-down. Click it to register for the section.
Place the already-full section on your calendar. It appears with an edge stripe and says 'Full'.
Click the Registration checkout button.
On the Registration Checkout pop-up, select the section.
Click Contact, and select Send [instructor's name] an email.
Include this information in your email:
Your name
The section as it appears on your calendar (such as ANTHR-301-01)
Ask the instructor to create a course-full override for you.
The instructor can find instructions here: J1 Web Faculty: Course Overrides
Click the Register button. If your registration also requires other approvals, the label may be something like Request advisor approval.
The section on your calendar shows as 'Waitlisted'.
Your school may be set up to notify you automatically by email if your override is granted. If your school isn't set up for automatic notification of overrides, keep checking your calendar. Click the section. If 'Move to registered' is an option in the drop-down, then the override was granted (or the section is no longer full).
If you're not approved, find another section.
If you're approved, click the section on your calendar.
In the drop-down, click the Move to registered option. You're moving the section's status from 'Waitlisted' to 'Registered'.
The section tile turns green and says 'Registered'.
Click a registered course on your calendar.
From the drop-down list that appears, click Drop course.
A pop-up message confirms the drop, and the course is removed from your calendar.
Note
Open Enrollment courses may have a their own particular drop period.
Tip
Dropped courses aren't counted as repeats, so they don't add to your count of repeated courses.
After the drop period ends, your school may allow a period of time to withdraw from a course. Unlike a dropped course, a withdrawn course appears on your transcript.
The Student Registration feature shows when the withdrawal period is open.
Click the course on your calendar.
Select Withdraw from course.
On the Withdraw from Course pop-up, click the Withdraw button.
A message tells you whether the withdrawal was successful. If it was, the course shows as withdrawn on your calendar.
Note
Open Enrollment courses may have their own particular withdrawal period.
Tip
You may not be allowed to withdraw from all courses in a term. If you need to do that, contact your advisor or the registration office.
If a course has corequisites, register for the course and its corequisites together.
Find one of the sections of a corequisite course. Click it to place it on your calendar. A pop-up notifies you that the course has corequisites.
In Corequisite Options, select an option. (There might be only one option, or there may be several.)
Then select the course or courses for that option.
Click Add to my calendar.
Click the Registration checkout button.
On the Registration Checkout screen, select the course and its corequisites and then click the Register button. A pop-up shows you whether the courses were registered successfully.
When you try to drop a course that has corequisites, you're prompted to either drop all the corequisites at once or choose a replacement section for the course you're dropping. To drop the courses:
Click the course on your calendar.
Click Drop course. A warning message opens.
Click the Yes radio button.
Click Drop.
A message asks if you want to drop the corequisites, too. Click the Yes radio button, and click Drop.
All the corequisite courses are dropped and removed from your calendar.
Usually, to switch sections of a course, you simply drop the course and add a new section of it. But a course with corequisites is different because corequisites must be dropped together. If you want to switch sections of only one of the corequisites, you can do it without actually dropping the courses.
On your calendar, click the course you want to switch.
Click Drop course. A warning message opens.
Click the No radio button.
Use the Select a course drop-down to select a replacement section.
Click Register.
Notice
Let's say you want to change sections of your chemistry lab. Click the lab on your calendar and click Drop course. A warning message asks whether you want to drop both the lab and its corequisite. But you want to replace your lab with a different section, so you select a new section from the Select a Course drop-down. Then click Register.
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From the Student Registration landing page, select a year/term.
Click My Schedule. The My Schedule page opens.
To view all the information for a course, click the Expand icon
. Information includes Course Code, Title, Status, Schedule, Faculty, and Textbooks.Tip
Status refers to your enrollment in the course.
Preregistered: You're enrolled in the course, but the registrar's office hasn't made registration final yet. (Some schools mark students as preregistered while they run preliminary charges. The registrar's office will change your status to Registered by the time the course begins.)
Registered: You're enrolled in the course. (The registrar's office might call this status "Current".)
Reserved: A seat is being held for you temporarily while you get approvals or make payments.
Waitlisted: The course is full. You can register if a seat becomes available.
Withdrawn: You left the course after the drop deadline.
History: You completed the course.
To download or print your schedule, click Print my schedule. The schedule opens as a PDF in a new browser tab.
To print, click the Print icon.
To download the PDF, click the Save icon.
If the feature doesn't seem to work for you at all, contact the registration office to explain your situation. Ask them to check that your registration group (also called a tel/web group) is set up for this term or subterm.
The Registrar's office determines when a term is available in the Student Registration feature.
Yes. Even when neither Planning nor Registration is open, you can search courses from the Student Registration page. Click the Course search link. It's a view-only search, so you can't place them on your calendar from there, but you can gather information.
A registration administrator selects the fields available for course searches. Contact the registrar's office for guidance.
Depending on your school's policies, you might be restricted to registering only for courses on your academic plan for this term. The level of restriction you have is called "plan sensitivity." You can see your level just under the My Academic Plan heading.
Click the Info 
icon for a description of your plan sensitivity. Ask your advisor if you have questions about your restrictions.
Level | Description | Info Pop-Up | Courses you can see |
|---|---|---|---|
Most restrictive | Only courses on this term's plan are available. | Select courses on your academic plan for this term. This will help you successfully complete your degree program. | Courses on your plan for the selected term. To see other courses, return to the Add/Drop Courses feature, and click View Courses. You'll be able to search for all courses, but you won't be able to add any from there. |
Moderately restrictive | Only courses on your plan are available. | Select courses on your academic plan. If you register for courses planned for a future term, be sure to update your plan with your advisor. |
|
Least restrictive | Courses on and off your plan are available. | You can select any courses, but you are responsible to make sure you meet the requirements of your academic plan. |
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What do the symbols, colors, and stripes on my calendar indicate?
The Calendar Key
Use the Calendar Key button to show the symbols and colors used on the planning calendar.
Tiles on the calendar represent course sections. Colors and symbols indicate the status of the section. Click the Calendar Key link to view the key of symbols and colors.
Green tile with check mark: Registered (or preregistered).
Blue tile with thumb up: On the calendar but not registered. (You could say it's in the cart and ready for checkout.)
Amber tile with dollar sign: Requires payment before it can be registered.
Red tile with a circle struck through: The student cannot register for this course.
Green tile with hourglass: Registered pending approval.
Blue tile with hourglass: Waitlisted.
Amber tile with hourglass: Pending approval of change to academic plan.
Purple tile with question mark: Course completed and graded.
Dark blue with check mark: Requirement met.
Gray with circle struck through: Withdrawn.
Red tile with a circle struck through: Registration Approval Denied.
Edge Stripes and Colors
Edge striping indicates a special condition concerning a course. Colors and stripes are used together to help you quickly identify what you need to do for a course. Click the course and select View details.
Striping | Meaning | Example | |||
|---|---|---|---|---|---|
Same Color as the Course | a course in a subterm |
| |||
Amber and White | a course with a warning TipTo see the begin and end dates of a course in a subterm, click the course on your calendar and select View details. |
| |||
Solid Red | a course with an error such as:
|
|
If the subterm dates don't overlap, you can have courses from different subterms in the same time slot. On your calendar, they'll appear with blue edge striping to remind you that they're subterm courses and not necessarily in conflict.
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It may be disabled for a number of reasons including these:
The registration period is not open yet. (The button label is "Registration closed".)
There are no unregistered courses on your calendar.
You need registration clearance.
No. The Registration checkout button is disabled (and labeled "Registration closed") until the registration period opens. Five minutes before the registration period opens, a countdown timer appears next to the disabled button, so you can be ready the moment the period opens.
Click the button once to open the Registration Checkout screen.
On the registration checkout screen, some courses may be listed under the heading Not Available to Register. The checkboxes for those courses are disabled. The reasons are listed. Examples include schedule conflicts, required prerequisites or corequisites, and repeated courses or courses that fulfill the same requirement as another course on your calendar.
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There are several possibilities.
The course search on the Student Registration landing page is view only. You can't add courses to your schedule from it.
From other locations, if you can't add a course, it may be because it's not on your academic plan or doesn't meet your degree requirements.
The course might not be allowed in your division.
There could be a number of reasons. The withdrawal period may not be open. Withdrawal may not be allowed for this course or term or subterm or for the registration group you're in. Or it may be the last course in your term or subterm. Ask your advisor or the registrar's office for help. (And if they can't figure out why you're blocked from withdrawing, ask them to make sure there's a census date for the course, the term or subterm, and your registration group.)
Those are probably unregistered courses. They're on your calendar to help you plan your schedule, but they don't appear on My Schedule until you register for them.
Waitlisted: The course is full, so you can't register. If a seat becomes available, you can register then. Your school may notify you, but you may want to check frequently.
Reserved: A seat is being held for you pending approvals or payments. If the deadline passes before you get approvals or make payments, you'll be dropped from the course.
Set Up Add/Drop Courses and Student Registration
Warning
The Student Registration feature is intended to replace the Add/Drop Courses feature. The Student Registration feature encompasses the elements of the Add/Drop feature, but it is greatly enhanced so that students are guided to register for courses that fit their academic plan or degree audit.
Note
The Add/Drop Courses feature is also called the Course Schedules feature in some places, such as the Global Portlet Operations page.
J1 Web Setup
Note
Web Registration Groups are also called Tel/Web groups, Registration groups, and Registration Control groups. (A consistent naming pattern is planned for a future release.)
There are several tasks in setting up Web Registration groups:
Define them.
Assign them to year/terms.
Assign students to them.
On the Registration Administration hub, click the Hub options drop-down.
Select Manage definitions and then Web registration group definitions. The definitions page opens.
See the Web Registration Group Definitions topic for details on creating, editing, downloading, and deleting groups.
On the Registration Administration hub, click the Hub options drop-down.
Select Manage definitions and then Year / term / subterm definitions. The definitions page opens.
Select one or more rows on the definition list.
Click the Options drop-down, and select Year / Term Control for Registration Control Groups. The Manage Year / Term Control for Registration Control Groups spreadsheet slides open.
In the Manage spreadsheet, edit existing rows or click the Create definition button to add a new row.
In each row:
Select a Year/Term and a Registration Control Group (also called Web Registration group and Tel/Web group).
Select dates for students using the Campus Portal to add, drop, and withdraw from courses.
Select a Campus Portal Withdrawal Option.
Select Grade Blackout dates, if applicable.
Select the checkboxes for Registration Clearance and/or Advisor Approval if they're required for this group.
Select the checkbox for Ready for Advising Cycle if applicable. (This allows the Advising Manager in J1 Web to assign the advising cycles to the group. If assigned, it appears here in the Advising Cycle column.)
Select a Plan Sensitivity option. This controls how closely the students in this group must follow their academic plan when they register.
Click the Save icon on the spreadsheet's toolbar.
Click the Close button.
For subterms, follow the same steps, but in Step 4, select the Subterm Control for Registration Control Groups option.
To assign an individual student to a Web Registration group:
On a student's Summary page, click the Person options drop-down.
Select Student > Student > Manage student details. The Student Information Details page opens.
On the Enrollment tab, click the Edit details button.
In the Registration Control Group drop-down, select a group.
Click the Done editing button.
To assign multiple students to a Web Registration group:
From the Registration Operations hub, click the Hub options drop-down.
Select Student information and then Manage student enrollment information. The Manage Student Enrollment Information page opens.
Use the the Student Enrollment Filter to find the students you want to assign, and select the checkboxes for those students.
Click the Options drop-down, and select Edit selected. The Edit Enrollment pop-up opens.
Under Select a Detail to Update, select Web Registration Group from the drop-down.
In the other drop-down, select a group.
Click the Update button.
Note
These are instructions for setting up one or more course sections at once on the Manage Sections page. If you're setting up an individual section, you can also use the Manage Section Details page.
From the Registration Administration hub, click the Hub options drop-down.
Select Admin options and then Manage sections. The Manage Sections page opens to the Section Demographics view.
In the view drop-down, select Portal Controls. The view switches to Portal Controls.
Use the Section Filter to find the sections you want.
Select the checkboxes for the sections you want to make available.
Click the Options drop-down, and select Edit selected. The Edit Section Portal Controls pop-up opens.
Under Select a Detail to Update, select Show in Campus Portal from the drop-down.
In the other drop-down, select an option for how the class will be displayed in the Campus Portal:
None
e-Racer, eLearning, and Campus Portal features for students and faculty
e-Racer, eLearning, and Campus Portal features for students only
e-Racer, eLearning, and Campus Portal features for faculty only
Campus Portal for students and faculty
Campus Portal for students only
Campus Portal for faculty only
e-Racer and eLearning
Click the Update button. Your changes are saved, and the pop-up closes.
To make more selections for the selected course sections, again click the Options drop-down, and select Edit selected. The Edit Section Portal Controls pop-up opens again. Select any of the following details to update. Select a value, and click the Update button.
CRM Display of Cross-Listed Sections: Select an option. Ensure that you have the same setting for all the sections that are cross-listed with each other.
Display Child Sections on Parent Sections List
Display Child Sections and Parent Sections Separately
None
Must Pay:
Yes: The student must pay for the course. Before payment, their registration is R - Reserved. Upon payment, the status changes to C - Current.
No: The student can register for the course with whether or not they've paid already.
Public Registration:
Yes: Unmatriculated students who are guest users of the Campus Portal can register for the course section.
No: The Public Registration icon doesn't appear; the course is unavailable for guest users.
Course Authorization Required: checkbox if the course is one for which you want to restrict registration to the students who get a Course Authorization from the instructor of the course. When the instructor gives a Capacity authorization to the student, the Add checkbox becomes available to that logged-in student.
Yes: Students must get authorization from the instructor before they can register themselves in the Campus Portal.
No: Course authorization isn't required.
If you want the following dates for the course to be different than the dates set for the Term or Subterm, enter the dates as described below:
Add Begin Date and Add End Date: The date range users are permitted to add courses.
Drop Begin Date and Drop End Date: The date range users are permitted to drop courses.
From the Registration Administration hub, click the Hub options drop-down.
Select Admin options and then Manage sections. The Manage Sections page opens to the Section Demographics view.
Use the Section Filter to find the section you want.
On the section's row, click the Actions drop-down, and select Manage section details. The course section's Manage Section Details page opens to the Section Demographics tab.
On the Portal Controls tab, click the Edit details button.
Under Restrict Registration, select one or more groups in either or both of the drop-downs, or leave either or both blank. You can use these to limit registration in this course section in two ways:
Restrict Registration by Section: You can select one or more groups. Registration in this section will be limited to those groups.
Only students in the selected groups can register for this course section.
If no groups are selected here, then students in any group can register for this course section.
This setting is useful if you want to restrict some course sections to only particular groups (honor students, for example).
Restrict Registration by Web Group: You can select one or more groups. Students in the selected groups can register only for this course section (and any other section in which their group is selected in this setting).
Students in the selected groups can register only for this course section. They can't register for anything else—no section of any catalog course, unless that section also has their group selected in this setting.
This doesn't prevent others from registering for this course section (but the Restrict Registration by Section setting could).
If no course sections have groups selected here, then there are no groups who are restricted to only particular sections.
This setting is useful if you want certain groups (dual-enrolled students, for example) to be limited to a particular subset of courses.
Click the Done editing button. Your changes are saved.
You can designate Meeting Types so students know whether a course section is an online meeting, a lecture, a lab, or any types your has defined. Students see the Meeting Types when they view details of sections they see in the Course Search, the My Schedule feature, and on their schedule planning calendar.
Note
Meeting Types are not mandatory, but they're useful to help students select sections.
First view the existing Meeting Types, and create more if you need them.
From the Registration Administration hub, click the Hub options drop-down.
Select Admin options and then Manage sections. The Manage Sections page opens to the Section Demographics view.
Use the Section filter to find the course sections you want.
Select the checkboxes for the sections, click the Options drop-down > Edit selected. The Edit Section Demographics pop-up opens.
Under Select a Detail to Update, select Meeting Type.
In the other drop-down, make a selection.
Note
Meeting types are maintained on the Maintain Table Values page. Column Name: crs_meeting_type. Description: Course Meeting Type
Click the Update button. Your changes are saved, and the pop-up closes.
Tip
Some of these settings are defaults for course sections. They can be individualized for the section on the Manage Sections and Manage Section Details pages.
Tip
For details on each setting, see the help topics for the various settings pages.
On the Campus Portal (JICS) Settings page:
This page has many important settings for students registering in the Campus Portal. These are the categories of settings:
Campus Portal Course Search
Campus Portal Student Registration Feature
Campus Portal Registration Configuration
Campus Portal Student Grade Report
Campus Portal Student Course Withdrawal
Citizenship Settings for the Ethnicity and Race Form
Ethnicity and Race Settings for the Ethnicity and Race Form
Controls for Faculty and Student Features
On the Registration Limits page:
Automatically drop students from reserved courses after payment or approval deadlines and its subsettings
Sometimes you need to override registration errors. Make sure the right people are in the relevant roles and that the relevant permissions are selected in those roles.
The following roles have at least some override permissions:
Registration Override and Access Control: Comprehensive set of override permissions
Course Information - Access to All Courses
Department Head Course Access
Faculty - Access to Courses and Students by Course Permissions
Registrars
Registration Module Manager
For lists of permissions, see each role's topic. For instructions, see the Using Roles to Control User Access in Registration topic.
Use the Campus Portal (JICS) Settings page to set the defaults for which information appears in the course search. You can turn Location and Place on. The information appears in the Campus drop-down on the Course Search page.
To change this setting for an individual course:
From the Facilities hub, click the Hub options drop-down, and select Campus Locations. The Campus Location page opens.
On the row for a location, click the Actions drop-down, and select Edit. The Edit pop-up opens.
In the Show in Campus Portal drop-down, select Yes.
Click the Update button. Your changes are saved, and the pop-up closes.
From the Processes hub, click the Hub options drop-down.
Select Holds and then Holds Definitions. The Holds Definitions page opens to the Types view.
Select the Codes view.
Select the Show in Campus Portal checkbox for each Hold Code you want displayed to students in the Campus Portal.
Note
You may need to use the scroll bar at the bottom of the page to find the Show in Campus Portal column.
Click the Save icon on the spreadsheet toolbar.
Campus Portal Setup
These settings can be done by the Student Administrator and/or Advisor Administrator, depending on which role you want to do the setup. These settings will be applied to all instances (copies) of the page on which the feature is located.
Log in as the Campus Portal administrator.
Click the Admin this portlet link. The setup page appears.
In the Public Registration Login Password Request Form drop-down list, choose the request form that will be used by the Public Registration feature to request a login and password.
Note
This setting affects the feature only on the Add/Drop page and Student Registration page.
Tip
This form is used when new users request a login in order to register for a Public Registration course. You must create your Public Registration form in Form Builder before you can select it from the drop-down list. Prior to turning on Public Registration in the Add/Drop Courses or Student Registration feature, you must add the Public Registration feature to a page and use the feature to define the form.
Note
After the user completes the form, the New Account Messaging feature sends login and password information to the user to use to register for public registration courses.
Select or deselect the appropriate Portal Settings options.
Caution
These settings affect the Add/Drop Courses and Student Registration features on all pages of the portal.
Checkbox
Notes
Display the Course Method Column
Display All Courses, including Courses the Student Is Not Allowed to Add
Selected: All courses show, even courses the student can't register (but a registrar, advisor, or instructor may be able to register them)
Unselected: The student can see only courses they're permitted to register themselves for
On the Details Screen, Display the Link to a Catalog Page for each Course
Use the Catalog Master Extension window in J1 Desktop to store URLs for the desired Catalog Master records.
You can select multiple settings for Add/Drop functionality in the Add/Drop Settings group.
Checkbox
Notes
Allow students to register by Course Code
Allows students to type in a course number to select from a drop-down list instead of doing a search to select the course from a list.
Allow students to register by the Course Reference Number
Shows an additional "Add by Reference#" tab and uses the Account Number on the Courses window.
Make the "Add by Reference #" tab the default tab on the Add/Drop screen
Use the Advisor Approval Process for Selected Students
Allows students to register, at which time the courses are "reserved" for a designated period of time for advisors to approve the course. If you have individual courses with Add/Drop dates that are different than the Year Term Subterm window settings, then Jenzabar recommends that you do not select this checkbox.
Hide the 'Notify Advisor' email link
Hides the link on the Add/Drop Courses and Student Registration page.
Use the Registration Clearance Process for Selected Students
Prevents a student from registering until the advisor has granted clearance in the Advisee Roster feature.
Use the Must Pay Course Process for Selected Courses
Places student registrations in a Reserved status until the student pays for the course.
Allow Guests to Request a Login so they can Register for Courses not Requiring Matriculation
Select only after you have installed the Public Registration feature and created the Public Registration form.
Allow Students to Edit the Credits Column for Courses with Variable Credit
Select only if you have courses that students may take for different amounts of credit and if you wish to allow them to enter the number of credits on the Add/Drop Courses page.
Allow Students to Edit the Credit Type for Courses with Variable Grading Type
Select only if you have courses that students may take for different types of credit and if you wish to allow them to select from the allowed Credit Types on the Add/Drop Courses or Student Registration page.
Allow Students to Add Themselves to a Waitlist for a Course that is full
Select if you have the Allow waitlisting checkbox selected on the Campus Portal (JICS) Settings page and you want o allow students to register themselves with a waitlisted status.
Disable Add Courses buttons when Add Period is closed
If you have individual courses with Add/Drop dates that are different than the Year Term Subterm window settings, then Jenzabar recommends that you do not select this checkbox.
To edit the Personal Info Update form in Form Builder, click the Edit Personal Information Update Form link.
Select the checkbox labeled Allow advisors to confirm and update personal information on behalf of their advisees if you wish to allow this to happen.
To edit the Registration Agreement form in Form Builder, click the Edit Registration Agreement Form link.
Note
Students must agree to a registration agreement before they can register. This registration agreement is shown to students who are flagged in as needing to agree in order to register.
Select the checkbox labeled Allow advisors to accept the agreement on behalf of their advisees if you wish to allow this to happen.
Click Save (or Cancel).