External Person Management Permissions
External Person General Information
Permission | Users in this role can. . . |
|---|---|
Can view general information | Determine who can access External Person Information Details pages, Individual tab. External persons can be event participants, prospective students, etc. |
Can manage general Information | Control who can enter and update name information about an external user on External Person Information Details pages, Individual tab. When enabled, the Edit option is available. |
Can convert to internal person | Control who can make an unknown or external person an internal one. External persons have a record in the system, but no ID Number. When they are converted, they are assigned an ID Number. |
Can view relationships | Access the Relationships tab on candidate profile pages. |
Can manage relationships | Access and update information on the Relationships tab on candidate profile pages. |
Educational Organizations
Permission | Users in this role can. . . |
|---|---|
Can view educational organizations | Access the Educational Organizations tab on candidate profile pages. |
Can manage educational organizations | Access and update information on the Educational Organizations tab on candidate profile pages. |
External Person Documents
Permission | Users in this role can. . . |
|---|---|
Can view documents | Access the Documents tab on candidate profile pages. |
External Person Contact Details
Permission | Users in this role can. . . |
|---|---|
Can view contact info | Determine who can access External Person Information Details pages, Contact Information tab. External persons can be event participants, prospective students, etc. |
Can manage contact info | Control who can enter and update address and contact information (e.g., email, phone number, and address) on the External Person Information Details pages, Contact Info tab. When enabled, the Edit option is available. |
External Person Biograph Information
Permission | Users in this role can. . . |
|---|---|
Can view personal information | Determine who can view personal information for external people in the system on the External Person Information Details page, Biograph tab. This includes the following: Sex at Birth, Legal Sex, Gender Identity, and Pronouns, if known. |
Can manage personal information | Access, create, and update personal information for external people in the system on the External Person Information Details page, Biograph tab. This includes the following: Sex at Birth, Legal Sex, Gender Identity, and Pronouns, if known. |
Can view SSN information | View SSN information for external people in the system on the External Person Information Details page, Biograph tab. |
Can manage SSN information | Access, create, and update SSN information for external people in the system on the External Person Information Details page, Biograph tab. |
External Person Ethnicity/Race Information
Permission | Users in this role can. . . |
|---|---|
Can view ethnicity/race information | View ethnicity and race information for external people in the system on the External Person Information Details page, Ethnicity/Race tab. |
Can manage ethnicity/race information | Access, create, and update ethnicity and race information for external people in the system on the External Person Information Details page, Ethnicity/Race tab. |
Test Scores
Permission | Users in this role can. . . |
|---|---|
Can view test scores | Access the Test Scores tab on candidate profile pages. |
Can manage test scores | Access, create, and update information on the Test Scores tab on candidate profile pages. |