IPEDS Settings
Use this page to manage settings that control reporting for IPEDS, including the Fall Enrollment, 12 Month Enrollment, Completions, and GRS reports.
IPEDS is the Integrated Postsecondary Education Data System of the US Department of Education (DOE).
Tip
Because the settings may have an impact on many users and records, most settings have instructions and reminders on the settings page and a Learn more link for more information. Most settings have an Edit this section button to allow you to make and save changes safely.
Warning
Changes to registration settings can impact current and historical student records and other important information. Before making changes, make sure you have a consensus of stakeholders, and make sure you have data backed up. Experiment with a play database before making changes in your live database.
Settings on the Page
The data is stored in the IPEDS Configuration table (ipeds_config). Reports to be filed are calculated from several fields including the following:
ipeds_config.ipeds_ef_rpt_file
ipeds_config.ipeds_which_ef_form
ipeds_config_public_private
ipeds_config.ipeds_file_c_rpt
ipeds_config.ipeds_grs_rpt_file
ipeds_config.ipeds_gr200_rpt_file
In Desktop, the settings are on the IPEDS Configuration window.
The permission needed to view and edit IPEDS settings is "Can manage IPEDS settings". It's available in the Registration Settings section of the Institution Reporting Manager role or roles copied from it.
National Center for Educational Statistics Settings
This is contact information for the National Center for Education Statistics (NCES). The system doesn't use this information. It's here as a reference for your convenience.
Fields
IPEDS Email Address: Enter "ipedshelp@rti.org" (without the quotation marks) or the email address for your contact at IPEDS.
IPEDS Web Address: The default is http://nces.ed.gov/ipeds, but you can change it to a more pertinent page for your school.
From the Registration Administration hub options, select Settings.
Click IPEDS settings. The IPEDS Settings page opens.
In the National Center for Education Statistics section, click the Edit this section button.
In IPEDS Email Address, enter "ipedshelp@rti.org" (without the quotation marks) or the email address for your contact at IPEDS.
In IPEDS Web Address, you can keep the default address or change it to a more specific site.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.
IPEDS Settings: Reports to Be Filed
Use this section to select your School Type and the optional Graduate School Only checkbox. The reports and date ranges select themselves and aren't editable.
School Type: Select an option from the drop-down.
4-year degree-granting
2-year degree-granting (public)
2-year degree-granting (private)
Less-than-2-year non-degree-granting (public)
Less-than-2-year non-degree-granting (private)
Graduate School Only: Select this checkbox if your school is graduate-level only and doesn't have undergraduate programs.
From the Registration Administration hub options, select Settings.
Click IPEDS settings. The IPEDS Settings page opens.
In the Reports to Be Filed section, click the Edit this section button.
For Graduate School Only, select the checkbox if your institution has no undergraduate programs. Otherwise, leave it unselected.
In School Type, select an option from the drop-down. When you select an option, the Enrollment Reports, EF Report to Use, date ranges, Completions, GRS Report, and GR 200 Report fields select themselves automatically.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.
IPEDS Settings: Institutional Configuration
Use these settings to control data collection for IPEDS reporting.
IPEDS Unit ID: Also called IPEDS ID. If you don't know your institution's IPEDS ID, you can find it on the NCES College Navigator site. Up to 6 characters. Required.
Description: Up to 60 characters. Not required.
Can Report Other Gender (Undergrad): Yes or No. The default is No. Select Yes if your school tracks Unknown and Other that you can submit to the report. Although you still report all students as either Men or Women, IPEDS now also has additional fields to capture numbers of students you track as Unknown and Other.
Note
If Biograph Gender is not M or F, the system assigns values in aggregate, not individually) with the percentage of male and female at your school. (It calculates the percentage from ir_student_data.biograph_gender which is populated from biograph_master.gender.) For example, if the school is 60% female (i.e., of the students who have either M or F in ir_student_data.biograph_gender, 60% have F), then 60% of the blanks (or any values besides M or F) get F, and 40% get M.
Can Report Other Gender (Graduate): Yes or No. The default is No. Select Yes if your school tracks Unknown and Other that you can submit to the report. Although you still report all students as either Men or Women, IPEDS now also has additional fields to capture numbers of students you track as Unknown and Other.
Citizenship: The options are provided in default data. Here you set the report's default citizenship for all students. Then in the report itself, you can edit the field for individual students who have a different citizenship.
Does your institution have dual enrolled students? Select Yes or No. If you select No, the two settings below are disabled.
High school students are enrolled within a dual enrollment program: Select Yes or No. Enabled only if Does your institution have dual enrolled students? is set to Yes. Otherwise, this is set to No and disabled.
High school students are enrolled outside a dual enrollment program: Yes or No.
Main Location: The options come from the Location Master table (location_master). They're defined on the Campus Locations page. (In Desktop, they're maintained on the Maintain Location Master window.)
From the Registration Administration hub options, select Settings.
Click IPEDS settings. The IPEDS Settings page opens.
In the Institutional Configuration section, click the Edit this section button.
Make changes to editable fields as needed. See the Fields section above for guidance.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.