Connections in J1 Web Student Success

On the Student Success hub, in the Hub options drop-down, click Student Success Administration, and select Connections. The Connections page opens.

To navigate to other pages in the list, click the Next or Previous button.

To sort the list by a particular column, click that column's header. Click it again to reverse the order.

To filter the list, select the checkbox for a filter, and select a value to look for. If a drop-down list doesn't appear when you click in a filter field, begin typing. After 2 or more characters, a drop-down list appears if any values match your characters. Click the Apply button. The list is filtered by your selections.

To view only students in particular data sets:

1. Click in the Data Set field. The list of available data sets appears.

2. Select a data set. The Connections list filters to the data set you selected, and different fields may be available, depending on the data set's configuration.

To view all the information for a student, click the Expand icon .

To view details on the student or the connected staff members, click their name or ID. Their details pop-up opens.

On the Connections page, on a student's row, click the Actions drop-down, and select Manage connections. The Manage Connections pop-up opens, showing key information.

To add a connection:

1. Click the Add connection button. The Add Connection pop-up opens.

2. In Staff / ID, begin typing a name or ID, and select a person from the list. Required.

3. Click in the Connection Type field, and select a type. Required. The combination of Staff / ID and Connection Type must be unique for that student. (For example, you can't have Jan Jones as an advisor twice.)

4. In Connection Details, enter up to 50 characters. Optional.

5. Click in Connection End Date, and select a date for the connection to expire. Optional.

To remove a single connection, click the Remove icon on a staff member's row. The connection is removed.

On the Connections page, select one or more students.

To add a connection to all of the selected students:

1. Click the Options drop-down and select Add connections. The Add Connections pop-up opens with the selected students listed.

2. To remove a student from the list of students you're going to add connections to, click the Remove icon on their row.

3. In Staff / ID, begin typing a name or ID, and select the person from the resulting list. Required.

4. Click in the Connection Type field, and select an option from the drop-down.

   Note

   If any of the listed students already have a connection with the selected combination of Staff / ID and and Connection Type, they'll be skipped. That way they won't have duplicate records.

5. Optional: In Connection Details, enter up to 50 characters.

6. Optional: Click in Connection End Date and select a date for the connection to expire.

7. Click the Add button. The connections are added to the selected students.

To remove a connection from all the selected students:

1. Click the Options drop-down.

2. Select Remove connections. The Remove Connections pop-up opens.

3. Begin typing or just click in the Staff / ID field, and select name from the list. (The list includes only staff members who have a connection to at least one of the selected students.) You can select multiple names from the list.

4. To remove only connections of a particular Connection Type that the selected staff members have with the student, click in the Connection Type field, and select an option. (To remove all the connection types of the selected staff, leave Connection Type blank.)

5. Click Save. The connections are removed, and the pop-up closes.

On the Connections page, click the Set up connection types button. The Set Up Connection Types pop-up opens showing a list of all the Relationship Type Definitions page in the Campus-wide Definitions hub.

In the Use in Student Success column, select the checkbox for any relationship type that you want to use as a Connection Type in Student Success.

In each row that you want to use in Student Success, select the checkbox in the Display on Early Alert Form, too.

Your selections are automatically saved. If you're finished, click the Close button. The pop-up closes.

To create a new Relationship Type (to be used as a Connection Type in Student Success:

1. Click the Create definitions button. The Create Relationship Type Definition pop-up opens.

2. Enter a Code. Up to 10 characters. Required.

3. Enter a Description. Up to 60 characters. Required.

4. Select the checkbox for Display on Early Alert Form.

5. Click either Save and create another or Create and close.

Create a data set file using a third-party application (Bold Reports, InfoMaker, Rest API, Source, or SQL for example).

select sm.id_num [IdNumber]
from student_master sm
     left outer join ADVISOR_STUD_TABLE ast on 
          sm.ID_NUM = ast.ID_NUM and
          ast.ADVISOR_TABLE_STS = 'A'
where sm.CURRENT_CLASS_CDE = '01' and
     ast.APPID is null;

From the Campus-wide Definitions hub, click the Hub options drop-down, and select Data Sets. The Data Sets page opens with the People/Organization Lists view selected.

Click the Create data set button.

In Name of Data Set, enter a name.

In Classification, select Connections List.

In Select Modules Allowed to Access the Data Set, select Student Success.

In Type, select the type of file you've made for your data set (Bold Reports, InfoMaker, Rest API, Source, or SQL).

Click the Choose file button. The file navigation opens.

Navigate to the file. Select it, and click the Open button. The file is selected.

Click the Create data set button. Your data set is now available in the Data Sets drop-down on the Connections page.

To view the details of your data set (still on the Data Sets page in the Campus-wide Definitions hub), click the Actions drop-down on the row of your data set, and select View Details. The View Details pop-up opens. To download the details, click the Download button.