Student Conduct Hub

An incident report is tied to a specific incident, which might have more than one involved party. A case is tied to one involved party; it might include more than one incident report and multiple potential violations. A case gives student conduct staff a way to view and manage all aspects of the incidents a student is involved in, from case notes to disciplinary contacts to sanctions.

For example, Jack and Diane attend a party on campus. Both Jack and Diane are involved in underage drinking, but Jack also gets into a fight with another student. Two RAs write up separate incident reports about the party. Both note that there was underage drinking at the party and cite Jack and Diane as involved parties in their incident reports. Only one of the RAs, however, witnessed the fight, so her report is the only one that describes that event.

In order to keep all the information from the incident reports in one place, the administrator handling the incident chooses to merge the two reports, with the report that includes details about the fight designated as the key (or primary) incident. The merged incident report is assigned to the Residence Life conduct department and cannot be seen by anyone outside of that office.

Next, two cases are created from the merged incident report, one for Jack and one for Diane. Because Diane was only involved in underage drinking, that is the only violation associated with her case. Jack’s case, however, includes two violations—underage drinking and fighting—that could have sanctions applied.

Both cases will be listed on the Case Management page. From there, users handling the cases can click the case number to open the case summary page, where they can view and manage incident reports; case documents, notes and interactions; contact information; and violations and sanctions.