List of Registration Roles

These are the default Registration role templates available to copy (and customize the copies):

Institutional Reporting Manager Permissions:

Role Comparison Charts

For charts of permissions and which roles include them, see the Registration Roles and Permissions topic.

Course Information - Access to All Courses Permissions

The default Course Information - Access to All Courses role is for users who need access to all courses for current, previous and future terms, users who need to view/enter grades for all courses, users who need to grant overrides for course-full, requisite, and schedule conflict errors for all courses, and users who need to give course registration permission for all courses. This may include instructors, department heads, and registrars.

Permissions Tab

Courses

Permission	Users with this permission can. . .
Can view courses	View the course summary page for all courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can view Course List	View and filter all courses on a full list. See full details on all courses.
Can view Course Center	View and filter all courses—with links to the course summary page, the roster, and the grade book.
Can access courses for all academic years	View courses in past and future terms. This means they can view courses before and after the limits set for most users on the Registration Settings page.
Can view course roster	View the roster of all courses. See details on the students including divisions, degrees, and programs, as well as contact information for the student and their advisors.
Can view attendance	View attendance reports, which is relevant to retention and reporting.
Can report attendance	Submit attendance reports, which provides information that can help improve retention and be used for reporting.
Can view grades	Access the grade entry page of all courses.
Can enter grades for open grading periods	Enter or edit grades for any open grading period.
Can view course overrides	View course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.
Can grant course full overrides	Grant Course Full overrides.
Can grant course requisite overrides	Users with this permission can grant Course Requisite overrides. This includes overrides for prerequisite, corequisite, or prohibited course registration error.
Can grant registration permission required overrides	Grant Registration Permission Required overrides. This includes granting permission for a student to register for a course requiring faculty approval.
Can grant schedule conflict overrides	This overrides errors with overlapping days and times.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.

Course Overrides

These permissions allow the overrides for any student in any course section.

Permission	Notes
Can view course overrides	Users can view department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.
Can grant course authorization overrides	Users can override a student's requirement to get authorization to take a course.
Can grant course full overrides
Can grant course corequisite overrides
Can grant course prerequisite overrides
Can grant course prohibited overrides
Can grant course repeat overrides
Can grant schedule conflict overrides	Grant overrides for overlapping days and times.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.

Department Head Course Access Permissions

The default Department Head Course Access role is for users who need access to department course information and students enrolled in courses within their department. Permission options include the ability to edit all department course information, enter grades for all courses, grant overrides for course-full, requisite, and schedule conflict errors for department courses, and give course registration permission for department courses.

You can associate the permissions with one or more departments. Therefore, you might want to make multiple copies of this permission to assign to the various departments. For example, you could have an Art Department Head role, a Math Department role, and so on.

Permissions Tab

Courses

Permission	Notes
Can view courses	View the course summary page for department courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can edit courses	Edit course information for department courses.
Can view Course List	View details and filter all department courses.
Can view Course Center	View and filter all department courses, and link to the course summary page, the roster, and the grade book.
Can view course roster	View the roster of all department courses. They can see student details including divisions, degrees, and programs, as well as contact information for the student and their advisors.
Can view attendance	View attendance reports, which is relevant to retention and reporting.
Can report attendance	Submit attendance reports, which provides information that can help improve retention and be used for reporting.
Can view grades	Open the grade entry page of all courses.
Can enter grades for open grading periods	Enter or edit grades for department courses any open grading period.
Can view course overrides	View department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.
Can grant course full overrides	Grant Course Full overrides for department courses.
Can grant course requisite overrides	Grant Course Requisite overrides for department courses. This includes overrides for prerequisite, corequisite, or prohibited course registration error.
Can grant registration permission required overrides	Grant Registration Permission Required overrides for department courses. This includes granting permission for a student to register for a course requiring faculty approval.
Can grant schedule conflict overrides	This overrides errors with overlapping days and times.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.

Students

Permission	Notes
Can grant course corequisite overrides	In the following locations: Registration Operations hub Academic Department hub Course Overrides page
Can view academic plan	Access view-only academic plan information including major/ minor/ certification requirements and progress towards these requirements, which aids staff with planning students’ curricula and ensuring they make progress on their program. They can see notifications if there are requirements that have not yet been assigned to the student's plan, and access a view-only version of the student's academic plan. Users who need access to all students in department courses in this role cannot modify the plan. Users can also export the plan to PDF for distribution. Note If your school is not using academic planning, permission is not needed.
Can view FERPA permissions	See a student's FERPA permissions.
Can view undergrad test scores	View results of undergraduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.
Can view graduate test scores	View results of graduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.
Can view other test scores	View results of other tests, which aids instructors with planning students’ curricula and ensuring they make progress on their program.
Can view programs	View the student's degrees, majors, minors, concentrations, and certifications. They can also see the student's entry date and expected graduation, as well as whether they are progressing on plan. This aids instructors with planning students’ curricula and ensuring they make progress on their program.
Can view student section list	View the student's course history elements including repeats, earned hours, and quality points. This aids staff with planning students’ curricula and ensuring they make progress on their program.

Course Overrides

These can be used only for students in course sections in departments associated with this role.

Permission	Notes
Can grant course authorization overrides	This includes course sections that otherwise require the instructor's approval.
Can grant course corequisite overrides
Can grant course full overrides
Can grant course prerequisite overrides
Can grant course prohibited overrides
Can grant course repeat overrides
Can grant schedule conflict overrides	Grant overrides for overlapping days and times.

Associations Tab

Select the academic departments that users in this role should have the selected permissions for.

Faculty - Access to Courses and Students by Course Permissions

The default Faculty Access to Courses and Students by Course is for faculty members and instructors who need access to the courses they instruct and the students enrolled in those courses. Permission options include the ability to view and enter attendance and grades, grant overrides, view academic plans and test scores, and give course registration approvals.

General Information

Permission	Users with this permission can. . .
Can view faculty summary	View the instructor's summary page, which provides valuable information at a glance, including contact information.
Can view faculty calendar	View the instructor's calendar, which provides valuable information at a glance including course schedules and meeting locations.

Courses

Permission	Users with this permission can. . .
Can grant course full overrides	Grant Course Full overrides for the courses they teach.
Can grant course requisite overrides	Grant Course Requisite overrides for the courses they teach. This includes overrides for prerequisite, corequisite, or prohibited course registration error.
Can grant registration permission required overrides	Grant Registration Permission Required overrides for the courses they teach. This includes granting permission for a student to register for a course requiring faculty approval.
Can grant schedule conflict overrides	This overrides errors with overlapping days and times.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.
Can view attendance	View attendance reports, which is relevant to retention and reporting.
Can report attendance	Submit attendance reports, which provides information that can help improve retention and be used for reporting.
Can view course overrides	View course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.
Can view course roster	View the roster of the courses they teach. They can see details on the students including divisions, degrees, and programs, as well as contact information for the student and their advisors.
Can view grades	Open the grade entry page of the courses they teach. Note Faculty can be assigned viewing rights to grades on the following pages, too: Manage Sections page, Schedule / Faculty view Manage Section Details page, Faculty tab If instructors have the permission on any of these pages, they can view grades.
Can enter grades for open grading periods	Enter or edit grades for any open grading period. Note Faculty can be assigned grading rights on the following pages, too: Manage Sections page, Schedule / Faculty view Manage Section Details page, Faculty tab If instructors have the permission on any of these pages, they can enter grades. Permissions available on the Manage Sections and Manage Section Details pages: No access to view grades View-only access for grades Can view and enter grades for ungraded sections Can view and update grades for graded sections Can view and edit for both graded and ungraded sections
Can view My Course Center	View the courses they teach—with links to the course summary page, the roster, and the grade book.
Can view My Course List	View and filter all the courses they teach in a full list, and see full details on all their courses.
Can view my courses	View the course summary page for the courses they teach. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can view textbooks	Access the Textbooks view of the Manage Sections page and the Textbooks tab of the Manage Section Details page.
Can manage textbooks	Create and textbooks, add them to sections and remove them—on the Manage Section Details page.

Course Overrides

These can be used only for students in course sections the instructor in this role teaches.

Permission	Notes
Can grant course authorization overrides
Can grant course corequisite overrides
Can grant course full overrides
Can grant course prerequisite overrides
Can grant course prohibited overrides
Can grant course repeat overrides
Can grant schedule conflict overrides	This overrides errors with overlapping days and times.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.
Can view course overrides	On the Faculty hub

Students

Permissions	Users with this permission can. . .
Can view student summary	View a student's overview, which includes information about Financial Aid, GPA, classification, and registration rules as well as contact information.
Can view financial aid status	View their students' current Satisfactory Academic Progress (SAP) status maintained in Desktop. This aids instructors in ensuring students are completing the required coursework at regulated standards to meet federal aid requirements.
Can view retention score	View their students' current Jenzabar Retention status. The will only have access to the information they currently have privilege to access in RMS. This aids instructors in ensuring students identified as “at risk” get needed additional attention. Note If your school is not licensed to use Jenzabar Retention, retention information does not appear.
Can clear to register	Clear their students to register for courses, which ensures students get needed clearance to register for their courses.. If your school does not require registration clearance, permission is not needed. Note Users can have permission to this feature, but it only applies to those students requiring clearance based on the web registration group configuration on the Desktop Year Term Subterm window, Control tabs.
Can perform registration approval	Approve their students' course load to complete the registration process, which ensures students get the approval required for them to complete the registration process. If your school does not require students to get registration approval, permission is not needed. Note Users can have permission to this feature, but it only applies to those students requiring approval based on the web registration group configuration on the Desktop Year Term Subterm window, Control tabs.
Can view graduation status	Review who has applied to graduate and where their students are within the process. If your school does not track the IPEDS graduation information, permission is not needed. Aids instructors in ensuring their students are completing the steps needed by your school to graduate. Graduation stages vary according to school and are set up and maintained in the Desktop application.
Can view academic plan	Access view-only academic plan information including major/ minor/ certification requirements and progress towards these requirements, which aids staff with planning students’ curricula and ensuring they make progress on their program. They can see notifications if there are requirements that have not yet been assigned to the student's plan, and access a view-only version of the student's academic plan. Users who need access to all students in department courses in this role cannot modify the plan. Users can also export the plan to PDF for distribution. Note If your school is not using academic planning, permission is not needed.
Can edit academic plans and approve student edits	View and edit detailed academic plan information, which aids instructors with planning students’ curricula and ensuring they make progress on their program. All features available with Can view academic plans permission are also available with this permission. Access academic plan information for the students including major/ minor/ certification requirements and progress towards these requirements. Export the plan to PDF for distribution. Notify advisors if there are requirements that have not yet been assigned to the student's plan. Add or remove terms to the student's plan as needed to meet program requirements. Assign and remove program requirements to the student's plan as needed. Note If your school is not using academic planning, permission is not needed.
Can view undergrad test scores	View results of undergraduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.
Can view graduate test scores	View results of graduate tests, which aids with planning students’ curricula and ensuring they make progress on their program.
Can view other test scores	View results of other tests, which aids instructors with planning students’ curricula and ensuring they make progress on their program.
Can view FERPA permissions	See a student's FERPA permissions.
Can view programs	View the student's degrees, majors, minors, concentrations, and certifications. They can also see the student's entry date and expected graduation, as well as whether they are progressing on plan. This aids instructors with planning students’ curricula and ensuring they make progress on their program.
Can view student section list	View the student's course history elements including repeats, earned hours, and quality points. This aids instructors with planning students’ curricula and ensuring they make progress on their program.
Can create/edit meetings	Create new meetings from the calendars you can access in J1 Web. They can change the location, day, and/or time as well as delete meetings they create.
Can view success team	View the Success Team block on the Advisee Spotlight page. Contact Success Team members, which may include advisors, instructors, coaches, and location managers.

Registrars Permissions

The default Registrars role is for users who need access to Registration features related to courses, sections, overrides, grades, attendance, competency-based education (CBE), faculty, and students.

Tip

The Registrars role has many of the same permissions available as the Registration Module Manager role, but there are differences. For a list of differences, see the Differences between Registrars and Module Manager Roles section below.

Manage Definitions

Each permission in the Manage Definitions category controls user access to a particular definition page, such as the Degree Definitions page or the Group Registration Definitions page.

Most of these give permission to manage, which means the user can view, edit, and delete existing definitions on that page and also download the definitions to an Excel file. They can also create new definitions for that page.

A few permissions are for viewing rather than managing. A user with view permission can see the definition page but can't edit, delete, download, or create definitions.

Course Management

Permission	Users with this permission can. . .
Can view courses	View the course summary page for all courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can edit courses	Edit course information for all courses.
Can view Course List	View all details on courses and filter them.
Can view Course Center	View and filter all courses, and link to the course summary page, the roster, and the grade book.
Can view course roster	View the roster of all courses. They can see student details including divisions, degrees, and programs, as well as contact information for the student and their advisors.
Can access courses for all academic years	View courses in past and future terms. This lets users view courses before and after the limits set for most users on the Registration Settings page.

Course Overrides

These can be used for any student in any course section.

Tip

See also the Registration Override and Access Control role.

Permission	Notes
Can view course overrides	View department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.
Can set up course overrides	Enable course overrides in J1 Web Registration Settings. This lets your school use J1 Web course overrides instead of the Campus Portal authorizations feature.
Can grant course authorization overrides	This includes granting permission for a student to register for a course section that otherwise requires faculty approval.
Can grant course corequisite overrides
Can grant course full overrides
Can grant course prerequisite overrides
Can grant course prohibited overrides
Can grant course repeat overrides
Can grant schedule conflict overrides	Grant overrides for overlapping days and times.
Can add override after census date	Grant (create or reinstate) or revoke an override after the census date.
Can skip sending email for student overrides	Skip sending an email notifying a student that an override was granted, denied, revoked, or reinstated.

Grades

Permission	Users with this permission can. . .
Can view grades	Access the grade entry page to view grades for all courses.
Can set up grade entry	Create grading periods.
Can enter grades for open grading periods	Enter or edit grades for any open grading period.
Can always view and enter all grade codes	Enter or edit grades even when the grading period is closed.

Attendance

Permission	Users with this permission can. . .
Can view attendance	View attendance reports, which is relevant to retention and reporting.
Can report attendance	Submit attendance reports, which provides information that can help improve retention and be used for reporting.
Can always report attendance	Submit and edit attendance reports inside or outside of reporting periods. This lets them correct errors and complete missing information.
Can view reported attendance	View attendance reports for checkpoints and census date types.
Can process reported attendance	Process attendance reports for checkpoints and census date types. They can verify or deny submissions as well as drop or withdraw students who aren't attending.

Competency-Based Education

Permission	Users with this permission can. . .
Can view CBEs	View information related to competency-based education, which lets registrars work with a system that recognizes specific skills and benchmarks in student achievement.
Can edit CBEs	Edit information related to competency-based education.
Can add CBEs	Add competency-based education elements (such as levels, units, and competencies) to catalog courses and sections.
Can remove CBEs	Remove competency-based education elements (such as types, levels, units, and competencies) from catalog courses and sections.

Catalog Courses

Permission	Users with this permission can. . .
Can view catalog courses	View the course summary page for all courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can edit catalog courses	Edit course information for department courses including title, campus, ARC, hours, and more.
Can add catalog courses	Create new catalog courses.
Can delete catalog courses	Permanently delete courses from the course catalog.

Faculty

Permission	Users with this permission can. . .
Can view faculty	View Faculty in the Registration Administration hub.
Can edit faculty	Create new faculty members and edit existing faculty member information in the Registration Administration hub.
Can view faculty achievements	View faculty achievements from the Manage Faculty page.
Can manage faculty achievements	View, create, edit, download, and delete faculty achievements from the Manage Faculty page.

Student Management

Permission	Users with this permission can. . .
Can view external withdrawal count history	View a student's withdrawals from courses at other schools.
Can manage external withdrawal count history	View and add withdrawals from courses at other schools.
Can view FERPA permissions	View a student's FERPA information.
Can manage FERPA permissions	View, create, copy, edit, download, and delete permissions.
Can edit Financial / Billing	Edit financial details on a student's Student Information Details page, General Information tab.
Can generate charges	Generate charges for students who have courses in the selected term. You can run charges in preliminary or final mode.
Can manage individual transcript notes	Access a student's Individual Transcript Notes page from the student's summary page.
Can lock repeated student sections	Lock a student's repeat status for a section, which keeps the repeat status from being changed.
Can add programs	Add programs to a student's information details such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can remove programs	Remove programs from a student's information details.
Can view registration clearance	View the Registration Clearance block and the Registration Clearance list, which show students awaiting clearance to register.
Can grant registration clearance	Grant clearances on the Registration Clearance block and the Registration Clearance list, which show students awaiting clearance to register and grant clearances.
Can view retention score	View a student's retention score, which can alter them to at-risk students.
Can register external students	Access the Manage External Registrations page and register external students in sections.* * Requires the Campus Marketplace license
Can register students	Register students in sections.
Can register in another section	Move students from one section to another to help with leveling.
Can add student divisions	Add student divisions to student information details, which tracks student achievement in multiple divisions.
Can remove student divisions	Remove student divisions from a student's Student Information Details page, Division tab.
Can view student Division Info	View information about a student's division, which includes entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.
Can edit student Division Info	View and edit information about a student's division, which includes entry date for the division, expected graduation term, cohort, entrance status, exit and reentry, leave of absence, certification, and advisors.
Can view student Enrollment Info	View information related to student enrollment such as division status, classification, academic status, honors status, and group reg code.
Can edit student Enrollment Info	View and edit information related to student enrollment such as division status, classification, academic status, honors status, and group reg code.
Can view student General information	View a student's general information, which includes entrance year and term, holds, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.
Can edit student General information	View and edit a student's general information, which includes entrance year and term, holds, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.
Can view student Graduation Info	View information related to student graduation such as graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.
Can edit student Graduation Info	View and edit information related to student graduation such as graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.
Can view student leaves of absence	Access a student's Manage Leaves of Absence page from the student's summary page.
Can manage student leaves of absence	Edit and create leaves of absence for a student on the Manage Leaves of Absence page (accessed from the student's summary page).
Can view student notes	View the Notepad notes on a student, which may show important information about a student.
Can view student Program Info	View information about students' programs such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can edit student Program Info	View and edit information about students' programs such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can delete student section records that do not have History status	Delete student course records only if they're not in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can delete student section records that have History status	Delete student course records even if they're in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can drop student section records that do not have History status	Drop student course records only if they're not in History status. Tip See also the Registration Override and Access Control role.
Can drop student section records that have History status	Drop student section records even if they're in History status.
Can view student section details	See a student's section details. This includes details about the section as well as a student's academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can edit student section records that do not have History status	Edit student course records only if they're not in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can edit student section records that have History status	Edit student course records even if they're in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can view student Summaries Info	Access student summaries by term, division, and subterm.
Can edit student Summaries Info	View and edit student summaries by term, division, and subterm.
Can add student term table records	Add rows to a student's term table records such as high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.
Can view student Term Academic and Financial Info	View a wide variety of academic and financial information for the student's term such as high school credit status, state classification, state enrollment status, interinstitutional visiting, online agreement, discount type, and tuition status.
Can edit student Term Academic and Financial Info	Edit a wide variety of academic and financial information for the student's term such as high school credit status, state classification, state enrollment status, interinstitutional visiting, online agreement, discount type, and tuition status.
Can view success team	View the Student Success Team block on the Advisee Spotlight page. The block contains a list of advisors, coaches, faculty members, and location managers assigned to help the student stay on track.
Can view transcript requests	View the Transcript Requests page.
Can manage transcript requests	View, edit, create, download, delete and track the status of transcript requests. Process the requests to create transcripts.
Can unlock / edit a locked program (degree)	Lock or unlock a degree. Locked degree and program information can't be edited. When the degree lock off is disabled, information can be edited.
Can withdraw student section records that do not have History status	Withdraw a student from a section only if the section doesn't have History status.
Can withdraw student section records that have History status	Withdraw a student from a section even if the section has History status.
Can view student section list	View all students' course history elements including repeats, earned hours, and quality points. This helps ensure that students make progress on their programs. The student's section list can appear on the following pages, which are both accessed from the student's Summary page. Student Section List Transfer Entry
Can create students	Create students on the Transfer Entry page and the Registration Operations hub.
Can manage TSI student status	Manage a student's Texas Success Initiative status from the student's Summary page. Requires a Texas State Reporting license.
Can view transfer sections	View a student's transfer sections on the Transfer Entry page.
Can manage transfer s ections	Manage a student's transfer sections on the Transfer Entry page.
Can transfer sections	Transfer sections from other institutions to a student's course history on the Transfer Entry page.

Section Management

Permission	Users with this permission can. . .
Can create new section	Create sections from a catalog course, from another section, or from scratch.
Can copy section	Copy sections to new year/terms.
Can delete section	Delete a section.
Can view census date	View the census date.
Can edit census date	Edit the census date for a single or multiple sections.
Can view section demographics	See the Section Demographics view of the Manage Sections page. This includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.
Can edit section demographics	Edit items on the Section Demographics view of the Manage Sections page. This includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.
Can view section schedules and faculty	See the Schedule / Faculty view of the Manage Sections page. This includes primary instructor and the meeting schedules.
Can edit section schedules and faculty	Edit the Schedule / Faculty view of the Manage Sections page. This includes primary instructor and the meeting schedules. Allows adding and removing faculty from the section. Includes grading rights and Lab vs. Lecture percentages.
Can add section schedules	Add one or more schedules to a section. For example, the section may meet daily for two weeks, then twice weekly for a time, and then once weekly. Or it may meet in different locations on rotation schedules.
Can delete section schedules	Delete one or more schedules from a section.
Can view section grading controls	See the Grading Controls view of the Manage Sections page. This includes grade scale, credit type, special GPA, grading periods and variable grading type.
Can edit section grading controls	Edit the Grading Controls view of the Manage Sections page. This includes grade scale, credit type, special GPA, grading periods and variable grading type.
Can view section enrollment	See the Enrollment view of the Manage Sections page. This includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.
Can edit section enrollment	Edit the Enrollment view of the Manage Sections page. This includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.
Can view section hours	See the Hours view of the Manage Sections page, which includes information about credits, clock and contact hours, and number of weeks.
Can edit section hours	Edit the Hours view of the Manage Sections page, which includes information about credits, clock and contact hours, and number of weeks.
Can view section financials	See the Financials view of the Manage Sections page, which includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code information.
Can edit section financials	Edit the Financials view of the Manage Sections page, which includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code information.
Can view section portal controls	See the Portal Controls view of the Manage Sections page, which includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates information.
Can edit section portal controls	Edit the Portal Controls view of the Manage Sections page, which includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates information.
Can view section reporting	See the Reporting view of the Manage Sections page, which includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional course information.
Can edit section reporting	Edit the Reporting view of the Manage Sections page, which includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional course information.
Can view section schedules and faculty	View the Schedule / Faculty view of the Manage Sections page, and the Schedule / Faculty tab of the Manage Section Details page.
Can edit section schedules and faculty	Edit fields on the Schedule / Faculty tab of the Manage Section Details page.
Can view textbooks	View the Textbooks view of the Manage Sections page, and the Textbooks tab of the Manage Section Details page.
Can manage textbooks	Edit fields on the Textbooks tab of the Manage Section Details page.

Reports

Each report has its own page. Only users with permission can access the page.

Permission	Notes
Can generate academic standing reports	Students (Name and ID) by Division with their honors (such as Dean's List) and probation, plus Term and Career GPA and Hours
Can generate class rank reports	Students (Name and ID) listed by Division and Rank with their Major, Career Hours, Term GPA and Career GPA
Can generate room schedule reports	Locations for the selected term with their course sections (Code and Title) and schedules
Can generate grade distribution reports	Instructors with their course sections (Code and Title), Parent Course, Load, Institutional Division, grade distribution, totals and averages
Can generate grade reports	Student Name, ID, SSN, Advisor, and Major with course section grades and credits, plus term and career GPA
Can manage IPEDS settings	Basic information about the school for IPEDS reporting
Can generate NSC SSN exception reports	Student SSNs (incorrect, duplicate, or missing) with student ID and Legal Name
Can generate registration summary by institutional division reports	Institutional divisions (such as academic departments) with their course sections for the selected term with enrollment counts, schedules, instructors, and credits
Can generate registration summary by professor reports	Instructors (name) with their courses course sections for the selected term with enrollment counts, load, and contact hours
Can generate section list reports	Course sections with details on enrollment counts, credits, and hours
Can generate student schedules reports	Students (Name, ID, SSN, Address, Division, Degree, Class, Advisor, Majors) with their schedules for the selected semester
Can generate student-section status counts reports	Student names and IDs with their count of course sections for a year/term in each status: Dropped, Current, History, Waitlisted, Reserved, Preregistered
Can generate waitlist reports	Sections showing students (Name and ID) on the waiting list

Manage Requisite Definitions

Permission	Users in this role can . . .
Can view prerequisite course definitions	View the Prerequisite Course Definitions page.
Can manage prerequisite course definitions	Create, edit, download, and delete prerequisite definitions. Manage associated requisites (course and noncourse).
Can view corequisite course definitions	View the Corequisite Course Definitions page.
Can manage corequisite course definitions	Create, edit, download, and delete corequisite definitions. Manage associated requisites (course and noncourse).
Can view prohibited course definitions	View the Prohibited Course Definitions page.
Can manage prohibited course definitions	Create, edit, download, and delete prohibited course definitions. Manage associated requisites (course and noncourse).

Differences between Registrars and Registration Module Manager Roles

The two roles have many of the same permissions available, but there are some permissions available in the one but not the other.

Available in Registrars (but not Registration Module Manager)

Table 1. Available in Registrars (but not Registration Module Manager)

Permission Available (Listed as "Can access . . .", "Can view . . .", etc.)
Access courses for all academic years
Add override after census date
Always report attendance
Always view and enter all grade codes
Clear to register
Create students
Enter grades for open grading periods
Grant overrides
Manage external withdrawal count history
Manage faculty achievements
Manage FERPA permissions
Manage grade change history
Manage source type definitions
Manage textbooks
Manage transcript requests
Manage transfer sections
Manage TSI (Texas Success Initiative) status
Process reported attendance
Register external students
Report attendance
Set up course overrides
Set up grade entry
Skip sending email for student override
Transfer sections
View attendance
View Course Center
View Course List
View course overrides
View course roster
View courses
View external withdrawal count history
View faculty achievements
View reported attendance
View student section list
View success team
View textbooks
View transcript requests
View transfer sections

Available in Registration Module Manager (but not Registrars)

Table 2. Available in Registration Module Manager (but not Registrars)

Permission Available (Listed as "Can access . . .", "Can view . . .", etc.)
Add and remove user role assignments
Change role permissions
Change what a role can access
Copy roles
Create roles
Delete non-default roles
Design student General Info Custom Data
Edit attendance report definitions
Edit non-default role names & descriptions
Edit Register by Plan Days Before Add / Drop to Open My Schedule Calendar Tool setting
Manage blocks
Manage settings
Manage withdrawal reason definitions
Manage year / term / subterm definitions
Manage year definitions
View academic periods
View attendance report definitions
View roles
View section planning advisor & advisee details
View section planning confidence indicator

Registration - Access to All Students Permissions

The default Registration - Access to All Students role is for users who need access to student registration information.

Students

Permission	Users in this role can. . .
Can view student summary	View a student's overview, which includes information about retention, enrollment, career hours, academic standing, degree, and registration requirements. Note If your school is not licensed to use Jenzabar Retention, retention information does not appear.
Can view FERPA permissions	See a student's FERPA permissions.
Can view financial aid status	View students' current Satisfactory Academic Progress (SAP) status maintained in the Desktop application. This helps ensure students in their classes are completing the required coursework at regulated standards to meet federal aid requirements.
Can view retention score	View students’ current Jenzabar Retention status, which helps ensure students identified as “at risk” get needed additional attention. Users can only access the information they currently have privilege to access in RMS. Note If your school is not licensed to use Jenzabar Retention, retention information does not appear.
Can view graduation status	Review those students that have applied to graduate and where they are within the process, which helps ensure students are completing the steps needed by your school to graduate. If your school does not track the IPEDS graduation information, permission is not needed. Graduation stages vary according to school and are set up and maintained in the Desktop application.
Can view undergrad test scores	View results of reported undergraduate test scores such as SATs and information about the score including when the test was taken and if the score is official or self-reported, which assists with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view graduate test scores	View results of graduate tests, such as LSATs and information about the score including when the test was taken and if the score is official or self-reported. This assists with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view other test scores	Review a student's reported test scores including when the test was taken and if the score is official or self-reported. This assists with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view programs	View a list of the programs offered at your school and use filter/search features to see them by year, status, and degree. They can review draft and published program information including how many students are enrolled and CIP code.
Can view student section list	View all students' course history elements including repeats, earned hours, and quality points. This helps ensure that students make progress on their programs. The student's section list can appear on the following pages, which are both accessed from the student's Summary page. Student Section List Transfer Entry
Can view withdrawal count history	Access a student's withdrawal count from courses at previous institutions from their Student Summary page.
Can view transfer sections	View a student's sections transferred from another institution. Accessed on the student's Transfer Entry page from their Summary page.

Registration Module Manager Permissions

The Registration Module Manager role is for your school's administrative users responsible for managing Registration users and features. Users in this role control the Registration hub's settings and user permissions.

Manage Definitions

Each permission in the Manage Definitions category controls user access to a particular definition page, such as the Degree Definitions page or the Group Registration Definitions page.

A few permissions are for viewing rather than managing. A user with view permission can see the definition page but can't edit, delete, download, or create definitions.

Registration Roles

Permission	Users in this role can . . .
Can view roles	Review Registration roles in J1 Web including the description and number of active users associated with it.
Can edit non-default role names & descriptions	Customize role names and descriptions as you want them to appear to other users making them consistent with the department names at your school and clarify the differences between roles with similar permissions. Note: The names and descriptions of default roles can't be edited.
Can create roles	Create roles with varying permissions to ensure a wide range of access needs are met. Users can create as many registration roles with varying permissions as needed. Users can create roles appropriate for users needing limited access or users who may need fuller access to additional information.
Can copy roles	Utilize existing role permissions to quickly create and customize new roles. Users can manage registration user privileges by creating as many roles with varying permissions as needed.
Can add & remove user role assignments	Add and remove users to/from roles to immediately grant and revoke access to Registration information and features.
Can change role permissions	Add/remove access to J1 Web features and information. Roles can be customized to meet the needs of different user groups. Privileges can be managed via groups as opposed to individually.
Can change what the role can access	Module Managers with this permission can grant/revoke access to student and course information according to their specific needs.
Can delete non-default roles	Remove customized roles that are no longer needed to eliminate confusion. Deleting roles does not delete the default role template.

Registration Settings

Permission	Users in this role can . . .
Can manage Campus Portal (JICS) settings	View and edit settings that control these features: Campus Portal Search Campus Portal Student Registration Feature Campus Portal Registration Configuration Campus Portal Student Grade Report Campus Portal Student Course Withdrawal Citizenship Settings for the Ethnicity and Race Form Ethnicity and Race Settings for the Ethnicity and Race Form Controls for Faculty and Student Features
Can manage CBE settings	View and edit settings that control these features: Default Grading Method General CBE Settings
Can manage settings for copying user-defined fields	Designate user-defined fields to copy when course sections are created from catalog courses or when students are registered for a course section.
Can manage enrollment settings	View and edit the settings that control these features: Default current Year / Term Internal Registration Reports Messages for Reports Miscellaneous Course Component Definition Registration Controls Open Enrollment Defaults Prerequisites, Corequisites, and Prohibited Courses Waitlist Options Recalculation of Academic Records
Can manage general settings	View and edit settings that control these features: Course Search Filter Switching to J1 Web Grade Entry and Overrides Grade Entry Messages and To Dos Contacts Drop and Withdraw Student Sections Attendance Reporting Repeat Grade to Print External Registration
Can manage IPEDS settings	View and edit basic information about the school for IPEDS reporting
Can manage registration limits settings	View and edit settings that control these features: Repeat Limits Reserved Courses Dual-Enrollment Credit-Hour Limits per Term Developmental Credit-Hour Limits Withdraw-Passing Deadline Developmental-ESOL Credit-Hour Limits Course-Withdrawal Limits Education Success Requirements
Can manage repeat, transcript, and GPA settings	View and edit settings that control these features: Treatment of Repeat Courses GPA Configuration Forgiven Course Limits Repeats on Transcripts Transcript Special Formatting on Transcripts
Can manage IPEDS settings	Basic information about the school for IPEDS reporting

Academic Days Off

Permission	Users in this role can . . .
Can manage academic days off	Create, edit, and delete academic days-off items for use in academic periods.
Can view academic periods	See periods that transcend terms and are used for open enrollment courses.
Can manage academic periods	Create, edit, publish, and delete academic periods that transcend terms and are used for open enrollment courses.
Can edit published academic periods	Add academic days-off items to published academic periods. These could be items for unplanned events such as weather-related closures.

Registration Administration

Permission	Users in this role can . . .
Can view attendance report definitions	See the defining characteristics of the various types of attendance reports your school uses.
Can edit attendance report definitions	Edit the defining characteristics of the various types of attendance reports your school uses.
Can view section planning confidence indicator	See the percentage of advisees with an academic plan for the selected term, which helps them monitor academic planning.
Can view section planning advisor & advisee details	See details of academic planning: percentage of advisees with all requirements planned and with all requirements planned to the individual course, which helps them monitor academic planning.

Competency-Based Education

Permission	Users in this role can . . .
Can view CBEs	View information related to competency-based education, which recognizes specific skills and benchmarks in student achievement.
Can edit CBEs	Edit information related to competency-based education.
Can add CBEs	Add competency-based education elements (such as levels, units, and competencies) to catalog courses and sections.
Can remove CBEs	Remove competency-based education elements (such as types, levels, units, and competencies) from catalog courses and sections.

Catalog Courses

Permission	Users in this role can . . .
Can view catalog courses	See the course overview information including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.
Can edit catalog courses	Edit catalog course information, including title, campus, ARC, hours, and more.
Can add catalog courses	Create new catalog courses.
Can delete catalog courses	Permanently delete courses from the course catalog.

Faculty

Permission	Users in this role can . . .
Can view faculty	View faculty information in Reg Admin hub.
Can edit faculty	Create new faculty members, or edit existing information for faculty.

Student Management

Permission	Users in this role can . . .
Can view student General Info	View general student information including entrance year and term, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.
Can edit student General Info	View and edit general student information including entrance year and term, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.
Can edit Financial / Billing	Edit financial information on a students Student Information Details page, General Information tab.
Can design student General Info Custom Data	Manage user-defined student information fields and updated settings.
Can view student Division Info	View information about a student's division including entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.
Can edit student Division Info	View and edit information about a student's division including entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.
Can add student divisions	Add student divisions to student information details, which allows users to track student achievement in multiple divisions.
Can remove student divisions	Edit or remove student division.
Can view student Program Info	Module Managers with this permission can view information about students' programs including information including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can edit student Program Info	View and edit information about students' programs including information including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can add programs	Add programs to a student's information details including majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.
Can remove programs	Remove a student's program.
Can unlock / edit a locked program (degree)	Module Managers with this permission can lock degree and program information so that it can't be edited. They can also turn degree lock off so that information can be edited.
Can view student Enrollment Info	View information related to student enrollment including division status, classification, academic status, honors status, and group reg code.
Can edit student Enrollment Info	View and edit information related to student enrollment including division status, classification, academic status, honors status, and group reg code.
Can view student Graduation Info	View information related to student graduation including graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.
Can edit student Graduation Info	View and edit information related to student graduation including graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.
Can view student Term Academic and Financial Info	View a wide variety of academic and financial information for the student's term including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.
Can edit student Term Academic and Financial Info	View and edit a wide variety of academic and financial information for the student's term including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.
Can add student term table records	Add information to a student's term table records including high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.
Can view student section details	See a student's section details including details on the section, the students, and academic information (such as grades, transaction status, and repeat status for each student in the section.
Can edit student section records that do not have History sta	Edit student course records only if they're not in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can edit student section records that have History status	Edit student course records even if they're in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can delete student section records that have history status	Delete student course records even if they're in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section. Tip See also the Registration Override and Access Control role.
Can register students	Place students in sections.
Can register in another section	Level sections by moving students from one to another.
Can delete student sections	Delete a section from a student's schedule.
Can drop student section records that do not have History status	Drop a student from a section only if the section doesn't have a status of "History".
Can drop student section records that have History status	Drop a student from a section even if the section has a status of "History".
Can withdraw student sections that do not have History status	Withdraw a student from a section only if the section doesn't have a status of "History".
Can withdraw student sections that have History status	Withdraw a student from a section even if the section has a status of "History".
Can lock repeated student sections	Lock a student's repeat status for a section.
Can view FERPA permissions	View a student's FERPA information.
Can view retention score	View a student's retention score to be alerted of at-risk students.
Can view student notes	View Notepad notes on a student.
Can view registration clearance	View the Registration Clearance block and the Registration Clearance list to see the list of students awaiting clearance to register.
Can grant registration clearance	See the list of students awaiting clearance to register and grant clearances.
Can generate charges	Generate charges for students who have courses in the selected term. Module Managers in this role can also run charges in preliminary or final mode.
Can manage individual transcript notes	Access a student's Individual Transcript Notes page from the student's summary page.
Can view student leaves of absence	Access a student's Manage Leaves of Absence page from the student's summary page.
Can manage student leaves of absence	Edit and create leaves of absence for a student on the Manage Leaves of Absence page (accessed from the student's summary page).
Can view student Summaries Info	Access student summaries by term, division, and subterm.
Can edit student Summaries Info	View and edit student summaries by term, division, and subterm.
Can manage blocks on student home page	Add, enable or disable, and remove blocks from a student's Summary page. Edit custom-content blocks.

Section Management

Permission	Users in this role can . . .
Can create new section	Create sections from a catalog course, from another section, or from scratch.
Can copy section	Copy sections to a new year/term.
Can delete section	Delete a section.
Can view census date	View the census date.
Can edit census date	Edit the census date for a single or multiple sections.
Can view section demographics	See the Section Demographics view of the Manage Sections page, which includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.
Can edit section demographics	Edit items on the Section Demographics view of the Manage Sections page, which includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.
Can view section schedules and faculty	View Schedule / Faculty view of the Manage Sections page, which includes primary instructor and the meeting schedules.
Can edit section schedules and faculty	Edit the Schedule / Faculty view of the Manage Sections page, which includes primary instructor and the meeting schedules. Allows adding and removing faculty from the section. Includes grading rights and Lab vs. Lecture percentages.
Can add section schedules	Add one or more schedules to a section. For example, the section may meet daily for 2 weeks, then twice weekly for a time, and then once weekly. Or it may meet in different locations on rotation schedules.
Can delete section schedules	Delete one or more schedules from a section.
Can view section grading controls	See the Grading Controls view of the Manage Sections page. Includes grade scale, credit type, special GPA, grading periods and variable grading type.
Can edit section grading controls	Edit the Grading Controls view of the Manage Sections page. Includes grade scale, credit type, special GPA, grading periods and variable grading type.
Can view section enrollment	See the Enrollment view of the Manage Sections page. Includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.
Can edit section enrollment	Edit the Enrollment view of the Manage Sections page. Includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.
Can view section hours	See the Hours view of the Manage Sections page. This includes credits, clock and contact hours, and number of weeks.
Can edit section hours	Edit the Hours view of the Manage Sections page. This includes credits, clock and contact hours, and number of weeks.
Can view section financials	See the Financials view of the Manage Sections page. This includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code.
Can edit section financials	Edit the Financials view of the Manage Sections page. This includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code.
Can view section portal controls	See the Portal Controls view of the Manage Sections page. This includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates.
Can edit section portal controls	Update the Portal Controls view of the Manage Sections page. This includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates.
Can view section reporting	See the Reporting view of the Manage Sections page. This includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional courses.
Can edit section reporting	Edit the Reporting view of the Manage Sections page. This includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional courses.

Reports

Each report has its own page. Only users with permission can access the page.

Permission	Notes
Can generate academic standing reports	Students (Name and ID) by Division with their honors (such as Dean's List) and probation, plus Term and Career GPA and Hours
Can generate class rank reports	Students (Name and ID) listed by Division and Rank with their Major, Career Hours, Term GPA and Career GPA
Can generate room schedule reports	Locations for the selected term with their course sections (Code and Title) and schedules
Can generate grade distribution reports	Instructors with their course sections (Code and Title), Parent Course, Load, Institutional Division, grade distribution, totals and averages
Can generate grade reports	Student Name, ID, SSN, Advisor, and Major with course section grades and credits, plus term and career GPA
Can generate NSC SSN exception reports	Student SSNs (incorrect, duplicate, or missing) with student ID and Legal Name
Can generate registration summary by institutional division reports	Institutional divisions (such as academic departments) with their course sections for the selected term with enrollment counts, schedules, instructors, and credits
Can generate registration summary by professor reports	Instructors (name) with their courses course sections for the selected term with enrollment counts, load, and contact hours
Can generate section list reports	Course sections with details on enrollment counts, credits, and hours
Can generate student schedules reports	Students (Name, ID, SSN, Address, Division, Degree, Class, Advisor, Majors) with their schedules for the selected semester
Can generate student-section status counts reports	Student names and IDs with their count of course sections for a year/term in each status: Dropped, Current, History, Waitlisted, Reserved, Preregistered
Can generate waitlist reports	Sections showing students (Name and ID) on the waiting list

Manage Requisite Definitions

Permission	Users in this role can . . .
Can view prerequisite course definitions	View the Prerequisite Course Definitions page.
Can manage prerequisite course definitions	Create, edit, download, and delete prerequisite definitions. Manage associated requisites (course and noncourse).
Can view corequisite course definitions	View the Corequisite Course Definitions page.
Can manage corequisite course definitions	Create, edit, download, and delete corequisite definitions. Manage associated requisites (course and noncourse).
Can view prohibited course definitions	View the Prohibited Course Definitions page.
Can manage prohibited course definitions	Create, edit, download, and delete prohibited course definitions. Manage associated requisites (course and noncourse).

Additional Permissions

Permission	Users in this role can . . .
Can manage blocks on Academic Department hub	Add, remove, and edit blocks on pages.
Can manage blocks on Registration Administration hub	Add, remove, and edit blocks on pages.
Can manage blocks on Catalog Summary page	Add, remove, and edit blocks on pages.
Can manage blocks on Registration Reporting and Processes hub	Add, remove, and edit blocks on pages.
Can manage blocks on Course Summary page	Add, remove, and edit blocks on pages.
Can manage blocks on Faculty hub	Add, remove, and edit blocks on pages.
Can manage blocks on Registration Operations hub	Add, remove, and edit blocks on pages.

Differences between Registrars and Registration Module Manager Roles

The two roles have many of the same permissions available, but there are some permissions available in the one but not the other.

Available in Registrars (but not Registration Module Manager)

Table 1. Available in Registrars (but not Registration Module Manager)

Permission Available (Listed as "Can access . . .", "Can view . . .", etc.)
Access courses for all academic years
Add override after census date
Always report attendance
Always view and enter all grade codes
Clear to register
Create students
Enter grades for open grading periods
Grant overrides
Manage external withdrawal count history
Manage faculty achievements
Manage FERPA permissions
Manage grade change history
Manage source type definitions
Manage textbooks
Manage transcript requests
Manage transfer sections
Manage TSI (Texas Success Initiative) status
Process reported attendance
Register external students
Report attendance
Set up course overrides
Set up grade entry
Skip sending email for student override
Transfer sections
View attendance
View Course Center
View Course List
View course overrides
View course roster
View courses
View external withdrawal count history
View faculty achievements
View reported attendance
View student section list
View success team
View textbooks
View transcript requests
View transfer sections

Available in Registration Module Manager (but not Registrars)

Table 2. Available in Registration Module Manager (but not Registrars)

Permission Available (Listed as "Can access . . .", "Can view . . .", etc.)
Add and remove user role assignments
Change role permissions
Change what a role can access
Copy roles
Create roles
Delete non-default roles
Design student General Info Custom Data
Edit attendance report definitions
Edit non-default role names & descriptions
Edit Register by Plan Days Before Add / Drop to Open My Schedule Calendar Tool setting
Manage blocks
Manage settings
Manage withdrawal reason definitions
Manage year / term / subterm definitions
Manage year definitions
View academic periods
View attendance report definitions
View roles
View section planning advisor & advisee details
View section planning confidence indicator

Registration Override and Access Control Permissions

This role allows users to override registration errors and lets them put students on a course section's waitlist or move them from Waitlisted to Current status.

Student Overrides Permissions

Permission	Users in this role can . . .
Can override hours overload errors	Override limits on students' course loads in order to register students.
Can override student holds	Override holds in order to register students.
Can override student warnings	Override registration warnings to register students.

Waitlist Permissions

Permission	Users in this role can . . .
Can overenroll as Waitlisted	Place students on the waitlist of a full section (if waitlisting is turned on).
Can overenroll as Current or move Waitlisted to Current	Register students in course sections that are full. If waitlisting is turned on, move Waitlisted students to Current in full course sections.

Course Overrides Permissions

Permission	Users in this role can . . .
Can override corequisite errors	Register students for course sections even when they haven't met corequisite requirements.
Can override course not found errors	Register students for course sections even when the sections aren't found in the Section Master table.
Can override minimum / maximum credit errors	Register students for course sections even when there are minimum or maximum credit errors.
Can override prerequisite errors	Register students for course sections even when they haven't met prerequisite requirements.
Can override prohibited course errors	Register students for course sections they're prohibited from taking.
Can override repeat (course already taken) errors	Register students for course sections even when there's a repeat error.
Can override schedule conflict errors	Register students for course sections even when there's a schedule conflict.
Can override student registration location errors	Register students for course sections even when there's a location error.

Additional Permissions

Permission	Users in this role can . . .
Can override advisor approval required errors	Register students for course sections even without required advisor approvals.
Can override advisor registration clearance errors	Register students for course sections even without advisor registration clearance.
Can override course authorization required errors	Register students for course sections even when they haven't received required course authorization.
Can override course limit errors for registration control groups	Register students for course sections even when there's a course-limit error for the student's registration control group. (Registration control groups are also called web registration groups and tel/web groups.)
Can override developmental credit hour limit errors	Register students for course sections even when there are developmental credit-hour limit errors.
Can override dual credit hour limit errors	Register students for course sections even when there are dual credit-hour limit errors.
Can override education success requirement errors	Register students for course sections even when there are errors regarding Education Success requirements.
Can override group limit errors for registration control groups	Register students for course sections even when there's a group-limit error for the student's registration control group. (Registration control groups are also called web registration groups and tel/web groups.)
Can override individual course "allow drop" errors	Drop students from course sections even when the section doesn't allow drops.
Can override must pay course errors	Register for students in a must-pay course even when they haven't paid yet.
Can override repeat limit errors	Register students for course sections even when there are repeat-limit errors.

Registration Process Manager Permissions

Warning

Registration processes can affect student records including grades and class rank, so they should be approached with care. Give permission only to people who must run the processes.

Processes

Each process has its own page. Only users with permission can access the page.

Permission	Notes
Can run academic standing process	Determine who can access the Academic Standing Update page and update the academic honors and probations assigned to students on the Student Term Summary by Division table and Student Master table.
Can run academic term conversion process	Caution! This is a one-time conversion from one credit basis to another (such as trimesters to semesters). Make sure all stakeholders agree. Consult your campus support team to help plan the process. Determine who can access the Academic Term Conversion page and generate a conversion record in Student Course History.
Can run class rank update process	Determine who can access the Class Rank Update page and update all students' Class Rank on the Student Term Summary by Division table. Options to update the Degree History and Student Division Master tables are also available.
Can run classification update process	Determine who can access the Classification Update page and update the listed students' Classification Code on the Student Term Summary by Division table. Options to update the Student Master and Student Division Master tables are also available.
Can run recalculate academic record process	Determine who can control the academic record recalculation process. Although it runs automatically every few minutes, you can use this permission to run it for selected students, such as when you need to fix an error.
Can run recalculate enrollment counts process	Determine who can control the enrollment counts recalculation process for one or more year/terms.
Can run recalculate part-time / full-time process	Determine who can control part-time / full-time recalculation to be stored on the Student Term Summary and Student Term Summary by Division tables.
Can run registration audit process	Control registration audits to correct errors, and run the registration audit report.

Registration Reporting Manager Permissions

Reports

Assign copies of this role to people who need to run registration reports. These are internal reports for your school's information, not federal or state reports.

Each report has its own page. Only users with permission can access the page.

Institutional Reporting Manager - Registration Settings Permissions

The Registration Settings section of the Institutional Reporting Manager role is for people who need to manage aspects of reporting such as for IPEDS, NSC, and state agencies.

Settings and permissions are in transition from Desktop to J1 Web.

Table 1. Registration Settings Permissions

Permission	Notes
Can manage IPEDS settings	Manage settings for school type, ability to report other gender, percentage of male and female students, and IPEDS contact information.

Texas State Reporting Administrator Permissions

Manage Definitions

This role is for users who need to manage definitions in the Institutional Reporting hub at schools licensed for Texas State Reporting. Manage Definitions permission gives users in this role permission to view, create edit, and delete existing definitions on that page and also download the definitions to an Excel file.

Permission	Users in this role can. . .
Can manage Texas undergraduate funding limit definitions	Use the Texas Undergraduate Funding Limit Definitions to create codes to identify possible undergraduate funding limit categories, specifically regarding the 30/45-hour rule.

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List of Registration Roles

Role Comparison Charts

Course Information - Access to All Courses Permissions

Permissions Tab

Courses

Course Overrides

Related Topics

Department Head Course Access Permissions

Permissions Tab

Courses

Students

Note

Course Overrides

Associations Tab

Related Topics

Faculty - Access to Courses and Students by Course Permissions

General Information

Courses

Note

Note

Course Overrides

Students

Note

Note

Note

Note

Note

Related Topics

Registrars Permissions

Tip

Manage Definitions

Course Management

Course Overrides

Tip

Grades

Attendance

Competency-Based Education

Catalog Courses

Faculty

Student Management

Tip

Tip

Tip

Tip

Tip

Tip

Section Management

Reports

Manage Requisite Definitions

Differences between Registrars and Registration Module Manager Roles

Available in Registrars (but not Registration Module Manager)

Available in Registration Module Manager (but not Registrars)

Related Topics

Registration - Access to All Students Permissions

Students

Note

Note

Related Topics

Registration Module Manager Permissions

Manage Definitions

Registration Roles

Registration Settings

Academic Days Off

Registration Administration

Competency-Based Education

Catalog Courses

Faculty

Student Management

Tip

Tip

Tip

Section Management

Reports

Manage Requisite Definitions

Additional Permissions

Differences between Registrars and Registration Module Manager Roles

Available in Registrars (but not Registration Module Manager)

Available in Registration Module Manager (but not Registrars)

Related Topics

Registration Override and Access Control Permissions