Common Roles and Permissions
The following table shows the permissions available for each Common role. Once a user is granted permission to any of the following features, the corresponding hub becomes available from the Hub options.
Roles and Permissions Comparison Chart
Permission | Campus Portal | Campus-Wide Definitions | Communication Management Base | Data Management | Documents and Attachments | External Person Management | External Organization Management | Facilities User | Facilities Manager | J1 Web User* | J1 Web Privacy | Orgznization Management | Person Management | Processes | System Administration Manager | User Management | Vehicle Administrator | Workflow Base |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Can manage Campus Portal security |  | |||||||||||||||||
Can manage Campus Portal UI configuration | | |||||||||||||||||
Can manage AD internet configuration | | |||||||||||||||||
Can manage AR internet configuration | | |||||||||||||||||
Can manage CM internet configuration | | |||||||||||||||||
Can manage DE internet configuration | | |||||||||||||||||
Can manage RE internet configuration | | |||||||||||||||||
Can manage portal configuration API batch controlEnable this permissi | | |||||||||||||||||
Basic functionality | | |||||||||||||||||
Cannot view person details or information | | |||||||||||||||||
Cannot use global Person search | | |||||||||||||||||
Can view places | | | | | ||||||||||||||
Can view spaces | | | | | ||||||||||||||
Can search location calendars | | | | | ||||||||||||||
Can use location browser | | | | | ||||||||||||||
Can create and edit meetings | | | | | ||||||||||||||
Can view pending location approvals | | | | | ||||||||||||||
Can create places | | | ||||||||||||||||
Can edit places | | | ||||||||||||||||
Can create spaces | | | ||||||||||||||||
Can edit spaces | | | ||||||||||||||||
Can view facilities summary | | | ||||||||||||||||
Can manage regions | | | ||||||||||||||||
Can manage resource type definitions ** | | | ||||||||||||||||
Can search location calendars | | | ||||||||||||||||
Can use location browser | | | ||||||||||||||||
Can view, create, edit, and delete campus locations | | | ||||||||||||||||
Can create, edit, and delete all general meetings | | | ||||||||||||||||
Can manage all pending location approvals | | | ||||||||||||||||
Can receive location conflict notifications | | | ||||||||||||||||
Can manage key status definitions | | | ||||||||||||||||
Can manage key definitions | | | ||||||||||||||||
Can update images for employees | | |||||||||||||||||
Can update images for people | | |||||||||||||||||
Can update images for places | | |||||||||||||||||
Can update images for spaces | | |||||||||||||||||
Can update images for suites | | |||||||||||||||||
Can view scheduled jobs results | | |||||||||||||||||
Can manage scheduled jobs | | |||||||||||||||||
Can manage process machine definitions | | |||||||||||||||||
Can view application logs | | |||||||||||||||||
Can delete application logs | | |||||||||||||||||
Can view & edit communications settings | | |||||||||||||||||
Can view & edit product installs and sign in settings | | |||||||||||||||||
Can manage archive configurations | | |||||||||||||||||
Can view positions | | |||||||||||||||||
Can create and edit positions | | |||||||||||||||||
Can delete positions | | |||||||||||||||||
Can manage associated position roles | | |||||||||||||||||
Can manage employees in positions | | |||||||||||||||||
Can view & edit calendar settings | | |||||||||||||||||
Can manage general configurations | | |||||||||||||||||
Can view roles | | |||||||||||||||||
Can edit non-default role names & descriptions | | |||||||||||||||||
Can create roles | | |||||||||||||||||
Can copy roles | | |||||||||||||||||
Can change role permissions | | |||||||||||||||||
Can change what the role can access | | |||||||||||||||||
Can delete non-default roles | | |||||||||||||||||
Can view data display access | | |||||||||||||||||
Can manage data display access | | |||||||||||||||||
Can view system users | | |||||||||||||||||
Can view system user information | | |||||||||||||||||
Can create and edit users | | |||||||||||||||||
Can activate and deactivate users | | |||||||||||||||||
Can add and remove user role assignments | | |||||||||||||||||
Can view permissions | | |||||||||||||||||
Can manage vehicle involvement type definitions | | |||||||||||||||||
Can manage vehicle permit definitions | | |||||||||||||||||
Can manage vehicle violation type definitions | | |||||||||||||||||
Can submit incident reports | | |||||||||||||||||
Can edit my incident reports | | |||||||||||||||||
Can view general incidents | | |||||||||||||||||
Can edit general incidents | | |||||||||||||||||
Can view restricted incidents | | |||||||||||||||||
Can edit restricted incidents | | |||||||||||||||||
Can view general incident sanctions | | |||||||||||||||||
Can apply sanctions to general incidents | | |||||||||||||||||
Can edit general incident sanctions | | |||||||||||||||||
Can generate charges for general incident sanctions | | |||||||||||||||||
Can view restricted incident sanctions | | |||||||||||||||||
Can apply sanctions to restricted incidents | | |||||||||||||||||
Can edit restricted incident sanctions | | |||||||||||||||||
Can generate charges for restricted incident sanctions | | |||||||||||||||||
Can manage vehicle registrations | | |||||||||||||||||
Can manage vehicle settings | | |||||||||||||||||
Can manage workflow definitions | | |||||||||||||||||
Can view workflows | | |||||||||||||||||
Can associate workflows | | |||||||||||||||||
Can delete workflows | | |||||||||||||||||
Can remove workflows | | |||||||||||||||||
Can automate long running processes | | |||||||||||||||||
Can add or edit automation plans | | |||||||||||||||||
Can delete automation plans | | |||||||||||||||||
Can view automation plans | | |||||||||||||||||
Can manually run automation plans | | |||||||||||||||||
Can manage blocks | | | | | | |||||||||||||
** Requires the Non-Traditional license
*All J1 Web users belong to this role.