Working with Invitations (Public Groups Only)
With any public group, you can invite users to join. Obviously, this is an important procedure if the group is invitation-only, but you can invite users to join any public group, as long as it has not been closed.
If you are looking for information on how to add members to a private group, see Add Members Instantly (Private Groups Only).
When you send an invitation to one or more users, the system does each of the following:
Sends the invitation to the user(s) you chose.
Adds the group to the user’s list in the “My Groups” view of the Campus Groups feature. The invitee will see a link to the public page of the context, plus a Join Now link. (When the user clicks the Join Now link, he or she is automatically added to the group.)
To send an invitation:
Navigate to the Manage This Group screen, as described in the Navigate to the Manage This Group Screen section.
Click Add new members.
The system displays a form.
Click Add individual users.
A drop-down selector displays
Use the selector to choose the users you want to invite.
In the text field, note the system displays the message invitation template text that you currently have saved for this group (in the Invitation to Join template, described in Working with Message Templates for a Group). If you want to tailor the message for this particular invitation, go ahead and do so.
Click Invite selected users to join campus group.
The system sends a message to the invited user(s) and adds the group link to their “My Groups” list.
If a group is open to new members by application only, at some point a leader or administrator will have to review applications and reject or accept each of them.
Navigate to the Manage This Group screen, as described in the Navigate to the Manage This Group Screen section.
The default view of this screen includes a list of members followed by a list of prospective members (if any exist)—these are people who have submitted applications.
Locate the person whose application you want to review. Click the corresponding Review application link.
The system displays the information that the applicant submitted.
Do one of the following as appropriate:
To accept the applicant, click Accept.
To decline the applicant, click Decline.
The system displays a screen with text field that contains a message for the applicant. Depending on which option you chose in step 3, this is either template text for an accepted or declined user, as appropriate. (For more details on these templates, see Working with Message Templates for a Group.)
If you are accepting the applicant, note that the screen also includes a drop-down list that lets you assign the user to a particular role, if desired.
If appropriate, do either or both of the following:
Tailor the text in the message field.
If you are accepting a member and want to assign the person to the Leader role or another context-specific role, use the drop-down list to do this.
At the bottom of the screen, click either Accept new members or Decline membership, as appropriate.
The only way to add members to a private group is to add them instantly through the Manage This Group screen. When you do this, the system sends a notice to the member that he or she was added.
If you are looking for information on how to invite members to a public group, see Working with Invitations (Public Groups Only).
Navigate to the Manage This Group screen, as described in the Navigate to the Manage This Group Screen section.
Click the Add new members button.
The system displays a form.
Click Add Individual Users.
A drop-down selector displays.
Use the selector to choose the users you want to invite.
If you want to make any changes to the message, go ahead and make them. (Note that the default text comes from the Add Member to Private Group template, described in Working with Message Templates for a Group.)
Click the button labeled Add selected users to private group and notify.
The system adds the new members and sends them notifications.