List of Features

Announcements – Lets administrators and other authorized users, such as faculty members, post announcements for the portal community. Other users, such as students and guests, can use the feature to review announcements.

Blog – Lets authorized users post text and images for the rest of the portal community to review.

Bulletin Boards – Lets authorized users post information about items for sale, services needed or available, and other items of interest. Interested parties can use the JICS interface to respond via email.

Calendar – Lets authorized users post information about upcoming events.

Campus Groups Directory – Lets authorized users apply to create campus groups. Once an administrator has approved a group, members can use the feature instance to communicate and collaborate. Associated features support this process.

Chat – Lets authorized users enter chat rooms and chat with one another.

Data Import Transactions – Lets administrators monitor Jenzabar’s Data Import Service, or DIS, which imports data from the ERP system to JICS.

Forums – Lets users post and respond to comments on topics defined by the portal community.

Free-Form Content – Lets you create a custom feature via an easy-to-use form-based interface.

Join Group – Lets users join Campus Groups.

Learning Tools – Lets authorized users provide access to third-party learning tools content.

Required Reading – Lets authorized users, such as faculty members, post information about required and recommended readings.

Resources – Lets administrators and authorized users (such as faculty members) post URLs for the portal community to review as well as upload attachments, which students and other users can download.

RSS Reader – Lets authorized users subscribe to RSS 2.0 feeds, which the rest of the portal community can then review.

Task Manager – Lets authorized users create tasks and assign them to other users, such as their direct reports.

Admissions Officer and Counselor Assignments – Lets admissions administrator assign counselors and admissions officers to other admission officers.

View Activity – Lets admissions officers and counselors view statistical and configuration information specific to them and any Admissions personnel who report to them.

View Candidate – Lets admissions officers and counselors search for and view details about candidates assigned to them.

Campaign Management – Provides an analysis of fundraising campaigns, including pledge summaries, gift summaries, and progress toward fundraising goals.

Planned Giving Management – Lets advancement officers view the different types of planned gifts that are currently being solicited and those that have already been received by your institution.

Relationship Management – Generates profiles of constituents and prospective constituents and allows updates to the database as new information is made available.

Stewardship and Grants Management – Assists advancement officers in decision-making, planning, and analysis of information.

Account Notification – Generates email notifications for applicants, letting them know that JICS accounts have been created for them.

Admissions Status – Lets admissions officers review the statuses of applications, and lets applicants can review the statuses of their own applications.

Apply Online 2.0 – Lets prospective students submit applications for admission. Academic officials at your institution can create and customize as many different applications as are necessary. Application data can be automatically saved to your institution’s ERP database. (The availability of this feature varies depending on the version of CRM Staff available for your ERP system; if it is not available, use its predecessor, the Apply for Admissions feature.)

Division and Major Assignment – Lets users route items submitted via the Initiate Contact feature to a specific person on your admissions staff.

Folder Items – Lets admissions officers display information about applications, including requirements that have not yet been met. Additionally, each applicant can review requirements that he or she has not yet met.

Initiate Contact – Lets prospective students set up visits to your institution or request email or phone contact from school officials.

Make an Inquiry 2.0 – Lets prospective students submit forms requesting information. Academic officials at your institution can create and customize inquiry forms, and completed inquiry forms can be automatically saved to your institution’s ERP database. (The availability of this feature varies depending on the version of CRM Staff available for your ERP system; if it is not available, use its predecessor, the Make an Inquiry feature.)

Constituent Search – Lets constituents search for and view contact information related to other constituents and companies.

Contribution History – Lets constituents view a history of their giving to the institution. This feature provides a read-only view of lifetime giving, annual giving, and so forth.

Online Giving – Lets constituents make gifts and pledges to your institution and specify how the gifts are to be used.

Advisee Roster – Lets advisors search for and view a list of their advisees and view more- detail information about any selected advisees.

Course Authorization – Lets members of the Faculty and/or Advisor roles pre-approve an override to a registration error.

Facility Schedules – Lets users search for and retrieve a list of rooms and view courses scheduled in those rooms.

Faculty Course Control – Displays faculty members’ course loads for selected terms and divisions.

Grade Entry – Lets faculty members assign grades to students.

Employee Information – Lets employees review the payroll department’s data about themselves, including information about federal taxes withheld from their pay, the number of dependents the employee has, and so forth.

GL Account Lookup – Lets authorized employees look up data about general ledger (GL) account transactions.

Item Approval – Lets employees with the appropriate permission approve requisitions, and, depending on your ERP system, purchase orders and invoices.

Requisition Entry – Lets authorized employees – usually managers and financial administrators – create requisitions. Once entered, requisitions are added automatically to your ERP system. Employees with the appropriate permission can also track the statuses of requisitions (for example, to see whether they have been approved).

Timecard – Lets employees can log their timecard data, including details about time worked, sick time taken, and so on. Authorized employees can use this feature to submit timecard data to the ERP system and perform other administrative functions, such as defining pay periods.

Timecard Approval – Lets managers can approve timecards submitted by employees. (The availability of this feature varies depending on the version of CRM Staff available for your ERP system.)

Academic Information – Lets students display information about their faculty advisors and intended major(s).

Advisor Meetings – Lets students display details about meetings with advisors.

Course History – Lets students displays a list of all courses they have taken at your institution. The system displays the course’s name, program, credit value, grade type, grade, and requirements (if available from the ERP system).

Course Needs – Lets students view the courses they will need to take to complete their selected program. Advisors can also view this information for their advisees through the Advisee Roster feature.

Course Schedules – Lets the user view a list of classes the institution offered or is offering for a selected year and term. (This feature is also part of CRM Faculty.)

Degree Audit – Lets the user – either a student or academic official – view information to verify that a student is on track for graduation.

Financial Aid Administration – Lets financial aid personnel research financial aid awards and missing/received documents for a selected student.

Financial Aid Awards – Lets students and advisors view the financial aid awards for that student.

Financial Aid Document Tracking – Displays the documents the Financial Aid office has received from the student and a list of any outstanding documents needed to process the student’s financial aid application.

GPA Projection – Lets students enter possible grades for their current classes to predict their term GPA and their future cumulative GPA.

Grade Reports – Lets students display and print their grades for a selected year and term.

Major Exploration and What If Scenarios – Lets students view requirements for selected courses, and depending on the system’s configuration, to apply completed courses toward any of the programs the institutions offers.

My 1098-T Info – Lets students and their parents view 1098-T information that has been accumulated for a given calendar year in preparation for claiming paid tuition as a tax deduction. The feature allows the user to view preliminary financial aid information, charges, and posted transactions.

My Account Info – Lets students view their current balance for course fees and so forth, as well as a list of all prior transactions on their accounts.

Public Registration – Lets prospective students send their personal information to your institution’s ERP system for review, so each prospective student can be assigned a student ID, granted the Student role, and register for classes.

Residence Info – Lets the student view their room assignment, room type, mailing address, assigned telephone number, and roommate(s) by session.

Room and Roommate Preferences – Lets the student submit a request to have another student as a roommate, view other students’ requests for the user as a roommate, and accept or deny such requests. Students can also indicate a preference for the type of room in the residence hall, request a specific room, and prioritize these requests.

Student Schedule – Lets students view their schedules. Students can view different terms and divisions for which they have courses, but they can only view courses that they are currently registered for.

Student Survey – Lets school officials collect survey responses from students on various topics, such as student housing, roommate preferences, and so forth.

Unofficial Transcripts – Displays GPA information and detailed course information by program and term, as would an official transcript.

Vehicle Information – Displays information on the student’s vehicle description, assigned parking location, type of permit, permit number, permit expiration date, license plate, and any parking violations.

All My Courses – Lets students and faculty view classes they are currently enrolled in or teaching, as well as past and future courses. (This is an instance of the Free-Form Content feature.)

Attendance – Lets faculty track students’ attendance by session, hour, or minute. Lets students view their attendance for a course, including the total number of times tardy, and the number of excused and unexcused absences.

Copy Course Materials – Lets faculty members copy existing course materials to other courses that they are teaching. This is especially useful if a faculty member teaches multiple sections of the same course, or teaches the same course every semester, and wants to re-use material.

Course Content Import – Lets faculty members import course cartridges into their course contexts. Items can be imported into the Coursework, Readings, and Resources features. The Course Content Import feature can also be used to browse the contents of course cartridges.

Course Creator – Lets faculty members create courses that exist independently of the ERP system.

Course Information – Displays read-only information for a particular course, including the name and term. The Faculty section can display a photo of the faculty member teaching the class, along with the individual’s email address and office hours.

Course Search – Lets users locate courses in the course catalog.

Coursemates – For any course, lists the faculty member teaching it and the students enrolled in it.

Coursework – Lets faculty create assignments. Lets students complete assignments and review their work.

File Cabinet – Lets faculty members store online assignments and tests, readings, and resources.

Gradebook – Lets students display their grade sheets for a class. Lets faculty members set up the relative weights of all elements of the course’s final grade and track student progress through the course.